WordPress Conversion Workshop 2 2016-11-17

Plan Introductions HR notes Project management Content considerations More on implementation. short-codes, menus, and slugs Next Steps

Introductions Who are you? What is your role on this project? What is one thing you took-away from last week? What is one thing you want to learn more about this week? Next Steps

HR notes Limit work to 6 hours per week on this project for the time being (regardless of percentage GA appointment) Only do WordPress work during WordPress hours Submit timesheets via Banner Student Department: “Library IT SDG (540014)” Title: “UA5365” Due biweekly Thursdays at 10:00 AM We will add an Outlook reminder to your calendar Contact Ali Krogram (akrogma2@Illinois.edu)

Project management: Resources Resources and updates will be linked on our new portal: http://wordpress.library.Illinois.edu/fyi Documentation Progress Teams

Project management: Initial workflow Preparation Late Nov./Early Dec Unit reviews stats/identifies sites to be converted Central team prepares mock-up of home and standard pages Conference Early Dec. Central team and unit team to discuss deliverables from preparation. Agree on changes need to UI. Discuss scope of conversion and division of labor for conversion Execution Dec./Jan Main conversion period.

Project management: Preparation Units Will get a unit inventory and usage stats list Stored on Box site. Permissions forthcoming Mark-off conversion wishlist. Make notes as needed Central Team Review inventory and usage lists GAs will use development server homepage mock-ups as base for production drafts Web Team member will guide GAs and review work

Project management: Functional teams Team HPNL Team Math Jemma Ku (WT) William Weathers (WT) Hoa Long (LGA) Kortney Rupp (GA) Kaylee Scott (GA) Angie Gruendl (Lead) Celestina Savonius-Wroth (Owner) Tim Cole (Owner) Geoff Ross (Lead) Team IAS Team MPAL Robert Slater (WT) Jay Heldreth (WT) Shelby Hallman (LGA) Douglas Heintz (LGA) Fatemah Hermes (GA) Rebecca Arriola (GA) Lani Manion (GA) Kirsten Dougan (Owner) Lynne Rudasill (Owner) Dan Andree (Unit GA) Steve Witt (Owner)

Content considerations We must limit our scope in this step of conversion, even if it seems sub-optimal Convert as requested unless there is a technical impediment or you find an egregious error Use Web Team member as liaison back to unit Don’t worry about lib-guides/web site scope creep, that will be addressed in a later phase Ask questions when in doubt!

More on implementation Slugs (William) Contacts (William/Robert) New short-code demos Create a functional menu for our Map Library practice site

Next Steps  (subject to change; don't worry—we'll let you know of changes ASAP) Each Functional Team Web Team Leader will be in contact with GAs within the week to discuss division of labor for initial steps.  Some GAs might have very light assignments at first. If you aren't yet working in Production, continue to practice on Stage Week of November 31: Meet with co-GA and/or Web Team Leader at least once. (virtual is okay). UI/Basic site drafts complete. Week of December 5: Unit conferences. Make changes to drafts as needed. Divvy-up conversion tasks. Week of December 12: All-team debriefing workshop. Convert! Convert! Convert!