TimeKeeper Simple, Powerful, & Free Presented by: Jeanette Hales for the VLC Fayetteville Technical Community College

Outline Timekeeper: How to get it! Basic overview of implementation Set up Daily Maintenance Reports Questions

TimeKeeper: How to get it! The most current version of TimeKeeper is available through the VLC website. www.vlc.nccommunitycolleges.edu Go to VLC website Faculty Technology Showcase TimeKeeper

In the TimeKeeper file folder, click on timekeeping_v2.zip and then Also available through the VLC website is a user’s manual with basic instructions for TimeKeeper. To download the user’s manual: In the TimeKeeper file folder, click on timekeeping_v2.zip and then timekeeping_v2.docx. User Manual

Basic Steps to Implementation: Get the TimeKeeper software running on a server Get the data feeds from informer to import into the local database Set up the Kiosks

A good place to read more about TimeKeeper implementation is: https://basecamp.com/1902261/projects/ 1773594/messages/13114441 https://basecamp.com/1902261/projects/1773594/messages/13114441 Wake Tech ILC Time Track System Audit Results I can invite people to join the project

Personnel needed for Implementation: A college will need an IT person to: build the informer reports set up the server and install the database maintain the server/database on an ongoing basis in case there are issues

An administrator will also need to set up kiosks at the student login locations and maintain TimeKeeper on a daily basis.

Admin View Setting up TimeKeeper Go to www.timekeeper.faytechcc.edu to demonstrate Admin functions

Administrative Functions

Add a Location

Add a Center

Add a Terminal

Add Users for Database Access

Faculty notification email

Student View – “Kiosk” Students Scan Their Datatel Number Erika Hales 2748075

Student View – current class schedule students choose area for assistance Student Name

Student View – sign in confirmation Student Name

Student View – Sign Out Confirmation Students scan their Datatel number Student Name

Faculty View Automated Email from Timekeeper

Faculty/Staff View – Log In Faculty/Staff Log in with Active Directory

Faculty View Pending Referrals Appear

Faculty View Completing the Referral

Faculty View Creating a Referral

Faculty View Checking Student Visits/Time

Daily Maintenance Pending Referrals

Sent Referrals

Completed Referrals

Reports

Reports by Center

Generate Reports by Student Time - Excel

Editing a Student Visit

Generate Reports by Course

Generate Reports by Instructor