TOPIC FOR TODAY’S SESSION

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TOPIC FOR TODAY’S SESSION

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Presentation transcript:

TOPIC FOR TODAY’S SESSION CORRESPONDENCES SPEAKER: MD. SHAFI-UL-ALAM FORMER MDS, BPATC

CORRESPONDENCES mean WHAT and HOW? Communication Exchanges and interactions Topic sentences Direct Method Indirect Method

Types of Correspondences SMS e-Mail Letters Official Letter Business Letter

BASIC ELEMENTS OF BUSINESS LETTER Letterhead/ Return Address Dateline INSIDE Address Inside Address Attention Line Salutation (Gender/Mixed Punctuation) Subject line

BASIC ELEMENTS OF BUSINESS LETTER…. Complementary Close Signature Block Information Notations Abbreviated notation of enclosure Initial of writer and typist (MSA:siraj) Postscript

Sexist versus Gender neutral Man-made - Of human origin Manpower - Personnel/ workforce Congressman- Congress member/Rep Businessman -Business-person Postman -Mail carrier Fireman -Fire fighter Cameraman - Camera-operator Salesman - Salesstaff

Example of Sexist/Gender-Neutral usages The typical State University student eats his lunch at the Student Center The typical State University student eats lunch at the Student Center If any unauthorized person enters the security area, he will be penalized The person who enters the security area, will be penalized (˂26)

Examples of Redundancies and Camouflaged verbs In order for achieving food autarky, price subsidy is being given to farmers in fertilizers. Fertilizers get subsidized to attain food autarky. The constructions of 6 Flyovers have been accomplished by the Govt. The Govt.has constructed 8 Flyovers

Examples of Camouflaged verbs An arrangement was made(We arranged) Control of water was not possible We must bring about reconciliation of differences The new policy involved the standardization of the procedures Appearance, application, cancellation…

COMMON MISTAKES Commonly mispelled words: We will visit Singapore recently The Minister has shortly visited U.K. Recently refers to near past Shortly refers to near future Commonly mispelled words: Ocurrence/ transferency/ ocassion/ disentry / diarrea/liason/ liaison/ comittee/ parralel …..

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