Lecture Recording Programme

Planned Service Programme Structure Governance Comms

Transition Expansion Transformation Scope Service KPIs Sept 2017 Replace existing lecture capture service in core teaching spaces Existing policies remain in place Begin PTAS projects Circa 114 rooms enabled Manual scheduling of recordings Access via VLE Training in essential lecture recording functionality, copyright and retention Targeted rooms delivered Same/similar levels of usage <baseline current usage> X% student satisfaction X% staff satisfaction X% of failed captures/faults X% of colleagues teaching in targeted rooms trained Further rollout to general teaching spaces Introduction of service specific policy at University, College and School level Timetabling integration Pilot advanced features / equipment Circa 300 rooms enabled Automated scheduling, including MVM rooms Extension of training to include how to use the service to enhance teaching and learning X% of on-campus courses using… Complete rollout to general teaching spaces Rollout of advanced features / equipment Review of funded research in lecture recording Circa 400 rooms enabled Ability to extend into specialist space Evaluation of benefits, impact and new ways of working Scope Service KPIs

Programme Governance

Programme Board Responsible for ensuring that the overall objectives of the programme are delivered. Approve the scope of the programme Authorise any major deviations from the agreed scope Ensure that overall goals of the Programme are met Ensure information about the programme is effectively communicated within the University Resolve any conflicts escalated by the programme team, User Group or supplier

Programme Board Chair and Programme Sponsor Melissa Highton User Group Chair Susan Rhind Engagement and Evaluation Chair Sarah Cunningham-Burley EUSA Bobi Archer CMVM Champion Neil Turner CAHSS Champion Jeremy Crang CSE Champion Graeme Reid External Consultant Amber Thomas, Warwick University Implementation Steering Group Chair Anne-Marie Scott PMO Mark Ritchie Supplier Manager Alison Johnson Echo360 Client Manager Simon Reardon Programme Manager Annie Heaney Will add in estates and timetabling for Expansion Policy and Comms Officers to be invited to Programme Board Meetings. PM and workstream leads to attend as required

Implementation Steering Group Responsible for ensuring that the overall goals of the implementation project are met Identify and approve the scope of the implementation project Report any major deviations from the agreed project plans to the Programme Board Approve the brief for the Implementation Project Monitor progress within each project workstream Resolve issues and review priorities as required Review completion of each stage, sign off and approve start of subsequent stage

Implementation Steering Group Chair Anne-Marie Scott CMVM IS Paul Clark/Deputy CAHSS IS Fraser Muir/Deputy CSE IS Victoria Dishon/Deputy Workstream Leads Euan Murray, Euan Thompson, Robert Garnet, Jo Kinsley, Jenni Houston, Jo Spiller, Stephen Donnelly, Marc Jennings Implementation Project Manager Colin Forrest MVM114 Med School Migrations Project Manager Susan Duff Supplier Support Consultant Naveed Shah Programme Manager Annie Heaney

Policy Task Group ( LTC) Melissa Highton, Director of Learning, Teaching and Web Services and Assistant Principal Online Learning Dr John Lowry until July 2017 / Dr Sabine Rolle from August 2017, Dean of Undergraduate Studies, College of Arts, Humanities and Social Sciences Dr Meryl Kenny, Lecturer, School of Social and Political Studies Chris Gallacher, Head of Digital Services, Business School Professor Neil Turner, Director of Undergraduate Learning and Teaching, College of Medicine and Veterinary Medicine Dr Claire Phillips, Deputy Director of Veterinary Teaching, Royal (Dick) School of Veterinary Studies Karen Harris, Academic Administrator, Deanery of Biomedical Sciences Professor Graeme Reid, Dean of Learning and Teaching, College of Science and Engineering Professor Judy Hardy, Director of Teaching, School of Physics and Astronomy Alex Laidlaw, Head of Academic Affairs, College of Science and Engineering Patrick Garrett, Vice President Academic Affairs until June 2017 / Bobi Archer, Vice President Education from June 2017, Edinburgh University Students’ Association Jan Gardiner, Assistant Director, Student Disability Service Grant Buttars, University and College Union representative Supported by Neil McCormick, Educational Technology Policy Officer (Task Group Administrator)  Jo Newman, PA to the Director of Learning, Teaching and Web Services.   Dr Smita Kheria, Lecturer in Intellectual Property Law, School of Law Kirsty Lingstadt, Head of Digital Library  (tbc), Data Protection Officer

Comms  Programme information hub – the primary communication channel for the programme is the lecture recording wiki space. https://www.wiki.ed.ac.uk/display/LRec/Lecture+Recording+Programme   Programme information pack – This contains useful background information on both the Programme and the future service and can be found on the Programme wiki. https://www.wiki.ed.ac.uk/display/LRec/Information+for+Sharing  Programme newsletter – This will be a monthly update to the end of the year to cover the Transition stage.  https://www.wiki.ed.ac.uk/display/LRec/July+2017

Comms Media Hopper Replay service webpages – (http://www.ed.ac.uk/information-services/learning-technology/lecture-recording-service).