Microsoft Word 2010 Lesson 4—Part I

Lesson 4 Learning Objectives At the completion of this lesson, students should understand how to: Switch between different views in a document Adjust page margins settings Set paragraph alignment, indentation, and spacing Change tab settings Add page numbers to a document Create headers and footers Change page orientation Part 1 Topics:

Document Views Tab Print Layout Full Reading Screen Web Layout Outline Draft Default View

Print Layout View vs. Print Preview Print layout view shows the document as it would be printed as well as allow editing changes to be made to the document. Print Preview Can only view how document will look printed. Can’t edit document.

Great online resource. Not only can you read the definitions, you can hear the pronunciation. Margins Defined

Adjust top and bottom margins by dragging on the vertical ruler. Adjust margins by clicking on Page Layout and clicking on Margins Adjust left and right margins by dragging on the horizontal ruler. Page Margins Appears as a double-headed arrow when positioned over margin on Ruler.

Page Margins Continued Word 2010 Defaults at one inch (1”) for Top, Bottom Left, & Right Margins

Click either the Margins drop-down menu or the Page Layout Launcher to see the Page Setup dialog box. Note: Can change margins for whole document or section. Custom Page Margins

Rulers Displayed in Print Layout View Horizontal ruler. Vertical ruler. Mouse pointers appear as double-headed arrows when positioned over margin on ruler.

Adjust top and bottom margins by dragging on the vertical ruler. Adjust margins by clicking on Page Layout and clicking on Margins Adjust left and right margins by dragging on the horizontal ruler. To change margins move the double-headed arrow on Vertical & Horizontal Rulers Page Margins

Items on Horizontal Ruler Explained Read ScreenTip before dragging anything on the Ruler. To change the margin, drag the double-headed arrow First Line Indent Hanging Indent Indicates a left tab Indicates indents Left indent Right indent Items on Horizontal Ruler Explained

Items on Horizontal Ruler Explained Hold Alt key while dragging the margins on the ruler to display margin measurements in a ScreenTip. Items on Horizontal Ruler Explained

Custom Page Margins Notice: All margins have a different setting. Did you know that typically a 1.5” left margin is used when the document will be bound on the left side? The extra .5” allows for binding (or hole punches). Custom Page Margins

Aligning Text in a Document Horizontal Alignment Aligning Text in a Document Launch Paragraph dialog box Left Ctrl+ L Right Ctrl + R Center Ctrl + E Justify Ctrl + J Note: Lesson plans had error regarding grow and shrink font (left out SHIFT). Word Lesson 3 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Aligning Text in a Document Vertical Alignment The only place to change vertical alignment is in the Layout tab in the Page Setup dialog box. Note: Lesson plans had error regarding grow and shrink font (left out SHIFT). Word Lesson 3 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Discuss What vertical alignment option should be selected to align text at the bottom of the document? Bottom

Indentation Defined Home Tab Paragraph Group Decrease List Level Source: http://www.learnersdictionary.com/search/indentation Indentation Defined Indentations Home Tab Paragraph Group Decrease List Level Increase List Level

Text Indentation Hanging Indent Change Indents Either way Left indent near left margin Hanging Indent Right First Line Change Indents Either way Text Indentation

Senior projects and English papers should use MLA writing style. MLA versus APA Source: http://ezinearticles.com/?MLA-Writing-Style-vs-APA-Writing-Style&id=921055

Source: http://owl.english.purdue.edu/owl/resource/747/01/ MLA Style with Indents

Source: http://owl.english.purdue.edu/owl/resource/747/01/ MLA Style and Indents

Line spacing (leading in desktop publishing terms) http://www.papress.com/thinkingwithtype/text/line_spacing.htm Source Line spacing (leading in desktop publishing terms) Similar to No Spacing Styles in Word 2010 Similar to Normal Styles in Word 2010

Spacing: Line & Paragraph Source: http://compusavvy.wordpress.com/2010/08/01/understanding-line-and-paragraph-spacing-in-word/ Spacing: Line & Paragraph

Change default spacing in Change Styles Command from Home tab Paragraph Spacing