August 24, 2017 at ESCO Corporation NWHPEC Board Meeting August 24, 2017 at ESCO Corporation In Attendance: Jennifer Ayers, Richard Carroll, Dale Gehring, Steve Richardson, Alex Thomason, Julie Simmons Adjourned: 1:48pm Financial Update (Mike): Overall, financials are positive for the year and covering fixed expenses. Layout showing year-to-year comparable is still in work with Kim. Old Business: Learning Tours: Jennifer reviewed historical data Julie pulled together. 51% of our past Learning Tour host companies are no longer NWHPEC members. Common themes identified as barriers to hosting are: lack of or limited leadership support, not enough available time by the primary host person to prep and organize the Learning Tour problems, areas, and resources, and difficulty in selecting problems that can be scoped into a one day problem solving effort. Julie will take the next step of contacting company representatives who always send folks to a Learning Tour to try to understand what value attending a Learning Tour has for their participants and company. Understanding the value from the attendees and companies perspectives is necessary to help us design a new event format. One-Pager Doc: Julie presented the latest versions of the one-pager document for approval, which was received. Julie will work with Caitlyn to correct the last few final errors, edit the two learning events under each icon, and begin working with Andy on the electronic, interactive version. Event Updates (Julie): Learning Tours: Columbia Machine cancelled their September Learning Tour. Jennifer reviewed the Learning Tour data, learnings from the data, and identified a next step (see Old Business for more info.). Training Classes: The Oct. 3rd & 4th Intro to Lean classes at Axiom are filling up with the Oct. 3rd class now full. Biamp Systems is interested in hosting several classes. Julie will work with them to get these classes scheduled. Executive Forums: Next up: Developing Challenges class on November 15th following the Oct. 25th Leadership Session. These two events will be followed by a Stir-The-Paint session on December 13th. Julie is working with Shaun, Gary, and Scott to develop the promo video. Leadership Sessions: Gary Peterson is scheduled to deliver a LS on October 25th. Julie, Scott, and Gary had a very productive telecom to learn about OC Tanner’s S.D. process, provide Gary with insight to Scott’s Challenge class, and ensure Gary and Scott are on the same page and can link their presentations together. New Business: VP of Finance & Finance Process Proposal: Steve Richardson has accepted the additional Board Director role as VP of Finance. The Board unanimously approved. Julie reviewed the proposal she and Alex prepared regarding the VP of Finance duties and responsibilities. The proposal divides the finance responsibilities into Tactical and Review. Julie will handle the tactical actions (depositing checks, paying checks, paying the VISA, etc.) and Steve will handle all reviews (statements and accounts), as well as Board updates. Steve will have oversight and “checks and alerts” will be put in place. Jennifer suggested we put in place an internal audit process. Steve agreed and has ideas as to how to do this very easily. The Board unanimously approved the proposal. Julie will add Steve to the Selco accounts. Julie will set up a meeting with Steve and Mike to review the financial processes, understand Selco’s abilities, and general Q&A. Next Board Meeting: September 28, 2017 Via Telecom: Dial: 646-632-1000 Conf. ID: 3855041962#