FormTrap Letter Writing

Where you’re likely to use this facility Debtors letters Marketing and sales letters Product and placement letters Replies to customer complaints and enquiries If you prefer Email to letters, see the Email- Express.ppsx for details on HTML Emails from FormTrap in minimum time.

This is a Debtor’s Letter and we’ll show a few Features …

Common to all Letters We populate “our” details from a table, one source for EVERYTHING. This is one of infinite layout possibilities, all deriving data from the lookups shown on the next slide.

Common to all Letters This is the full “our xxx” list, if you need to change ANYTHING, do it here, ONCE, and that is done … … for ALL forms and letters

Common to all Letters This is the design, showing the “our” names used. If you want different offices, even different companies, that is dead simple, just include a company identifier (example “our name CEG NEVADA”) to get …

Do it ONCE, do it CORRECTLY Many different company demographics inserted using company ID from one input file Do it ONCE, do it CORRECTLY and it’s done, FOREVER

… and modified ALL of our forms, instantly. Effective January 4th, 2016 we changed our name, building and logo, these are “before” and “after”. We changed just three Lines In Lookups, plus “our logo.bmp” … … and modified ALL of our forms, instantly.

Common to all Letters We have full control over Mail Address and Salutation to produce the optimum result. Given this Produce this

Common to all Letters We have full control over Mail Address and Salutation to produce the optimum result. Given this Produce this

Common to all Letters We have full control over Mail Address and Salutation to produce the optimum result. Given this Produce this I’m called Paul, yet every week I get mail to Mr. William Green which I HATE. Citibank, for example, cannot address me properly.

Common to all Letters Use Initials to complete the letter. Given this Produce this

Common to all Letters Use Initials to complete the letter. Given this Produce this

We use the same “short name” concepts to select the Paragraph. Common to all Letters We use the same “short name” concepts to select the Paragraph. Given this Produce this

Common to all Letters Let’s summarize … Finally, we can “substitute” for the name, address and saluation, where you’ve written before. Given this Produce this Let’s summarize …

From our xxx From Short Name selection Logic for optimum result From Paragraph selection From Initials selection

Data Entered is just … The first four are “select from list”, The last three are keyed.

Second debtor’s letter

Third debtor’s letter

This is from the same QDE (Quick Data Entry) produced automatically from the form … This time the content is all original and keyed - just like in Word. You can also “pick up” paragraphs you’ve written before and insert them, for ANY activity that warrants saving the text to use again.

Automated or via Data Entry This presentation has shown QDE screens proving the data to letter writing. You can do the same directly from your systems, fully automated, untouched. System outputs FormTrap accepts include spread sheet files, XML files (from your DB), PDF files and text files of any type. It has been several years since FormTrap was stumped by a data file. In doubt?? Send us your output for critique and commentary.

Key Features/Benefits Colossal time and cost saving over word processing Write MOST letter automated and high-value letters semi-automated Email as well as Print with full HTML Emails Print envelopes from the same data Associate relevant PDF or documents with letters (e.g. Legal Demand), AUTOMATICALLY Print AUTOMATICALLY, UNATTENDED on large scale gear like Xerox iGen as well as desk top laser.

Sales@FormTrap.com Support@FormTrap.com +61 2 8303 2400 Call or Email … Sales@FormTrap.com Support@FormTrap.com +61 2 8303 2400