Preparing for Residency Application Amy KS Bockis Coordinator, Student Programs Office of Student Affairs

Documents You Will Need for Residency Application MSPE Transcript USMLE Transcripts Letters of Recommendation Personal Statement Curriculum Vitae Application Application for ERAS, SF Match, Urology MSPE- Medical School Performance Evaluation

Medical Student Performance Evaluation (MSPE) You will receive an email late-June regarding scheduling your appointment Appointments are scheduled from July – October. No appointments after Oct. 1st *summary of academic performance *focuses on 3rd year clerkships *All letters will be formatted the same per AAMC guidelines

What you need to bring to your MSPE meeting C.V. (two copies)- one copy goes into your file in the Student Affairs Office Personal Statement (two copies)- one copy to be placed in your file in the Student Affairs Office Title of MSR project and preceptor List the formal name of your preceptor Name of Faculty Advisor Copy of CV and personal statement should be in your file one week before your MSPE meeting Preceptor- list the formal name of your preceptor All third year core clerkship grades and narratives All A.I. and elective grades that the Student Affairs Office receives by October 1st Personal background, undergraduate, graduate education, community service, extracurricular activities, etc. Research

Reviewing the MSPE You will receive an email (from Lindy Plevelich) when your letter is ready for you to review You may review your letter once The last day to review your letter is October 1st Changes may not be made to clerkship and/or elective summary comments *Lindy Plevelich will email you when your letter is ready for you to review *Read your clerkship and elective narratives NOW – must take up any changes w/clerkship director.

What happens with the MSPE? The MSPE is transmitted via ERAS on November 1st I’m in the military, can my MSPE be mailed early? I’m early match, can my MSPE be mailed early? All MSPEs will be sent out or uploaded on or after November 1st No and no, there is an understanding, both with the military and with the San Francisco Match that they will not receive MSPEs until November 1st.

Transcripts Review your transcript now at https://elion.oas.psu.edu/ Contact Lindy Plevelich (lplevelich@hmc.psu.edu) or Diane Gill (dgill@hmc.psu.edu) with questions regarding your transcript (531-4105) Your transcript will be scanned twice (early September and early November) Sometimes grades might not show up on the transcript, our office can copy the evaluation and you can hand carry it to your interviews.

Electronic Residency Application Service (ERAS) MyERAS opens to applicants July 1, 2009 You will receive a “token” or password and your AAMC ID via email from the Office of Student Affairs late June. *Keep your AAMC ID in a safe place you will need it again. If you have not received the token or AAMC ID, please contact me.

ERAS Letters of Recommendation (LoR) You are permitted to assign FOUR LoR per program All LoR should be mailed to the Office of Student Affairs, Attn: Amy KS Bockis LoR should be addressed “Dear Program Director” (see instructions on LoR cover sheet) Your name and AAMC ID should be included in the letter A statement whether or not you have waived your right to read the letter Explaining assigning LoR – 4 per program (max) usually – some only want 3. Waive your right – (if you don’t trust what someone is going to say about you – you probably don’t want them to write a letter)

ERAS LoR - Guide The Office of Student Affairs will email you when we receive a LoR If you have not received an email . . . We have not received any letters We cannot recommend which letters you should use You will have to assign your letters to each program that you are applying to You can assign and deassign letters of recommendation and personal statements. However, once you click save, that information is transmitted to my system and once I verify it and click submit, programs will have access to that information. The only time I will mention anything about the letters, other than telling you I have it, is when I feel the letter would not serve your best interest.

Processing your ERAS application materials Your application can be sent progressively Do not wait until you have all your materials together to submit Program Directors can start reviewing applications September 1st Don’t procrastinate! Don’t wait until all of your letters are in to send your application. Definitely try to complete your ERAS application by September 1st. Verify that all of the information on your application is correct, because once you submit your application, changes to information can not be made. Once you have completed the 12 pages of your application, you will need to submit it to the ERAS PostOffice for processing. You cannot apply to programs until your application is certified and submitted. Once you have submitted your application, you will not be able to make any changes to it or update any information on your CAF. You may only submit your application once! There are no exceptions. For example, submitting your ERAS application is like placing a written application in the mailbox; you cannot get it back, so be sure your application is complete and correct before submitting. Review your application carefully before certification. The checklist function will alert you when it finds obvious errors, like a missing USMLE ID or application pages that were not completed. The checklist will not notify you if you have misspelled or omitted a word in your application.

