Anita Škutāne Project manager Interreg V-A Latvia – Lithuania Programme 2014-2020 LLI-313 Four Seasons Exciting Journey in Manor Parks/ 4SeasonsParks Anita Škutāne Project manager 15.05.2018. Eleja, Jelgava Local Municipality

Project in brief Partnership LP: Jelgava Local Municipality Zemgale Planning region Koknese Local Municipality Rokiškis regional museum Pakruojis District Municipality

Project in brief Project objective: to promote sustainability of cultural heritage sites and to increase their attractiveness for visitors Implementation period: 01.03.2018. – 29.02.2020. Project activities include improvement of 4 manor parks in Eleja, Koknese, Rokiskis and Pakruojis, the development of 3 new tourist routes, trainings for 100 tourism professionals and 50 park maintainers, experience exchange visits to partners` territories and visits of foreign journalists Each partner will organize promotional event, like Orientation night and Kaleda festival, aimed at involving a wider audience To promote renewed parks, partners will participate in 2 tourism fairs – Balttour (in Rīga) and Vivatour (in Vilnius)

Expected results Increase in expected number of visits to supported sites as a result of elaboration and launch of 4 cultural heritage sites – manor parks – with improved management and exploitation competences and abilities 10 000 visitors more in 2020 in comparision to 2016 (2016 – 85 000; 2020 – 95 000)

Project Monitoring Committee (PMC) PMC is composed of decision makers from each partner who are not involved in daily work of the project - Head of organization and field expert PMC will consist of appointed persons, one or two from each partner organization PMC (together with Project Implementation Group) will meet four times in project - Mo1 Jelgava, Mo 7 Pakruojiis, Mo 13 Koknese, Mo 23 Rokiskis PMC meetings will be organized at the same day and together with PRIG meetings

Supervision and strategic guidance PMC tasks PMC main responsibilities: Overseeing the implementation of the project activities on a day-to-day basis. Organization of the consortium meetings (face-to-face and online meetings). Ensuring that project results are achieved and deliverables are prepared in due time. Implementation and management of contingency plan. Monitoring risks and implementing measures for their reduction. Supervision and strategic guidance

PMC MEMBERS Partner PMC members LP Aija Tračuma Vice Chairman Līga Lonerte Executive Director PP2 Valdis Veips Executive director Dace Vilmane Head of Development Department PP3 Ilmārs Klaužs Executive director PP4 Nijolė Šniokienė Director PP5

Project Implementation Group (PRIG) Project Implementation Group (PRIG) composition and main tasks: LP is responsible for overall management, PP2 for organisation and provision of joint activities, PP4 – communication and coordination of joint trainings and visits in LT. PRIG is composed of the overall Project Manager (PM) and managers/coordinators at partner level.

PRIG TASKS Responsibility of PRIG: preparing and submitting the progress and financial reports overseeing progress of the project according to the project work plan monitoring and discussing project costs and resource reallocation ensuring coordination of activities between partners within each component and between components Internal project monitoring proposing of budget reallocation and time schedule changes according to the needs of the project, if necessary.

PRIG members Partner PRIG members LP Anita Škutāne Project manager Dagnija Špele Financial manager PP2 Anna Builo - Hoļme Project coordinator Evija Rudze Financial manager PP3 Ieva Rusiņa Project coordinator Iveta Mikāla Financial manager PP4 Laima Klasinskienė Project coordinator Zita Mickienė Financial manager PP5 Orinta Ramanauskiene Project coordinator

The main PROJECT documents Subsidy contract Partnership agreement Programme manual FC guidelines Application form Communication guidelines Technical documentation submitted for the project

Deadline for submission of partner report to financial control: Reporting periods Reporting must be done during 10 working days after the period ends! As sooner you will report, as faster you will get back your expenditures! Partner report No: Reporting period: Deadline for submission of partner report to financial control: Start date End date 1 01.03.2018 31.08.2018 14.09.2018 2 01.09.2018 28.02.2019 14.03.2019 3 01.03.2019 31.08.2019 13.09.2019 4 01.09.2019 29.02.2020 13.03.2020

Financial flow Please plan the money flow for the project! Activity   Activity LP and project partners submit their reports to the FC FC verification and issuing of FC certificates LP prepares and submits the consolidated progress report or final report to the JS MA makes the 1st payment (70% of reported eligible costs) to the LP JS assesses the consolidated progress report or final report MA makes the 2nd payment of (30% of reported eligible costs) to the LP Deadline 2 weeks from the end of the reporting period 2 months after the partner report is submitted via eMS 2 weeks after the FC has issued FC certificates 2 weeks after the consolidated progress report or final report is received 3 months after the consolidated progress report or final report is received 2 weeks after the consolidated progress report or final report is approved by the JS Total max time passed since the end of the reporting period 2 weeks 2,5 months 3 months 3,5 months 6,5 months 7 months

Some tips!!! Poster A3 (each priority in different colour) Article/ research – use disclaimer that the EU is not responsible for the provided information! Additional EU flag, if other logos are bigger than EU flag Information for homepage (digital fiche) Stickers and plagues – claimed via LP Any changes better to inform before!

Thank you for your attention! Anita Škutāne Jelgava Local Municipality +371 63048446, 29130936 anita.skutane@jelgavasnovads.lv