IMPLEMENTATION PLANNING MEETING AGENDA/WORKING TEAM PHASE 5: Implementation Planning Meeting Purpose: The purpose of this meeting is to develop a three- to five-year implementation plan to move from the current state to the future-state L&D System. Agenda: Topic Notes 1. Adjust future-state design based on Executive Steering Team input Briefly review the future-state L&D System architecture as presented to the Steering Team. Review their comments for impact on the design. 2. Make a list of workstreams for all the L&D work that will occur during the implementation period Include both the implementation and change efforts and ongoing L&D workload so that a total resource estimate and budget can be prepared. Sample workstreams include: Designing and developing curriculum/learningware L& D organization structure and job/role realignment L&D processes L&D measurement system L&D services and development Electronic infrastructure Facilities and equipment infrastructure Governance system Delivery of learning services

IMPLEMENTATION PLANNING MEETING AGENDA/WORKING TEAM (cont.) PHASE 5: Implementation Planning Topic Notes 3. Identify categories and projects for each workstream Take each workstream and Identify necessary categories Identify necessary projects Identify non-project categories Identify major non-project tasks 4. Identify goals/milestones Identify goals/milestones that cut across workstreams. Identify goals/milestones within each workstream. 5. Construct a milestone and timeline chart See Example Milestone Timeline Chart 6. Develop resource/cost estimates or estimating factors For each project, estimate resource and cost estimates or an approach for developing the estimates. For each workstream (e.g., training delivery), develop cost estimating factors or an approach for developing them. Assign responsibility for developing a resource and cost estimating spreadsheet. Assign responsibilities for estimating 7. Develop a Communication Plan See Communication Plan Guidelines

IMPLEMENTATION PLANNING MEETING AGENDA/WORKING TEAM (cont.) PHASE 5: Implementation Planning Topic Notes 8. Develop a Change Management Plan See Change Management Guidelines 9. Business Case Identify quantitative business benefits expected from implementing the new L&D System. Identify qualitative business benefits. Identify risks for not implementing (if different from the benefits; don’t just state the negative of each benefit). Identify risks associated with implementing. Note: The Business Case can’t be completed until the cost/resource estimates are completed.