HCPC Education Seminar 2016 Welcome

Agenda Timings Sessions 13.30 – 13.35 Welcome and introduction to the seminar 13.35 – 13.55 Session one – Our approach to change 13.55 – 14.45 Session two – Impacts of change 14.45 – 15.00 Refreshment break 15.00 – 16.00 Session three – Engaging with our process 16.00 – 16.30 Key points and open Q&A 16.30 Finish

Our approach to change Session one HCPC Education Seminar 2016 Our approach to change Session one

Change Verb make or become different Noun an act or process through which something becomes different

What do we mean by “change”

The principles behind our approach to change Flexible, generic standards Significant change Risk based assessment No cyclical reviews Collaborative

Factors affecting our decisions Retrospective / prospective Internal reviews Standards Mapping Detail provided Previous changes Timing Risk Programme history Wider context Clarity of submission Communication

How do we assess changes? Documentary No / limited impact on the standards Annual monitoring Changes which impact our standards Major change Visit Clear evidence of reason to visit Approval

Key messages ‘Changes’ impact the way in which programmes continue to meet our standards There are a number of factors that contribute to our risk based decision making process ‘Changes’ can be reviewed through different processes at an appropriate time

HCPC Education Seminar 2016 Questions?

Impacts of change Session two HCPC Education Seminar 2016 Impacts of change Session two

Standards and risk Knowledge, understanding and skills Design and delivery of an education programme Public protection

Examples of changes Description of change Possible standards Possible process Additional out of hours placements SET 2.1 Major change Increase in student numbers SETs 2, 3, 5, 6 Approval Increased speed of connectivity between academic and placement sites SETs 3.8, 3.9, 3.10 Annual monitoring Restructuring of practice placement model SETs 3.8, 4.1, 4.2, 5.2, 5.3, 5.11

Fitness to practise 2.3* 3.16* 4.2 5.11 6.3 Links Consider whether a change made to one standard affects others * Applicable to pre-registration programmes only

Considering your change Identify a change has been made Use the Standards of education and training guidance Identify the standards which have been impacted Determine which process you should use to inform us

Exercise For each case study, think about the following questions: What is the risk associated with this case study? Which Standards of education and training have been impacted? 3. What evidence would you want to see to support the change?

Key messages The nature and scale of the ‘change’ determines the level of risk The level of risk will determine how the ‘change’ is reviewed A ‘change’ can affect a number of standards / criteria

HCPC Education Seminar 2016 Questions?

Refreshment break 15 minutes

Engaging with our process Session three HCPC Education Seminar 2016 Engaging with our process Session three

Common misconceptions “All changes should be submitted as a major change” “The change process will slow things down” “We don’t need to notify of small changes or enhancements” “Everything must be in place before we notify the HCPC” “We cannot discuss our change with the HCPC”

Support available to you What we can do Provide guidance on our processes Guide you on recommended documentation Guide you on how best to communicate your change to us What we cannot do Tell you what evidence to submit Tell you if your evidence will meet the standards Tell you if you should submit a major change

How should you communicate change to us and how are decisions made?

1 Exercise 2 3 4 5 Education provider - read the notification form Mark which SETs are impacted on the mapping document 3 Select which document cards you wish to include in the submission 4 Education Executive – which process should be used to review this? – MC / APP / AM 5 Visitor – does the evidence show this change meets the standards? Swap tables Swap tables

Which standards have been impacted? Select document cards Education provider Which standards have been impacted? Select document cards

Which process should be used? Education executive Which process should be used?

Does the evidence show this change meets standards? HCPC visitor Does the evidence show this change meets standards?

Key messages Clarity of the ‘change’ is vital for the Education executive and the Visitor The Visitors make a professional judgement on the evidence provided Choose the evidence to submit carefully - find a balance between too little / much It is your responsibility as the education provider

HCPC Education Seminar 2016 Questions?

HCPC Education Seminar 2016 Key points

Key points Significant change Changes are assessed against our standards to determine the level of risk The level of risk determines the process used to review the change Our processes are collaborative, we are here to help

HCPC Education Seminar 2016 Open Q & A

HCPC Education Seminar 2016 Thank you for coming www.facebook.com/hcpcuk Email: education@hcpc-uk.org www.twitter.com/The_HCPC Tel: 020 7840 9812 www.linkedin.com Fax: 020 7820 9684 RSS feeds www.hcpc-uk.org Web: www.hcpc-uk.org