Insurance and Risk Management Club Treasurer Training| 2018-2019 Insurance and Risk Management Training for SIAs US and Canadian Club Treasurers Club Treasurer Training| 2018-2019

Presenter Michelle Evans- Assistant Vice President Michelle is an Assistant Vice President with the Aon Association Services, a division of Affinity Insurance Services, Inc. She has over 20 years of property & casualty insurance experience and joined Aon in 2000. Michelle is the program manager of the ASAE-endorsed Association Office Package program which provides all lines property & casualty coverage to the nonprofit trade & professional association community. Club Treasurer Training| 2018-2019

Michelle Evans, Assistant Vice President Learning Objectives Definition and Components Unique Association Exposures Key Policy Features Event Do’s and Don’ts Common Claims/Real-Life Examples Mitigating Risk Michelle Evans, Assistant Vice President

Agenda Question and Answer – Audience Participation Review of Common Questions and Common Claims Steps to Mitigate Risk

Club Insurance Coverage General Liability Liquor Liability Sexual Molestation Liability Non-Owned & hired, hired Automobile Liability Coverage Umbrella Liability

General Liability Insurance Who forgot to mop the floor?! Protects against third-party bodily injury and property damage claims arising from an association’s premises or operations, and off-site meetings.

Mitigating Risk Risk Management Role Incorporate the role of “risk manager” into someone’s position, logically the person responsible to coordinate insurance matters with insurance broker Conduct a Diligent Contract Review Ensure you are not agreeing to contract language that obligates you to verify coverage limits and coverage types not in force and/or obligates you to purchase additional coverage Importance of “hold harmless” clause

Mitigating Risk Know your event exposure Obtain certificates of insurance from all exhibitors & vendors naming your association as an additional insured Liquor Liability – limit exposure by having established catering company or hotel property staff serving liquor. If you are serving alcohol, limit number of drinks and bar time.

Additional Coverages Directors & Officers Liability Insurance Crime Insurance Special Event Liability Insurance

Forms When, Where & Why? www.soroptimist.org/for-clubs-and-members/for-clubs/forms.html Insurance Event Questionnaire Certificate of Insurance      

Event Do’s… Do’s Do share your draft contracts with your insurance broker to review the insurance provision and give you feedback. Do have your insurance broker confirm the extent of insurance coverage in place for all events and have them outline what types of events may not be covered. Do obtain certificates of insurance from all exhibitors and vendors naming your club and the national office as an additional insured with respect to the event(s). Do establish a contingency plan in tandem with the event venue(s) to be used in the case of a natural disaster. In the event of a claim, prompt and formal notice in very important. Notify your insurance broker and insurance carrier immediately

…And Don’ts Don’ts Don’t wait until the last minute to request a certificate from your insurance broker for an event where you have an executed contract. Don’t agree to providing evidence of insurance coverage unless you have an executed contract AND confirmation that you have the proper insurance coverage in place. Don’t agree to blanket wording within a contract that obligates your association’s insurance coverage to be primary. Primary language obligates your association’s coverage to step in even if the other party is negligent. In the case of a potential cancellation of an event, do not make any commitments/decisions to cancel the event or refund exhibitor/registrant fees without first speaking with your insurance broker and/or insurance provider.

Certificate of Insurance

SIA Events When Can I complete a Certificate? What events can I complete a certificate without the aid of my insurance broker? When should I contact my insurance broker and seek additional assistance?

Questions?