Understanding Project Management Brian Melville, PMP CAPPO / NIGP Ninth Annual Cooperative Conference October 9-10, 2014

Brian Melville, MBA, PMP 20+ years in IT and Project Management Project Management Consultant Organizational Change Portfolio Management & Governance Strategic Analysis Instructor – Business Analysis Certification Sacramento State University University of California, Davis President of International Institute of Business Analysis Chapter

What about you? Where do you work? How many years in procurement? Currently working on project contracts? Please raise your hand if you work in: State Government Local Government Federal Government Consulting Private Sector

A perfect match for procurement ! ? What is a Project? Temporary Effort With a Desired Result Requiring a Unique Process And a Cross-Functional Team A perfect match for procurement ! ?

How is that different than Professional Services? Results matter Ownership & Accountability Real Consequences

Procuring Projects The stakes are higher: Extensive preparation More vendor effort to respond Higher scrutiny during procurement and execution

So, why projects? Projects transfer risk to the people or organizations best able to handle them. Domain Expertise Implementation Organizational Change Systems Integration

Caution! There are many risks that your organization is best qualified to handle. If you try to transfer those, you will get: Higher cost More conflict Less than optimal results

The Project Experience…

A Project Manager is responsible for: Scope Schedule Budget Resources Quality Risks Procure- ment Commun- ications Integration Source: PMI PMBOK Project Management Knowledge Areas

A Project Manager is responsible for:

Where does Procurement fit in?

The Project Manager manages through… The Project Lifecycle Initiate Plan Execute Close Monitor & Control

When is Procurement involved? Qualify potential vendors Plan procurement Conduct Procurement Award contract Understand needs Understand constraints Review results Close contracts Initiate Plan Execute Close Monitor & Control Validate deliverables Approve payments Identify and resolve issues

Ensuring a Successful Partnership Stakeholders Executive Sponsor Executive Leadership Project Manager Procurement Manager Project Team Vendor

Ensuring a Successful Partnership Clarify roles and responsibilities Set expectations for communication Decide how issues will be addressed and resolved

Ensuring a Successful Partnership Focus on the desired results

Ensuring a Successful Partnership Don’t allow anyone to play games Blame Game Power Trip Victim Subversive

Tips for finding a good Project Manager PMI certification (PMP, CAPM, and several others) Successful track record Experience with similar projects Speaks your language Treats you and your organization with respect Someone willing to tell you the truth… and that you are willing to hear it from

Brian Melville Btmelville@gmail.com (916) 761-5178 Questions? Brian Melville Btmelville@gmail.com (916) 761-5178