Parent Resources Public Education Department Project Update November 14, 2018 Project Sponsor Ashley Eden PED IT CIO Matt Goodlaw Project Manager Mark DeCamp

Agenda Overview Certification History Expenditures Objectives Met Project Status Issues and Response Lessons Learned Next Steps

Overview Business Problem: Project Goals: Desired Project Outcomes: New Mexico School Grades were delivered to districts and parents in the form of PDF documents. This may have been valuable to administrators but to parents it was extremely complicated. A more “parent-friendly and more widely accessible” format was required to distribute school grades and accountability information. Project Goals: Provide interactive tools that deliver meaningful and actionable school performance information to increase parent, family and community engagement in schools across the state. Make school grading information accessible in the three most prevalent home languages; English, Spanish, Navajo Desired Project Outcomes: Implement a Parent Dashboard, and Language Sensitive Videos to implement new ways to disseminate information about school grades to parents

IT’S HERE NMSchoolGrades.com Released-10/30

Filter and Sort Schools

Interactive Family-Friendly Text “SchoolGrade” to 90204

Press Release – Oct 30th NEWS RELEASE For Immediate Release: October 30, 2018 New Mexico Launches NMSchoolGrades.com--the State’s First-Ever Interactive School Performance Website For Parents & Families After traveling the state and listening to stakeholders for two years, New Mexico delivers on another promise to families based upon their input Albuquerque, NM – Today, the New Mexico Public Education Department (NMPED) announced the launch of the state’s first-ever online portal to help parents and families better access their school grades. NMPED worked with parents and families from across New Mexico to create NMschoolgrades.com—an interactive website filled with information on how schools are serving their students. “When families visit their school’s report card online, they will be able to find a deeper level of information - that is easy to understand - than ever before. One of the most unique and groundbreaking aspects is incorporating videos into the reports, so that Spanish speaking parents have access to the report in their native language,” said Jacki Ball of the National Parent Teacher Association (PTA). “New Mexico is a model for the rest of the country - we applaud the state for doing such an incredible job of authentically engaging families in developing this resource with communities around the state.” “This site puts critical information in the hands of those who need it most and provides parents and families information that makes them the navigators of their children’s education,” said Amanda Aragon, Executive Director, NewMexicoKidsCAN. “We live in a data-rich world, but this data rarely finds its way to the people who need it most. From our Roundhouse to our classrooms, performance data makes a huge difference if it’s accessible, relevant and user-friendly. This is especially true when it comes to student learning and how well our schools are using their resources to create great educational experiences for every kid, which is why NMSchoolGrades.com is such a great resource for our community.”

Certification History Date Amount Funding Source(s) 2/28/2018 (Initiation/Planning) $177,453.75 PED Strategic Initiative Fund – Fund #84400 3/28/2018 (Implementation) $234,768.25 Total $412,222.00   An IV & V Waiver was granted on 2/22/2018

(Initiation/Planning) Expenditures Date Amount Funding Source(s) 5/10/2018 (Initiation/Planning) $106,250 PED Strategic Initiative Fund – Fund #84400 5/18/2018 (Implementation) $6,250 6/15/2018 6/25/2018 $293,472 Total $412,222.00 An IV & V Waiver was granted on 2/22/2018

Business/Technical Objectives Business Objectives Results Met Provide interactive tools that deliver meaningful and actionable school performance information to increase parent, family and community engagement in schools across the state. The dashboard was delivered and available to the public on 10/30/18. It contains Overall Performance of Schools and Students, and School Improvement metrics, including how well higher and lower performing students are improving. Yes Provide video-based reports that talk to parents in the most prevalent home languages; English, Spanish, Navajo Spanish and English video are available from the public site and links are presented to the parents. Navajo is in progress and will be delivered in the maintenance contract. *66% Provide a customizable dashboard with a school finder for desktop and mobile devices. The dashboard entry page allows parents, from either a computer or mobile device, to search via an interactive map to drill into schools of their choosing. * Navajo videos are still in progress

Project Status Deliverable Completion Date Project Phase Project Management 6/30/2018 All Configure Online Parent Portal (School Finder & School Pages) 6/15/2018 Planning-Implementation 2016-2017 School Grades Importing and Production of English Language Video 4/19/2018 Final School Grade Videos Post Implementation (Support Contract)   Soft Launch – Embargo/Appeals Preview 9/24/2018 Implementation Public Launch 10/29/2018 District Grades, NM Teach Evaluations, Navajo November 2018 Maintenance Post Launch

Project Issues and Response The vendor core products were completed, vetted and tested by 6/25 against SY16/17 data The public launch of the product was under the maintenance agreement on October 29th using SY17/18 The PED school grading process (School Grades, NM Teach Evaluations, and District Grades) is very long and spanned our fiscal year end The development work was completed but the launch had to wait for our Live Production Data. RESPEC was paid in full by 6/25. The Navajo Videos were 4 times longer than the Spanish or English videos The team vetted several strategies to keep Navajo in scope. Navajo video production is in progress. And will be implemented in our last maintenance iteration Annual Maintenance Navajo Planned End June 30, 2018 School Grades Appeals Oct 12, 218 Annual PED/ Vendor Buildout Oct 28, 2018 Teacher/ District Grades Product Complete Eng, Span June 25, 2018 Public Launch Oct 29, 2018

Next Steps https://nmschoolgrades.com/ Please visit Maintenance Launch of NM Teach Evaluations, District Grades, Navajo videos Close out project

Thank you