1 2 Each department supervisor totals the hours for each employee. He notes these totals on a summary employee timesheet. He then forwards the timesheet.

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Presentation transcript:

1 2 Each department supervisor totals the hours for each employee. He notes these totals on a summary employee timesheet. He then forwards the timesheet to data processing. Data processing enters the timesheet data (employee number and hours) into the computer. The computer computes the normal hours and the overtime hours. The computer then reads the employee's withholding and pay-rate data from the Employee database (maintained on disk) and computes the gross pay, net pay, and deductions for each employee. As it is computed, the computer logs the pay data onto a temporary disk file (you can refer to it as TDF). Then, the computer prints a paycheck and payroll stub for each employee on the printer in the payroll department. At the end of the day, the computer reads the TDF and prints a summary of the payroll data on a printer in the payroll department. The payroll manager reconciles the summary with the paychecks and then stamps each paycheck with the necessary signature stamp. The payroll manager then delivers each paychecks to the appropriate employee. 3 4 5 6 7 8 9 10 11 12 13 14

Table of Activities Department Supervisor Data Processing Computer 1. Totals the hours for each employee 2. Notes these totals on a summary employee timesheet 3. Forwards the timesheet to data processing. Data Processing 4. Enters the timesheet data into the computer Computer Computes normal and overtime hours Reads the employee's data from the Employee database Computes the pay and deductions for each employee Logs the pay data onto TDF Prints a paycheck and payroll stub in the payroll department. Reads the TDF Prints a summary of the payroll data in the payroll department Payroll department Reconciles the summary with the paychecks Stamps each paycheck with the necessary signature stamp Delivers each paychecks to the appropriate employee Employee 1,2,3,4,5,6,7,8,9,10,11,12,13,14

1,2,3,4,5,6,7,8,9,10,11,12,13,14 Data Processing Timesheets Timesheet data 4 Department Supervisor 8 1 2 TDF Paychecks and Stubs 9 Computer 10 5 7 Payroll Summary 11 Paychecks 14 6 Payroll 12 13 Employee Employee DB 1,2,3,4,5,6,7,8,9,10,11,12,13,14

1,2,3,4,5,6,7,8,9,10,11,12,13,14 Data Processing Timesheets Timesheet data Department Supervisor TDF Paychecks and Stubs Computer Paychecks Payroll Payroll Summary Employee Employee DB 1,2,3,4,5,6,7,8,9,10,11,12,13,14

1,2,3,4,5,6,7,8,9,10,11,12,13,14 1.0 Initiate Payroll 2.0 Prepare 1,2,4 1.0 Initiate Payroll 2.0 Prepare Checks 3.0 Complete 5,6,7,8,9 6 7 10,11,12,13,14 Paychecks 14 10 Employee TDF Employee DB 1,2,3,4,5,6,7,8,9,10,11,12,13,14

1,2,3,4,5,6,7,8,9,10,11,12,13,14 1.0 Initiate Payroll 2.0 Prepare Checks Paychecks 3.0 Complete Payroll TDF Employee Employee DB 1,2,3,4,5,6,7,8,9,10,11,12,13,14