Philmont 2003 Council Contingent Capitol Area Council Philmont 2003 Council Contingent Contingent Advisor: Sid Covington 474-8696, 925-1231 (cell) sid_c@swbell.net Scout Advisor: Martin Payne 926-6363 x16 mpayne@bsacac.org

Tonight Travel Information/Schedule Financial Paperwork Distribute Contact Information Distribute Duffle Bags Distribute Maps Distribute patch order (Steve Nelson) 12/29/2018 2003 Trek Meeting 4

Travel Information Austin to Philmont: Philmont to Austin: Departure Date: Sunday, June 22, 2003, 5:00 am Meet 5:00 am at REI parking lot (Crossroads Shopping Center, 9901 N Capitol of Texas Highway) Bus Departs at 6:00 am REGARDLESS! Lunch in Lubbock – Texas Tech University Wiggins Dining Hall Dinner in Las Vegas, NM – Highlands University of New Mexico (no bathrooms) Arrive at the Philmont Welcome Center ~9:30 pm (MDT) Overnight in Tent City or trail tents (Advisors — have your tent counts ready) Philmont to Austin: Return Date: Saturday, July 5, 2003, ~11:00 pm Packlines at Welcome Center at 5:00 am — check out of tent city Dining hall for “continental” breakfast at 5:45 am Depart Philmont ~6:30 am Lunch in Clovis, NM – CiCi’s Pizza Dinner in Abilene – McMurry University, Campus Dining Arrive REI parking lot (Crossroads Shopping Center) ~11:00 pm Bring books, CD-players, radios, Gameboys, etc. (with earphones). Bus Leaders will bring movies for bus VCR’s. Will leave your “stuff” at Philmont while on trail. 12/29/2018 2003 Trek Meeting 4

Trek Schedule: Day 0 — Travel — Austin to Philmont (Sunday, 6/22) Day 1 — Camping HQ/Tent City — (Monday, 6/23) Financial Check-in • Logistics (bring map) Medical Re-check • Services (food, equipment) Equipment shakedown* • Troop Photo* * may do Day 2 am Museum tours (optional) • Opening campfire Day 2 — Depart HQ/1st Day on trail (Tuesday, 6/24) Day 3 — 2nd Day on trail, first full day (Wednesday, 6/25) Day 4 — 3rd Day on trail, Ranger Departs am (Thursday, 6/26) …… Day 11 — Last Full Day on trail (Thursday, 7/3) Day 12 — Return to Camping HQ/Tent City (Friday, 7/4) Return equipment • Financial check-out SHOWERS! • Closing campfire Day 13 — Travel — Philmont to Austin (Saturday, 7/5) Meet your Ranger 12/29/2018 2003 Trek Meeting 4

Financial Policies/Information Each crew is responsible for 12 participants (12 x $650 = $7,800) If you have participants cancel, you will be responsible for all cancellation charges and your share of other Council expenses including transportation. All crews should be fully paid at this time. Participants should bring spending money for junk food at Philmont and souvenirs at the Tooth of Time Trading Post. Take some cash on trail. 12/29/2018 2003 Trek Meeting 4

Paperwork Checklist for Crews (Originals for Crew Advisor & Copy for Contingent Tour Director) Completed Contingent Crew List (from website) Completed Philmont Crew Roster (received with TREKS-2003 book — multi-part NCR paper)) Type if possible. Philmont Health & Medical Record for each participant with insurance information (copy of insurance card or note if none), parent/guardian and physician signatures. Philmont Photo (Talent) Release form — Must be signed by parent/guardian for younger than 18, participant if 18 or older. Proof of current CPR Certification (Advisor have original for check-in, copy of card for Tour Director) Proof of current First Aid Certification (Advisor have original for check-in, copy of card for Tour Director) 12/29/2018 2003 Trek Meeting 4

Contact Information Parent/Family Information Letter: Each advisor make copies for participant families Uniform while traveling/base camp Includes telephone numbers for emergencies Travel information Money, packing, and manners Phone numbers: Sid Covington: Cell: (512) 925-1231 New Mexico: (505) 377-6820 Philmont: (505) 376-2281 12/29/2018 2003 Trek Meeting 4

Duffle Bags Duffle Bags: Have a few bags for sale, $20.00 each Backpack & duffle bag ONLY! Don’t bring anything else on bus! Duffle bag will be stored in locker while on trail. Everything must fit into duffle bag while on trail. 12/29/2018 2003 Trek Meeting 4

Maps — one topographic map per person Advisors: bring the wall map with you! Only take two sets of maps on the trail with you! Maps — one topographic map per person Crew Unit Advisor Itinerary # South Central North Valle Vidal 623-B-01 Troop 171 Steve Bennett 5 y   623-B-02 Troop 421 Jeff Carter 21 623-B-03 Troop 1998 Steve Nelson 13 623-B-04 Troop 1407 Granville Ott 24 623-B-05 Troop 157 Greg Smith 9 623-B-06 Jim Sadlo 3 623-B-07 Troop 204 Don Mayer 623-B-08 Troop 228 Dennis Kocian 6 623-B-09 Crew 2770 Don Gottschalk 4 623-B-10 Troop 280 Mike Howard 11 623-B-11 Troop 10 Steve Hanson 623-B-12 Troop 30 Bruce Barre 8 Total Itineraries w/Maps: 1 12/29/2018 2003 Trek Meeting 4

Patch orders: Distribute ordered patches: Steve Nelson 12/29/2018 2003 Trek Meeting 4

Questions Philmont! Here we come! 12/29/2018 2003 Trek Meeting 4