What’s New on OvidSP 2.0 William Chow 周达 Sept. 2008 Think Fast. Search Faster. What’s New on OvidSP 2.0 Say: Welcome to this short presentation on the new features included in OvidSP 2.0. This session assumes prior experience with searching OvidSP, for an introduction to searching Ovid please attend an Introducing OvidSP class. William Chow 周达 Sept. 2008

Agenda Database Selection Page Main Search Page Basic Search Personal Account Changing point size Search History Limits Basic Search Question Mark Search Aid Multi-Field Search Results Manager Results with PDF Format Link Available from Results Display Annotation My Projects Elements of Projects Creating, Deleting, Renaming Projects Saving Search Histories, Bibliographic and Ovid Full Text Results Upload External Resources Say: here are some of the changes included in this new version of OvidSP. Some represent changes in the display options within the software and some add new features, including new searching and output choices.

Database Selection Page What’s New: There is an option to go directly to either “Browse Books” or “Browse Journals”. This will be separate from the ability to select Journals@Ovid Full Text or Books@Ovid for searching.

Browse Books/Journals Say: this is access to Journals@Ovid not Your Journals@Ovid

Main Search Page Say: Review new look and features of the Main Search Page. We will look at the new features as we proceed with the session. Not all options may be available at your site depending on local administrator settings. Changes include: Moveable Search History Multi Field Search My Projects Redesigned Search Tips Customizable Limits Relocated Results Manager Personal Accounts Adjustable Font – from Browser software

Create Personal Account NOTE: Will there be questions as to why we are requiring this information? What will be the answer to that question? “These pieces of information will be used to identify individual users during the next phase of OvidSP 2.0 which will include tools allowing people to collaborate on projects and share information”. Say: Additional information is required to create a Personal Account (or when logging into a PA for the first time under OvidSP 2.0). Complete the information required and then submit.

Prompt for Existing Accounts Note that New Password should be the same as the old password. Say: For existing Personal Accounts, additional information is required to continue. Complete the form, using your original PA user name and password and continue.

Adjustable Font Size What’s New: Increasing the font size will not negatively affect the interface. Use the Browser View to increase or decrease font size.

Reposition Search History - What’s New overall in Search History: The Search History window may be repositioned above or below the Search bar, search statements can be reordered in ascending or descending order as desired (see upcoming slide), the type of search performed either Basic or Advanced or SilverPlatter (when available) will be posted in the Search Type column (see upcoming slide) and “Add to My Projects” button has been added (please see slides regarding “My Projects”). - What’s New: To reposition the Search History Window, with your mouse click on the horizontally stripped button on the upper right next to the View Saved button of the Search History window. “Drag and Drop” the Search History window to its new position above or below the main Search bar pane. - Note: You can expand or contract your Search History. If you cannot view your search statements, click on “Search History” to Expand and if the Search History window is opened and you would like to close it, click on “Search History” to close. - Note: Displayed on the upper right of the Search History window when searching multiple databases, the Remove Duplicates button eliminates duplicates records

Reorder Search History Search History continued: - What’s New: To reorder search statements in ascending or decending order, with your mouse click on the up or down arrow located at the top of the second column of the Search History display.

Search Type posted in Search History Search History continued: What’s New – Search Type: For each search statement, the type of search performed either Basic or Advanced or SilverPlatter (when available) will be posted in the Search Type column in the Search History window. If a search was performed from the Basic Search mode, then the Search Type will be posted as Basic. If the search was performed in any other mode except for the SilverPlatter mode, then the Search Type posted will be Advanced. If the search was performed in the SilverPlatter mode (when available) then the Search Type posted will be SilverPlatter.

