SHARE Upgrade Frequently Asked Questions

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Presentation transcript:

SHARE Upgrade Frequently Asked Questions Why are we upgrading to a new version of SHARE? The SHARE upgrade project will upgrade the current SHARE system from versions 8.9 (HCM) and 8.8 (Financials), to version 9.2. This will upgrade the state to the most current version of PeopleSoft and provide a foundation for support and future updates. This upgrade will allow for increased functionality within both the Human Capital Management and Financial Suites. When will the upgrade happen? The SHARE upgrade will occur in two phases: HCM will go live on April 28th, 2017 and FIN will go live in October 2017. Prior to each of the releases, you can expect training and communications to keep you informed about the changes you can expect. Will we get training for the SHARE upgrade? Yes! We will provide job aids, videos, online and classroom training to users as appropriate. For the HCM 9.2 upgrade, most users will receive online training, videos, and job aids. HR managers will also receive classroom training. The goal is for you to be ready and comfortable to do your job on day one. You will receive information ahead of time to let you know what training to take. HCM training will be available starting April 3rd on the SHARE Collaboration tab of the SHARE Information Center website (share.state.nm.us). Is time reporting changing in the new version of SHARE? The State of New Mexico is transitioning to positive time reporting with the HCM upgrade starting April 28, 2017. This means users will need to submit all of their hours worked every week for approval. Supervisors will get a notification when they need to approve employees’ timesheets and employees will be paid based on approved timesheets. This change will help the State of New Mexico move forward by empowering employees to take accountability for their time and aligning time reporting practices with the industry standard. For more details, please see the Positive Time Reporting FAQ list posted at share.state.nm.us. Have additional questions about the SHARE Upgrade? See more FAQs at share.state.nm.us