Manage your documents CIRCABC Module 1 DIGIT A3 By DIGIT-CIRCABC-SUPPORT Thursday, December 27, 2018

Content What is CIRCABC? Enter your interest group Manage your account Visit the Library What is the Library? Create Space Upload a document Modify the properties of a document Download a document Make a link / Copy / Cut

Content Visit the Library Update a document Checkout / Checkin a document Manage multilingual content Import (Bulk-Upload) Deal with notifications Ask for support Contact

What is CIRCABC? CIRCABC is a web-based service provided by the European Commission. It is used to create collaborative workspaces where communities of users can work together and share information and resources CIRCABC is a service managed and provided by ISA framework http://ec.europa.eu/isa OSS (Open Source Software version) of CIRCABC is available on Joinup: http://joinup.ec.europa.eu/software/circabc/description

What is CIRCABC? Try CIRCABC as an online service at https://circabc.europa.eu (production) https://circabc.acceptance.europa.eu (testing) https://circabc.training.europa.eu (training) CIRCABC is accessible via your ECAS account

What is CIRCABC - Interest group Through CIRCABC, you can manage content, administer users and communicate via collaborative groups called Interest Groups Interest Group Information Library Main folder Release documents Brainstorming Meeting Events Newsgroups Report topic Organization Members

Enter your interest group Once logged with your ECAS account you can see all your Interest groups from the main page of CIRCABC

Enter your interest group Information in CIRCABC: a three-level structure Headers Header: a set of categories Category: Contain interest groups

Enter your interest group private workspace shared by a community of users

Enter your interest group Via a link or a bookmark made from the main page of the interest group

Enter your interest group Via a link or a bookmark

Manage your account Once logged… You can access Administration from anywhere inside CIRCABC

Manage your account Check your memberships You can remove your memberships

Manage your account Take a look at the events & meetings scheduled

Manage your account

Visit the library The Library is the place where the documents are stored, shared and managed This service is made of spaces & content Any space can contain sub-spaces & content

Visit the library Library = spaces + content

Visit the library The spaces are structured like the Library itself

We can see only what we may do Visit the library You can perform different actions depending on your role in the library Access through role Access Access through role : Author We can see only what we may do

Visit the library – Create space Create space (Create a folder in your library)

Visit the library – Create space Insert the title and click on 'Create space'

Visit the library - Upload a document Add Content (Upload document to the Library)

Visit the library - Upload a document Browse , upload, add main properties and click on 'Finish' You can disable the notification mechanism for each upload

Visit the library - Upload a document

Visit the Library - Upload a document The document is now accessible from the Content pane

Modify the properties of a document you may see some properties from the main page of the library, depending on how the leaders have configured the library

Modify the properties of a document Else, you can reach the details page via the icon titled View details 

And modify the properties of a document

Download a document

Download a document You can download by e-mail from the “content” pane or from the properties of the document

Link to a document inside the library Copy the document and paste it as link

Link to a document inside the library The link is accessible from the ‘content’ pane of the space where it was set

Update document Update and upload the new version (1) OR Use the Checkout / Checkin mechanism (2)

Update document - Checkout/in a document Use the checkout action A working copy is created

Update document - Checkout/in a document The working copy looks like any other document (content, properties, actions) Update the working copy

Update document - Checkout/in a document Click on checkin Then, you parameter the checkin The version number is incremented

Manage multilingual information Make multilingual through view details

Manage multilingual information Enter the linguistic description of the source-document Optionally, you can upload translations

Manage multilingual information Adding translations is quite similar to uploading contents

Manage multilingual information New properties are shown on the document ‘details’ page

Import – Bulk upload documents Upload the contents along with their structure (folders and sub-folders)

Import – Bulk upload documents Build an archive (.ZIP) containing The documents to be uploaded An index which includes the properties of these documents. The index is optional.

Import – Bulk upload documents Browse, Upload and Import the ZIP file Your upload will be available as ZIP file in the content part and extracted in a few seconds (depends on the workload)

Notification To keep yourself aware of any upload made into the library of your Interest Group? To follow at any time the conversations your fellow-members are exchanging through the newsgroups?

Notification You can enable the notification for the entire library or a part of it

DIGIT-CIRCABC-SUPPORT Ask for support E-mail to your local service desk Ask for opening a call for DIGIT-CIRCABC-SUPPORT Add as much detailed information as possible

Thank you for your attention! Questions time And for the questions we cannot answer : Next training - Module 2 The guides (CIRCABC HUB) available in the category DIGIT in CIRCABC https://circabc.europa.eu/w/browse/dd0468dd-9069-44a7-8455-1ba675d83db0 The support team via your local helpdesk Thank you for your attention!