Information session SCIENTIFIC NEGOTIATIONS Call FP7-ENV-2013-two-stage "Environment (including climate change)" Brussels 22/05/2013 José M. Jiménez Mingo

NEGOTIATION PROCESS Scientific and technical negotiation Administrative and financial aspects Communication and dissemination aspects Participants Portal (IT support) 2

Sending of a negotiation letter (not a commitment to fund) with: The Evaluation Summary Report The Negotiation Mandate An Ethical Review Report (where applicable) BEGIN OF NEGOTIATION 8-05-2013 Today

Technical clarification and changes to the project to be addressed during negotiations Maximum Community Contribution Duration for the project Deadline for receipt of the first drafts of DoW and GPFs Deadline for completion of negotiation Contact details of the responsible Project Officer Pictures taken from: Check List www.freedigitalphotos.net NEGOTIATION MANDATE

EVALUATION SUMMARY REPORT Comments of the evaluation panel on: Scientific/technological excellence Implementation Impact and dissemination + RECOMMENDATIONS. 5

DRAFTING THE DESCRIPTION OF WORK - The DoW Address the comments made in the Evaluation Summary Report and the Negotiation Mandate (a separate explanation of how this has been done is requested) Based on the layout of the Proposal Follows a specified template DRAFTING THE DESCRIPTION OF WORK - The DoW 6

THE COMPOSITION AND LOGIC STRUCTURE OF A RESEARCH PROJECT Management THE COMPOSITION AND LOGIC STRUCTURE OF A RESEARCH PROJECT Work plan: Work packages - Tasks (related to objectives) - Timing and milestones Overall objective - Concept - Objectives - Methodology Project deliverables Communication and dissemination Impacts Innovation 7

IMPACT KEY Questions Deliverables PROJECT OBJECTIVES Tasks Reporting Contractual Obligations Tasks WorkPackages Deliverables Deliverables should clearly answer the key questions of the project an clearly show how the project objectives and expected impact are met.. Progress achieved toward the project objectives has to be reported during the life of the project (not only at the end). N.B. Periodic and Final reports are not considered as ‘deliverables’.

STRUCTURE OF THE DESCRIPTION OF WORK Annex I to the Grant Agreement Part A of the DoW - Structured Data Cover Page Table of contents A1 The project summary A2 The list of beneficiaries A3 The budget breakdown 8 Workplan Tables (lists of WPs, deliverables, milestones etc…) Part B of the DoW - “Narrative” text based on Part B of the proposal, uploaded as a PDF file Automatically filled via GPFs To be filled in on-line

DoW – Part B Concept, objectives, state of the art Based on Part B of the Proposal B 1.1 Concept and project objectives Objectives should be: S – Specific M – Measurable A – Attainable R – Realistic T - Timely B 1.2 Progress beyond the state of the art To be shortened, but “baseline” and performance/research indicators to be added B 1.3 Methodology and associated work plan Overall strategy and general description Timing of work packages and their components Description of WP, deliverables  Part A of the DoW DoW – Part B Concept, objectives, state of the art

DELIVERABLES Deliverables should be: Limited in number Specific Each significant project element should conclude with a deliverable, which is the concrete output and evidence of the work. DELIVERABLES Deliverables should be: Limited in number Specific Clear and Verifiable Quality Controlled PU status if possible - Think carefully about allocated person/months WORK PACKAGE TASK COMPONENT DELIVERABLE PROJECT

COMPULSORY DELIVERABLE In addition to the Contractual reporting requirements A Project Website (in the .EU domain recommended) which must be kept updated Guidelines available at: http://circa.europa.eu/Public/irc/rtd/infosesscoogr/library COMPULSORY DELIVERABLE

DoW – Part B Implementation BASED ON PART B OF THE PROPOSAL B.2.1 Management structure and procedures B.2.2 Beneficiaries B.2.3 Consortium as a whole Important: Sub-contracting, Third parties etc. to be well explained B.2.4 Resources to be committed Explanations in addition to “project efforts and costs” table of Part A 13

DoW – Part B Impact SECTION 3 IMPACT B.3.1 Strategic impact Based on Part B of the Proposal B.3.1 Strategic impact B.3.2 Dissemination and communication SECTION 3 IMPACT Pictures taken from: Chat Community www.freedigitalphotos.net 14

EXPECTED IMPACTS Advancing Science Patents Policy Impacts/contribution to standards Contribution to Europe 2020 … Stakeholder Involvement European Dimension International Dimension REMEMBER : Document and REPORT. EXPECTED IMPACTS 15

DISSEMINATION Separate Work Package recommended Optimal dissemination/use/exploitation of the project results should be ensured A coherent communication strategy should be set-up (possibly as a deliverable) Clearly described objectives, target groups and means Detailed List of Planned Dissemination Activities An interim version of the dissemination and use plan (e.g. at mid-term) should be foreseen. DISSEMINATION

FACT SHEETS Required for all projects and updated regularly. Clear, understandable, up-to date information on Project and results targeted to a wide audience and giving clear indications on policy/societal relevance.

DoW – Part B Ethics and Gender B.4 Ethical issues B.5 Gender aspects 18

COMPLETION OF NEGOTIATIONS When agreement is reached on The DoW The GPFs The Start Date The Duration Any Special Clauses COMPLETION OF NEGOTIATIONS Pictures taken from: Hand in Hand Together www.freedigitalphotos.net

Here we are: 22/05/2013 24/05/2013: Deadline for all participants to register through the Unique Registration Facility and, when required, submit supporting documents for their validation and the verification of their financial viability; 29/05/2013: Deadline for the first version of the Description of Work (Annex I to the Grant Agreement) and the GPFs; 25/07/2013: End of negotiations (final agreement on the Description of Work, GPFs and any specific clauses to be included in the grant agreement). Next: Finalise grant agreement approved and send to the coordinators. (End of August).

Thank you for your attention! Enjoy your project ! Updated 3/10/2006 – changed URLs and replaced email address with enquiries service Updated CORDIS URL on 7/11/2006 Thank you for your attention!