Analyze Spending Chain Procedures (Payment Process) U.S. ARMY SOLDIER SUPPORT INSTITUTE NONCOMMISSIONED OFFICER ACADEMY 1

Terminal Learning Objective Action: Analyze spending chain procedures for miscellaneous pay subject to Non-Prompt Payment Act. Conditions: FM Leaders in a classroom environment working individually and as a member of a small group, using doctrinal and administrative publications, self-study exercises, personal experiences, practical exercises, handouts, and discussion.   Standard: With at least 80% accuracy learners must demonstrate proficiency with: Identify payment program process flow Create a payment proposal Certify a payment proposal 2

Introduction The Payment Processing lesson will cover payment proposals and payment runs as they pertain to the Spending Chain Process.

Payment Program Process Flow Legend Goods Receipt Payment Interface Processing Monitor Monitors the interface from Wide Area Workflow (WAWF) Invoice Invoice Interface Processing Monitor Monitors the interface for invoices from Wide Area Workflow (WAWF) Create Payment Proposal Payment Processor F110 Enters payment parameters Schedules Payment Proposal Certify Payment Proposal Payment Certifier Review and Certify Payments Schedule Payment Run ADS GFEBS Operation Non-GFEBS Operation

Payment Program Process Flow (Cont.) Legend Goods Receipt Payment Interface Processing Monitor Monitors the interface from Wide Area Workflow (WAWF) Invoice Invoice Interface Processing Monitor Monitors the interface for invoices from Wide Area Workflow (WAWF) Create Payment Proposal Payment Processor F110 Enters payment parameters Schedules Payment Proposal Certify Payment Proposal Payment Certifier Review and Certify Payments Schedule Payment Run ADS GFEBS Operation Non-GFEBS Operation

Payment Program Process Flow (Cont.) Legend GFEBS Operation Goods Receipt Payment Interface Processing Monitor Monitors the interface from Wide Area Workflow (WAWF) Invoice Invoice Interface Processing Monitor Monitors the interface for invoices from Wide Area Workflow (WAWF) Create Payment Proposal Payment Processor F110 Enters payment parameters Schedules Payment Proposal Certify Payment Proposal Payment Certifier Review and Certify Payments Schedule Payment Run ADS Non-GFEBS Operation

LSA #1 Check on Learning Q1. What transaction code does the Payment Certifier use to perform the Payment Certification? Q2. T/F: The Payment Processor is responsible for collecting all necessary payment information and preparing all payments to be processed by the Payment Certifier.

LSA #1 Summary 8

Payment Proposal Run transaction F110 to select parameters Create separate payment files for EFT and check payments Payment Processor proposal certification options: Delete Proposal Display Proposal Display Proposal Log

Payment Proposal

Hands on Exercise Pay Proposal and Pay Run Exercise Scenario 1-2 Hand Out Scenario 1 F110 - Automatic Payment Transactions: Status

LSA #2 Check on Learning Q1. What does the Payment Proposal display? Q2. T/F: The Payment Processor creates separate Payment Run IDs for EFTs and checks?

LSA #2 Summary 13

Payment Proposal Certification Payment Certifier Validation Process: Verify Proposal Separate Payment Run IDs are created for EFTs and checks Accept Process unblocked Invoices Reject Block invoices for payment

Payment Run Payment Certifier Payment Run Process: Certify Payment Complete Payment Run Record Disbursements in Transit (DIT) Manually upload Ready-to-Pay file into DS Liquidate DIT upon receipt of payment confirmation from ADS or DDS on the Post-Pay file View Final Log

Payment Run (Cont.) Un-cashed Checks/EFT Rejections: Monitor payments between GFEBS, ADS, ITS, and DCAS EFT rejection notifications received Payment Certifier notifies Invoice Processor Invoice Processor clears the unmatched collections

Payment Run (Cont.)

Hands on Exercise Pay Proposal and Pay Run Exercise Scenario 1-2 Hand Out Scenario 2 F110 - Automatic Payment Transactions: Status

Payment Reports Payment Report Roles: Payment Processor Payment Certifier Payment Interface Processing Monitor Payment Report: Vendor Line Item Display (FBL1N): Displays the account of a particular vendor(s)

Payment Reports (Cont.) Export Report to Local File The Payment Processor, Payment Certifier and/or the Payment Interface Processing Monitor can export a report to a local file (spreadsheet or in HTML format) Once the report is displayed, go to Menu  List  Export  Local File, select the appropriate format and save the file.

LSA #3 Check on Learning Q1. After all payments are certified, which role is responsible for completing the Payment Run? Q2. T/F: Invoices not blocked are further processed during the Payment Proposal. Q3. Which role(s) have access to view payment reports within GFEBS? Q4. Which transaction code is used to display the Vendor Line Item report?

LSA #3 Summary 22

TLO Summary Action: Analyze spending chain procedures for miscellaneous pay subject to Non-Prompt Payment Act. Conditions: FM Leaders in a classroom environment working individually and as a member of a small group, using doctrinal and administrative publications, self-study exercises, personal experiences, practical exercises, handouts, and discussion.   Standard: With at least 80% accuracy learners must demonstrate proficiency with: Identify payment program process flow Create a payment proposal Certify a payment proposal 23