Team Manager/Treasurer Meeting August 1, 2017

Agenda Welcome Introduction of Staff Fall Leagues and Tournaments Treasurer Duties/Banking Weather Policy TeamSnap Fire & Ice Ball Fundraiser Q & A

Introduction of Staff Indiana Fire Juniors Executive Director Mark Webber Indiana Fire Juniors Business Director Christina Hord Indiana Fire Juniors USYS Admin Director Lisa Macdonald

Fall Tournaments and Leagues All applications for Grand Park Cup have been completed Managers will need to complete fall tournament applications and payment unless otherwise directed (KY Fire Juniors Event) Club will complete all State affiliated and IFJ event applications Club has completed all MRL applications

Communication with Club or League All communications should go through GOT This allows for a faster response and a paper trail Instructions on inputting a support ticket can be found on our website

Treasurer Duties/Banking 5/3 Bank checking documents and credit cards Teams will be invoiced for any registration paid by the Club (for example: league registration/ICS/COACS)

Weather Policy Everyone must leave fields under any of the following conditions: Audible thunder Any visible lightning Grand Park beacons and/or sirens are active Instruction to clear fields by authorized personnel Evacuate all players to parent cars – if not possible then evacuate to closest building shelters.

Team Snap Make sure all families have accepted invitation Go to Messages, New Email and view the list of families – if you see a players name crossed out and “no email” contact the family. They either need to enter a valid email or do not have the “Receive Team Emails” checked in their profile. To utilize text messaging in TeamSnap you’ll need to make sure all families have “Allow team to send me text message at this number in their profile. Keep your calendar up to date Ask families to keep their availability for practices/games up to date

Annual Fire & Ice Ball Fundraiser Saturday, February 2, 2018 Team Baskets Table and Ticket Sales

General Q & A A few miscellaneous notes: All parents will be asked to keep their own volunteer hours again this year – with a group so large fielding questions daily (especially after volunteer signups are emailed) has become time consuming on staff Lisa has handout with GOT sign in info and confirming team league placement and events Managers should always double check with coaching staff on tournament assignments

General Q & A A few miscellaneous notes: Office hours for staff in new IFJ offices at GPEC A few spots left for Manager 101 sessions if you can’t make one and need help message Lisa Medial Release forms are new this year – no notary Added IFJ senior team showcase event – Grand Park College Showcase Girls November 3-5 Grand Park College Showcase Boys November 10-12