Customizing Limits Default Popular Limits Additional Limits added to Popular Limits Limits: - Limits restrict searches to allow for more specific results. - Limits are specific to the current database or databases searched. - If not already expanded, click on the Limits link, located on the left underneath the main search box to expand the Limits pane. - What’s New: Specific Limits can be added to the ‘Popular” limit view that are used often when searching. You can customize which limits are available in the popular limit view by selecting the Edit Limits button which will display a list of all limits available for the current database or databases searched. Select the box to the left of the desired limit(s) then select the Customized Limit button. - Limits are specific to the database(s) currently searched; therefore, not all types of limits are available for every database. Examples of types of Limits that restrict searches to allow for more specific results are: types of documents, languages, publications years, full-text links, broad subject areas or parts of the population. Note: Limits such as “Ovid Full Text Available” and “EBM Reviews” will only appear if your site subscribes to Journals@Ovid Full Text database and/or the Evidence Based Medicine databases respectively. - General or “Popular” database limits specific to the database(s) that are currently searched are immediately available when the Limits pane is expanded on the main search page. - One or more “Popular” limit can be applied when a search statement is executed or can be applied to an existing search statement. - All the limits for the current database(s) are available by selecting the Additional Limits button. One or more limits can be applied to any search statement. -The Additional Limit button brings up Limits that are Database Specific. This screen presents all of the limits available for the current database(s) which includes the “popular” limits that were included on the main screen. Multi-type limits, limits from a similar category, allow you to specify exactly what limits from that group you want. Example of limits that can be found by category are: languages, age groups, publication types, animal types or journal subsets. Follow the directions on the middle of the screen to select more than one limit from a group of similar limits. Once all limit selections have been made from Additional Limits, use your mouse and click on “Limit Search”. Edit Limits button

Customizing Limits continued - Select the limit or limits to add to the “Popular” limit view by clicking the box to the left of the desired limit(s). Select the Customized Limit button. - Note: To add one or more limit from a category of limits, select the check box to the left of the name of the category of limits, ex. Age Groups, located a the top of each category. Then select by highlighting one or more desired limit from the category. Please refer to directions to for selecting multiple limits from a category located on the screen above the limits in multiple categories.

Basic Search What’s New: Basic Search has added the prompt to Enter your topic or question in ordinary English. The question mark icon next to the statement will open the Basic Search Hint that includes useful information on how to conduct a Basic Search.

Basic Search – Search Aid Search aid consists of two or three parts: Your search – Here you can see the key terms detected in your question and used by the software to generate the related terms used for the search. Narrow search – You can narrow down your search results by ‘subject’, ‘author’ and ‘journal’. Selecting any of these, will display the ‘subjects’, ‘authors’ or ‘journals’ that appear with more frequency amongst your search results and you will be able to restrict your results to any of those. Broaden search (available if you did NOT check “Include Related Terms” from the Basic Search main search page) – Broaden search will re-execute your current search statement and add related terms (synonyms, plurals, etc.) to the main concepts of your search.

Tree or Thesaurus Link from Search Aid What’s New: When one or more of the terms that appear on the search aid is in the controlled vocabulary of the database that is being searched the word “tree” or “thesaurus” will appear below.

Tree for Sleep Disorders Tree continued: Clicking on ‘tree’ (or thesaurus) will display the term within the controlled vocabulary of the database and from that page, we can search on a term, explode it (when available), focus it (when available) or look at its scope note (when available). Options are database specific.

Hide Search Aid What’s New: Clicking the tab to the immediate right of the Search Aid pane will hide the Search Aid column which will provide extra space to view your search results.

Annotation Annotations (when available): - If enabled, selecting the yellow Annotation icon to the left of the record in the Results Display allows the addition of notes to an individual record. Note: The icon changes when the notes are saved. - Note: If Personal Accounts are enabled, you may have to log into your Personal Account to view Annotations. - What’s New: More than one Annotation can be assigned to an individual record and an Annotation can be assigned to at a “Project” level (see My Project slides) as well as at the individual result level. The screen shot for this slides displays more than one Annotation assigned to the same bibliographic record. - Annotations attached to bibliographic results can be output with the results by using Results Manager. Annotations remain attached and stored with the individual reference and may be sorted if required.

