Derek OHalloran 15 th March 2006 Improving Service, Delivering on Efficiency

Agenda Organisational Goals in the Public Sector Citizens Data – Roles and Challenges Data Management Issues – General Data Management Issues – Northern Ireland

Agenda Organisational Goals in the Public Sector Citizens Data – Roles and Challenges Data Management Issues – General Data Management Issues – Northern Ireland

Organisational Goals Deliver Quality Service Improve Efficiency Compliance / Legislation Policy / Initiatives / Targets

Agenda Organisational Goals in the Public Sector Citizens Data – Roles and Challenges Data Management Issues – General Data Management Issues – Northern Ireland

Role of Data - Functional Delivering products or services to someone, somewhere Public & Private Sector Case history, contact history, account details Boundary, GIS and Demographic data

Role of Data - Functional 87% of organisations use data to make decisions Ideal and reality gap of data accuracy Effective data management should be de facto

Role of Data – Technical New Technology – Old Processes New Technology – Old Data Applications house data Data is internal representation of customers

Data changes every second Every day: 18,000 people move house 1,900 people die 1,300 people register with the TPS 650 people register with the MPS Database quality degrades by average 14% per annum

The importance of data Over 80% of organisations say inaccurate data costs them money Inaccurate data costs every time it is used Accurate data decays if not maintained An effective data management strategy = best practice = sound commercial sense Source: NOP World research and Royal Mail

Public Relations

Agenda Organisational Goals in the Public Sector Citizens Data – Roles and Challenges Data Management Issues – General Data Management Issues – Northern Ireland

Data Management - General Legacy Data Cleaning Data Maintenance Data Migration Using Data for Analysis & Reporting Data Enhancement – Facilitating Processes

Data Management - General Legacy Data Data Maintenance Data Migration Using Data for Analysis & Reporting Data Enhancement – Facilitating Processes QuickAddress Batch

Agenda Organisational Goals in the Public Sector Citizens Data – Roles and Challenges Data Management Issues – General Data Management Issues – Northern Ireland

Data Management - NI Townlands data GIS related data Unique Identification of Properties

Data Management - NI Townlands data GIS related data Unique Identification of Properties QuickAddress Batch With Pointer

QuickAddress Batch Cleaning and correcting business and residential contact records Comparing your data to Pointer Plus Royal Mail UK Electoral Roll Experian Business Data Suppression Files Keep records correct over time

Legacy Data Cleansing Example:NHS Scotland CHI Database 11 million records to 5 million Capturing Data – From now on What about legacy data stores? Legacy Data Incomplete records Duplicate records Differing / inconsistent formatting

Legacy Data Cleansing

Data Maintenance Example:DVLA use QAS to clean 50 million records on a nightly basis Keep track of changes: Property changes Electoral Register changes Postcode changes

Data Migration Example:NIE cleaned and re-formatted 1 million records before moving them across to their new billing system Example:Northern Bank – Danske Bank 1 year to M-Day 1m+ records to new banking and web-based platforms

Reporting & Analysis Example:Northern Ireland Statistics & Research Agency We use QAS to standardise addresses from various data-sets to allow them to be merged and produce reports. QAS has greatly enhanced our ability to do that. This has enabled vital research to be carried out.

Data Enhancement New in for QuickAddress Batch v5 Goneaways NCOA – National Change of Address Mortality files Launching a Bureau Service from your desktop Power & Flexibility

Townlands Data Vital Information for Northern Ireland Not in Royal Mail PAF Essential for delivery of services Ambulance Utilities Roads

Pointer UPRN UPRN provides single standard key unique to each property in Northern Ireland. Facilitate data-cleansing and de-duplication Assist in building accurate customer accounts Facilitate multi-organisational data-sharing

Geographic Information 1m Grid References available for NI Standard across rest of UK Mobile response units Geo-spatial analysis

Boundary Information Example:Scottish Enterprise use boundary information to report on economic activity and growth within specific constituencies and authorities. Include: Wards Local Council Parliamentary Areas Census Areas etc

Data Maintenance Clean, accurate, consistently-formatted and up-to-date information reduces wasted… Time Resource Money

Organisational Goals Deliver Quality Service Improve Efficiency Compliance / Legislation Policy / Initiatives / Targets

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