What is the deadline for ERAS? Individual programs set deadlines Contact the programs directly for more info. about their requirements, facilities, and deadlines The Office of Student Affairs does not set a deadline. We process your documents as we receive them

How much does ERAS cost? Up to 10 programs - $60.00 11-20 programs - $8.00 each 21-30 programs - $15.00 each 31 or more - $25.00 each Fees. USMLE Transcript Fees The National Board of Medical Examiners (NBME) charges a flat $50 fee to US and Canadian applicants who request transmission of USMLE transcripts to programs, regardless of the number of transcripts requested. Applicants who request USMLE transcripts via ERAS also pay a $50 fee to the NBME for an unlimited number of electronic transcripts. The NBME or NBOME fee, as applicable, is included on your invoice and collected by ERAS.

What will the Office of Student Affairs do for you? Collect letters of recommendation Email you when we receive a LoR Process your medical school transcript (you do not need to order an official transcript for ERAS) Scan your LoR, MSPE and transcript Get PROFESSIONAL PHOTOS taken – you will need them for licensure after you match in addition to ERAS, early match, etc.

Location: CG620, ground floor ERAS Photo Not mandatory, but required by MOST programs Photos will be taken on the following dates: Friday, April 10th, 1-4 PM Friday, May 8th, 1-4 PM Friday, June 5th, 1-4 PM FREE! Location: CG620, ground floor If you do not have your photo taken on one of those dates, there will be a fee (approx. 15.00) and you’ll need to schedule yourself x8110 creative visual resources

Specialties for 2009/2010 Anesthesiology Child Neurology (Neurology) Dermatology Emergency Medicine Emergency Medicine/Family Medicine Family Medicine Internal Medicine Internal Medicine/Dermatology Internal Medicine/Emergency Medicine Internal Medicine/Family Practice Internal Medicine/Pediatrics Internal Medicine/Physical Medicine & Rehabilitation Internal Medicine/Psychiatry Neurology Neurological Surgery Nuclear Medicine Obstetrics and Gynecology Orthopaedic Surgery Otolaryngology Pathology-Anatomic & Clinical Pediatrics Pediatrics Dermatology Pediatrics/Emergency Medicine Pediatrics/Physical Medicine & Rehabilitation Pediatrics/Psychiatry/Child & Adolescent Psychiatry Physical Medicine & Rehabilitation Plastic Surgery Psychiatry Psychiatry/Family Practice Psychiatry/Neurology Radiation Oncology Radiology-Diagnostic Surgery-General Transitional Year Urology Vascular Surgery (Integrated) Newest specialty is Vascular Surgery

National Residency Matching Program (NRMP) Applicant Registration August – December http://www.nrmp.org/ Click on Register/Login Click on Applicant Registration RegistrationFee: $40.00 After November 30th: $50.00 late fee Everyone should register. Military can wait until they get results in December but will pay a $50.00 late fee in addition to the $40.00 fee (some branches might reimburse the fee for the NRMP)…best to sign up early so you don’t have to pay the late fee

National Residency Matching Program (NRMP) You may start entering your Rank Order List January – mid-February Go to http://www.nrmp.org to enter your Rank Order List You will need your AAMC ID and password (the one you created when you registered)

NRMP Ranking Fees Primary Rank List: 1-20 programs ranked – NO CHARGE! Each additional program over 20 - $30.00/program ranked Supplemental Rank List: 1-20 programs ranked NO CHARGE! Each additional program over 20 - $30.00/program ranked Supplemental – examples: Ansth, x-ray – If PGY-1 is not integrated - Some include PGY1, some do not. Supplemental- Neurological Surgery (early match), Orthopedic Surgery, Otolaryngology, Urology (Urology Match), Anesthesiology, Dermatology, Neurology, Nuclear Medicine, Ophthalmology (early match), Physical Medicine, Psychiatry, Radiology-Diagnostic, and Radiation-Oncology If you rank a PGY-2 or advanced position, MAKE SURE you have a supplemental rank order list for PGY-1 or preliminary positions

Ranking Advice Take advantage of the 20 FREE! The #1 reason students do not match is because they did not rank enough programs Do not trust anyone that tells you they are going to rank you #1 Keep track of programs as you interview – Rank as you go. Case in Point- in 2007, 94.7% of residency applicants matched to a residency position. On average, the applicants that matched ranked at least 9 programs (8.9) to be exact. The 5.3% of applicants that did not match, they ranked only 6 programs on average (5.62) to be exact.