Results Manager What’s New: The Results Manager is located above and below the Results Display and can be contracted or expanded.  In OvidSP’s previous version, the Results Manager was located to the left of the Results Display. Results manager will allow you to output your results. You can view them, print them, save them or export them to a bibliographic/reference management software such as EndNote, ProCite, Reference Manager, RefWorks, etc. Results is the section where you select the results you want to output, you can choose between selected results (the ones you have previously ticked), all on this page, or all on this set. You can also type a range. Fields allows you to choose the fields you want to output. There are some fields that have been pre-selected as a default, such as citation, citation and abstract, etc, but if you want, you can also personalize the selection of fields by choosing ‘select fields’. In the ‘results format’ section you will be able to select the format in which you want to output your results, for most of the actions, you can choose the ‘Ovid’ one, however if you are exporting to a reference management software, ‘direct export’ will allow you to do that automatically, the reference management software will be selected when you click on ‘save’ and opened and you will be able to save your references inside.

Results with PDF Format Link Available from Results Display What’s New: Some results are available in PDF format. When a results is available in this format, you will see a link to the PDF on the results page. Clicking it, will allow you to view the record in PDF.

Multi-Field Search What’s New - Multi Field Search mode: - Multiple Field Search allows you to search multiple concepts in specific or all fields and easily combine your concepts together using your choice of “And” (all terms appear in results) or “Or” (at least one of terms appear in the results) Boolean operators. - Simply, enter a word or phrase and from the pull down menu select a field to search. You can search a single concept in a specific or all fields or you can enter a second or more concepts to be searched in specific or alll fields in the search boxes provided. - If you need additional search boxes, select the “Add New Row” button. Combine your search concepts together by selecting the “And”, all terms will be in each record, or the “Or”, at least one or more of the terms will be in each record. -Limits can be selected as desired. Once all your concepts are entered, fields to be searched are selected, Boolean operators selected and any limits selected as desired, then select the Search button and then your search will be executed and posted to the Search History display. - Note: The “NOT” Boolean operator can be used by entering it directly into the search box in Advanced Ovid Search or SilverPlatter Search modes.

My Projects My Projects: Is an area which can contain saved search histories, full text articles, bibliographic records, documents and images. It allows items (search results, full text, graphics, etc.) to be grouped and categorized within a Project. A Project can be created to organize topics of interest. Individual Projects as well as items within a project can be annotated. My Projects can be accessed from the My Projects, Saved Searches/Alerts or Personal Account (when available) buttons all located at the top of any of OvidSP’s Main Search pages. My Projects can also be accessed from the Add to My Projects button located on the Search History, Results Manager and from an Ovid Full Text article (when available – must subscribe to the Journals@Ovid Full Text database). What’s New - My Projects: - My Projects is an area which can contain saved search histories, full text articles, bibliographic records, documents and images. It allows items (search results, text, graphics, etc.) to be grouped and categorized within a Project. A Project can be created to organize topics of interest. Individual Projects as well as items within a project can be annotated. - My Projects can be accessed from the My Projects, Saved Searches/Alerts or Personal Account (when available) buttons all located at the top of any of OvidSP’s Main Search pages. My Projects can also be accessed from the Add to My Projects button located on the Search History, Results Manager and from an Ovid Full Text article (when available – must subscribe to the Journals@Ovid Full Text database).

Creating Project What’s New – My Projects continued: My Projects display - Toward the top of the My Projects page there are links to Saved Searches/Alerts and My Profile (when available, if you are logged in using a Personal Account). - The left hand pane has two areas the Projects area and Project Tools. - The Project area has default catefories to organize Projects: All Resources, Unassigned and Favorites. - The Project Tools area allows you to manage your projects. You can Create, Delete or Rename a project Projects Tools: - From the Projects Tools area in the left hand pane has three catagories: Create Project, Delete Project and Rename Project. - To create a new Project, select Create Project and a Create Project pane will be displayed. - In the Project name box create a name for your project. - If enabled, you will also have an Annotation box where you can enter a note regarding your project in general. Note: If annotations are enabled you can also annotate individual items that are included within the project.

