EA Program Title Program Director Contact Information This template is intended to give you an idea of what topics you may wish to cover during a pre-departure orientation. You should add, delete, and edit these slides as appropriate. To edit photo in background, select the image, right click and select ”change picture”. Insert the picture you would like in it’s place and size accordingly to fit size of slide.

Orientation Topics INTRODUCTIONS Program director, program staff, and on-site partners Icebreaker activity with participants PRE-DEPARTURE PREP Program logistics Traveling to program site Housing Transportation Suggested packing list Academic expectations Behavior expectations Communication plan Health & safety checklist WHILE ABROAD Itinerary Culture Safety tips Medical care abroad and International Student Support Program Emergency assistance

Introductions PROGRAM DIRECTOR OTHER PROGRAM STAFF ON-SITE PARTNERS To edit photos inside the frame, select the image, right click and select ”change picture”. Insert the picture you would like to swap out. Delete any unused frames.

Icebreaker activity More about icebreakers, including some activity ideas: https://www.canr.msu.edu/news/icebreakers_part_3_building_trust_and_creating_a_safe_environment

Pre-Departure Preparation

Program Logistics You will travel to the program site by…[date of arrival; expected method of transit] Your housing will be… You should travel around the city and/or the program will travel between sites by… [mode of local transportation] Pre-Departure Preparation Pre-Departure Preparation

Suggested Packing List REQUIRED Weather-appropriate clothing Walking shoes? Hiking gear? Laptop? Sunscreen? What kind of phone charger? RECOMMENDED How much spending money for meals and incidentals? Pre-Departure Preparation

Academic Expectations Academic expectations for the program: Pre-Departure Preparation

Behavior Expectations Education Abroad Statement of Responsibility Education Abroad Student Handbook Student Conduct While Abroad Additional program expectations/group behavior agreement... Pre-Departure Preparation

Communication Plan As a group we will stay in touch via… [Facebook group? WhatsApp group? Cell phone? D2L/ MSU email?] My cell phone number and when to use it… In the event of an emergency, I will contact you by... Pre-Departure Preparation

Health & Safety Pre-Departure Checklist Download a handout

While Abroad

Program Itinerary DAY ACTIVITY LOCATION NOTES January 1, 20XX Arrival & check in at housing 9:00 AM - 6:00 PM Check in at Study Center Arrange for transportation to housing via On-Site Partner. Email xxx@xx.com with flight number. January 2, 20XX On-Site Orientation Study Center Main Lounge Bring good walking shoes and money for lunch. January 3, 20XX First class (morning) followed by Museum Tour and Group Dinner Class in Room 15 of Study Center. Louvre Museum and Dinner at Cafe Richelieu Meet in Study Center lobby at 1:00 PM to walk to metro as a group January 4, 20XX Planned activity Location Brief logistics January 5, 20XX Example provided – adjust as appropriate. You can insert and/or remove duplicate itinerary slides as necessary.

Program Itinerary DAY ACTIVITY LOCATION NOTES January 6, 20XX Arrival & check in at housing 9:00 AM - 6:00 PM Check in at Study Center Arrange for transportation to housing via On-Site Partner. Email xxx@xx.com with flight number. January 7, 20XX On-Site Orientation Study Center Main Lounge Bring good walking shoes and money for lunch. January 8, 20XX First class (morning) followed by Museum Tour and Group Dinner Class in Room 15 of Study Center. Louvre Museum and Dinner at Cafe Richelieu Meet in Study Center lobby at 1:00 PM to walk to metro as a group January 9, 20XX Planned activity Location Brief logistics January 10, 20XX Example provided – adjust as appropriate. You can insert and/or remove duplicate itinerary slides as necessary.

Culture What are some of the cultural nuances students be aware of in their host country/countries or cities? Any cultural faux pas to be aware of? Will students feel more comfortable if they abide by a certain dress code? Duplicate slide if needed for more information. While Abroad

Safety Tips GENERAL While Abroad CITY/COUNTRY SPECIFIC Register in Smart Traveler Enrollment Program - www.step.state.gov Be alert, especially in crowded locations Buddy system Avoid traveling at night especially alone Do not leave your belongings unattended Know how to call the “911” equivalent In Country X this number is X Do not misuse alcohol CITY/COUNTRY SPECIFIC Avoid neighborhood X How to safely order a taxi Resources for developing safety tips: https://travel.state.gov Contact Maureen Handrahan - handraha@msu.edu While Abroad

Medical Care Abroad While Abroad Emergency Care If your life is in danger, call the local ”911” equivalent which is… In all other cases, call the International SOS 24/7 Assistance Line at 1-215-942-8478 or call using their app Inform your program director at… Non-Emergency Care Contact the International SOS 24/7 Assistance Line at 1-215-942-8478 for medical questions or assistance getting medical care. Keep your program director informed especially if program participation will be impacted. www.internationalsos.com (MSU Membership #11BCAS798617) www.oihs.msu.edu/ea-isos *If you end up paying out-of-pocket for medical care, keep your receipt(s) and submit a reimbursement claim within 90 days. Claim forms can be found at oihs.msu.edu/ea-isos While Abroad

International Student Support Program Free unlimited use Download the “My SSP” app!

MSU 24/7 Emergency Assistance The Office of International Health and Safety (OIHS) works closely with the Office for Education Abroad, the Risk and Security Assessment Committee, MSU Police, the University Physician, and other campus and external partners to support healthy and safe education abroad programs. If you or your group requires urgent support while on your education abroad program, call the MSU 24/7 International Emergency Assistance Line at +1-517-353-3784. You may call collect by first dialing 0170 to be connected to an international operator. When you call this number your call will be answered by an MSU Police cadet. Identify yourself as an education abroad participant, you will be connected with OIHS. *Always report urgent issues to your program director first

Resources Implementing and Directing an Education Abroad Program MSU Office for Education Abroad Office of International Health and Safety Information for Program Directors MSU Office of International Health and Safety Add any other resources here.