RAIN Meeting March 3, 2009

American Recovery and Reinvestment Act of 2009 (aka Stimulus $$ or ARRA) What we know today: Things are changing daily and information presented here is definitely subject to change Additional Reporting and Monitoring Requirements Special Reporting Requirements Quarterly reporting due 10 calendar days after each quarter Includes detailed subrecipient reporting First report due from recipients – July 10, 2009 New Responsibilities Spend the stimulus money quickly (and appropriately) Be vigilant about spending rates. Will be closely monitored. May be penalized if not – i.e. agencies may reduce next year’s funding or award/monies will be rescinded Forget old ways of conducting your business PIs can’t take months to ramp up for the research The law requires recipients to spend the money quickly to stimulate the economy Includes monies to OIG for increased oversight and audit of these funds Higher Transparency and Scrutiny Requires “Strict Adherence” to cost principles, administrative regulations and award T/Cs Subrecipient monitoring (over $25K) – Very Important Timeliness Critical - Could lose funds over late financial or progress reports

ARRA Continued… ARRA funds must be 1) tracked, 2) reported and 3) closed out separately from regular award funds, even if awarded as a supplement to an existing award. New account #s will be assigned by DGCA for all ARRA monies, even if it is a supplement to an existing award Subawards issued from ARRA funds must be closely monitored: Timely issuance and execution of Awards to subrecipients Timely invoicing by subrecipients and issuance of payments Quarterly reporting requires detailed subrecipient data New CFDA#s will distinguish ARRA funds More details will follow once known -

Cost, Compliance and Reporting Group Update F&A Proposal Update Negotiations Underway - Anticipate select department site visits by auditor approx. May 2009 Annual OMB A-133/04-04 Audits Complete – Reports will be filed by March 31, 2009 Reports will be posted on DGCA Website Annual NSF R&D Expenditures Survey Complete – Filed January 2009

Cost, Compliance and Reporting Group Continued Recharge Centers New Template for Rate Development Introduced Now Posted on DGCA Website - http://postaward.rutgers.edu/RU_Recharge_Ctr_Rate_Template.xls University Financial Statements – FY08 Now Posted on DGCA Website - http://postaward.rutgers.edu/RU_2008FinStmt.pdf

Training and Development Academic Personnel Certification Program “Overview of Academic Appointments on Sponsored Programs” Classes now being offered on all three campuses Sign up via HR Website Effort Reporting (PACE) Class Offered on all three campuses Reminder: PACE Reports are Coming DUE!!! REX User Group Kick-Off Meeting – March 2009 Introduction of “Brown-Bag” Information Sessions First Session – Cost Transfers – May 2009 New Research Administrator Certificate Program To Be Developed Survey to be sent out for feedback on what topics should be included

Grant and Accounting Group E-Verify Implementation Postponed to May 2009 SNJ Grants/Contract Planned Spending Cuts RIAS Reminder : When creating Journal Entries, please ensure you select “Actuals” not “Encumbrance” Review of Administrative and Clerical Costs at Duke University Review of RU Gift Fee Assessment Procedures Currently Underway

Grant and Accounting Group Continued Tuition Remission Overview of Current Process Introduction of New Form to transfer Tuition Remission Costs Now posted to DGCA Website http://postaward.rutgers.edu/Tuition_Remission_Transfer_Form_.xls Completed form now to be emailed to dgca1@rci.rutgers.edu Timely Reconciliation, Salary Reallocations and Transfers Requests University Cost Transfer Policy Online Query/Report of Student Tuition Details Update Specifications Provided to OIT for Development

Grant and Contract Accounting Continued New Initiatives – Redesign and Electronic Email Notifications DGCA Notice of Award/Signature Card Go Live – April 2009 Use of Email Address Cited on Endorsement Form Section 8 Print, sign and return Signature Cards to DGCA New RAIN Link on DGCA Website – PowerPoint of Mtgs Found http://postaward.rutgers.edu/RAIN_home.dwt

In Closing Questions? Suggestions for topics/guest speakers for upcoming mtgs? Guest Speaker Cancelled Today : Elizabeth M. Dodemaide, Associate Director of Laboratory Animal Services

Questions, Comments or Feedback? Please forward to Michele Conlin conlin@rci.rutgers.edu