NRMP Match Day - March 18, 2010!

Planning on matching as a couple? You will be able to notify programs via ERAS if you are participating in the NRMP or another match as part of a couple You may also include couples match information in your personal statement, or provide it at an interview The NRMP allows couples to form pairs of choices on their primary rank order lists, which then are considered in rank order in the Match. The couple will match to the most preferred pair of programs on the rank order lists where each partner has been offered a position. If both partners match to advanced programs, their supplemental rank order lists are not treated as a unit in the Match. The coupling function is done only for the primary rank order lists of the two partners. Any supplemental list will be considered individually and not paired with the partner's corresponding supplemental list.

Planning on matching through the Military? You should be contacted by the military in April/May – if not, contact them Army and Navy participate in ERAS – Air Force does not Applications are due in October Rank Lists are due in November Match results are announced in December Look at the match list and contact 4th year students now for detailed information. Can start completing application early to mid July Rank both military programs and civilian programs (GME-1 application)- complete by November Joint Service Graduate Medical Education Selection Board (JSGMESB)- meets the week after Thanksgiving Navy Mario T. Paul, LT. USN mtpaul@consultant.com 814-867-1804 cell 814-312-7120   Air Force Scott E. Myers, Tech Sergeant, USAF scotte.myers@rs.af.mil 814-237-8817 Army Christopher Moore, Sergeant 1st Class Christopher.Moore4@usarec.army.mil 570-823-9914 cell 1-877-442-3205

Planning on matching through the Military? You are required to take USMLE Step II by the end of August It is imperative to submit a detailed C.V. including all research projects and extracurricular activities You must still go through the military match even if you plan to apply for a civilian deferment CV – point system – list all research individually. Civilian deferment – gets ranked on your list. The military wants you to take Step II, clinical knowledge, so the results will be in before the Intern Scoring Board meets in mid-November. Beware that the deadline to take Step II anytime before January of the following year is September 1, so sign up early. For Navy students with solid Step I scores, the scoring board doesn't get too upset if you don't take Step II early, but it sure can't help their opinion of you as a candidate to have an incomplete application. For Army and Air Force students, Step II is a mandatory part of the application, so don't miss the deadlines! Plan for this expense ahead of time and get reimbursed. Rank both military programs and civilian programs (GME-1 application)- complete by November

Early Match – San Francisco (SF) Match Participating specialties - Child Neurology / Neurodevelopmental Disabilities - Neurotology (Subspecialty of ENT) - Ophthalmology - Plastic Surgery

SF Match – When do I apply? Spring/Summer– Register for the match, gather your materials and send to Central Application Service (CAS) It will take approx. 3 weeks for programs to receive your application once it is received by CAS CAS Fees: $100 nonrefundable registration fee for Child Neurology and Ophthalmology $50 nonrefundable registration fee for Neurotology and Plastic Surgery Bring into office to have it mailed- I need payment and application

SF Match – Rank List Most early match positions require a Preliminary year – so you must also apply through ERAS When asking for LoR, have two copies sent to Amy KS Bockis – one in a sealed envelope for CAS, and one that I can use for ERAS Check with the individual programs to see if they require a prelim. year.

Helpful Websites Student Affairs- http://www.hmc.psu.edu/md/residencyprep/index.html Careers in Medicine- http://www.aamc.org/students/cim Specialty Program Search and Information- http://www.ama-assn.org/vapp/freida/srch

Helpful Websites ERAS- http://www.aamc.org/audienceeras.htm NRMP- http://www.nrmp.org San Francisco Match (Early Match)- http://www.sfmatch.org Urology Match- http://www.auanet.org/residents

Helpful Websites Military Match (Navy)- https://nmmpte.med.navy.mil/gme/MCPP.htm Military Match (Army)- http://www.mods.army.mil/MedicalEducation/ Military Match (Air Force)- http://airforcemedicine.afms.mil/idc/groups/public/documents/webcontent/knowledgejunction.hcst?functionalarea=AF_PhysicianGME&doctype=subpage&docname=CTB_082983 Emergency Medicine LoR- http://www.cordem.org

Words of advice . . . Email Amy KS Bockis with any questions abockis@hmc.psu.edu or call 531-7051 Check your PSU email daily Do Not Procrastinate GOOD LUCK!