Delete or Rename Projects What’s New – My Projects continued: Projects Tools continued: - To delete a project and all the individual items within that project select Delete Project and from the list of projects displayed select the project to delete. A warning will be displayed and once you are sure that is the project you want to delete, select the Delete button. - Note: If you have the same item in multiple projects and you elect to delete a project only the item associated with the project being deleted will be removed. The item will remain in the other non-deleted Projects that it is associated with. - To rename a new Project, select Rename Project and the Rename pane will be displayed. - In the Rename Project name box rename your project.

Saving Full Text from Journals@Ovid* to My Projects What’s New – My Projects continued: - When viewing a full text record in SGML/HTML format from the Journals@Ovid Full Text database on the right hand side toward the top of the article is the “Add to My Projects” button. Select the “Add to My Projects” button and the “Add to My Projects” window will open. The full text article can be added to an existing project (Note: ‘Unassigned” is an existing project.) or a new project can be created. If enabled, an Annotation can be added. - Note: Full Text PDF articles must be downloaded first, then they can be uploaded to “My Projects”. Please see the slided titled: “Uploading External Resources to My Projects”. *Customer must subscribe to Journals@Ovid Full Text to have access to the “Add to My Projects” button

Project Name and Resources within a Project are Displayed in My Projects What’s New – My Projects continued: - Once a Project has been created, click on the name of the Project to view the resources contained within that project. In the example in this slide, to retrieve the full text article, simply select the Retrieve link. - Note: In the example in this slide, the Annotations feature is enabled. An Annotation has been assigned to the Project in general. You can elect to add one or more annotation to the resource as well as additional annotations to the Project in general. - From the Projects pane on the left hand side you can view “All Resources” at once regardless of what project they are assigned to or view “Unassigned” resouces (resources that have not been assigned a Project) or your “Favorites” or resources that have been assigned to individual projects. - From Project Tools you can Create, Delete or Rename a project.

Save “Search History” to My Projects What’s New – My Projects continued: - To save your Search History to My Projects simply select the “Add to My Projects” button located underneath your search strategy/history in the Search History window. - Once you select the “Add to My Projects” button the “Add to My Projects” window will be displayed. You must decide to “Add to Existing Project”, (Note: “Unassigned” is an existing project) or to “Add to New Project”. A “Search Name” is required. It is optional to add a Comment and if enabled an Annotation.

Save Search Results from Results Manager to My Projects What’s New – My Projects continued: - To save your search Results, bibliographic records, from the Results Manager to My Projects once you have made your selections in each of the Results Manager’s columns, simply select the “Add to My Projects” button located in the Action column of the Results Manager window. - Once you select the “Add to My Projects” button the “Add to My Projects” window will be displayed. You must decide to “Add to Existing Project”, (Note: “Unassigned” is an existing project) or to “Add to New Project”. It is optional to add and Annotation if enabled.

Upload External Resources to My Projects What’s New – My Projects continued: - To Upload External Resources, (i.e. documents, images, external full text, etc.) to My Projects. Select the My Projects button from any main search page or from any other entry point to My Projects. - Once within My Projects, select the Existing Project (Unassigned is an existing project) or Create a new project assign to the uploaded external resource. - Select the Upload button. - From the Upload box, browse/locate you existing external resource. - In the Resource Title box create a name for your external resource. - If enabled, you can elect to create an Annotation. - Your external resource will be uploaded to “My Projects”.

What’s New on OvidSP Summary Browse Books and Browse Journals links available on the Select a Database page Browser support for adjusting font size Search History above or below the main search box; plus, sort searches in ascending or descending order, and identify each search by search type Choose the limits you want to appear as common limits on the main search page Hint for Basic Search Collapsible Search Aid box Create, edit, and add multiple annotations to a citation Collapsible Results Manager-above and below the search results Multi-Field Search – New Tab Users logged into their personal accounts will see their name and institutions My Project Say: for more information or to configure and of the new options within OvidSP 2.0, contact our support department

OvidSP Resource Center Important Links OvidSP Online http://ovidsp.ovid.com OvidSP Resource Center http://resourcecenter.ovidsp.com Ovid Website http://www.ovid.com Say: for more information or to configure and of the new options within OvidSP 2.0, contact our support department

Thank You! Say: Thank you for your kind atention