Central Papua Conference Treasury Workshop at Makana Church

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Presentation transcript:

Central Papua Conference Treasury Workshop at Makana Church By CPC Treasury

Accounting of Tithes & Offerings Develop an Internal Control System Budget & Spending Stationery Reporting Dates & Bank Details By CPC Treasury

Purpose of Internal Control Although gold dust is precious, when it gets in your eyes it obstructs your vision. Hsi-Tang Chi 735-814

Purpose of Internal Control The primary purposes of internal control are to: Protect the assets of the church (Especially assests that are most easily misused). Ensure the reliability of the accounting records (misstatement – error & theft)

Elements of Good Internal Control 1. Putting the cash in the bank as soon as possible. 2. Not leaving the door to the safe wide open. 3. Accurate record-keeping and timely reporting. 4. Monitoring the budget; examining any variances. Segregation of duties.

Segregation of Duties: Establish responsibility for each task to one person. Separate the record keeping for the assets from the custody of the asset.

Process of receiving money: Receive all tithes & offering from Deacons. Number all tithe/Offering Envelopes and record in the computer according to Envelope numbers. Count money by 2-7 people and record money breakup Record tithes and offerings and calculate CPC share. Prepare Separate Bank Deposits for Local Church share and CPC Share to deposited on Monday. Receipt all numbered tithes/offerings envelopes and other lose offerings. Deposit T/O in the bank asap preferable on Monday Never use money from Sabbath Offering for petty expense but allow petty cash imprest for this expense.

Process of Requesting money: Cash Disbursement: Get 2 quotes and compare price Check Budget to make sure you have funds Fill in Cash/Cheque request Form Get Pastor and Senior Elder to approve your request and present to Treasurer to action Fill in acquittal form after spending the money, attaching all receipts or relevant documents and give to Treasurer for recording. Never loan church offering money.

Budget and Spending 1. Establish budget using bottom up or top down approach. 2. Church Board approve budget before spending 3. Misappropriation happens when spend on unbudgeted programs. Bring your unbudgeted program to Board to approve before you carry out the program.

Stationery Weekly Tithe & Offering Report Book Tithe & Offering Receipt Book Westpac Bank Deposit Book Local Church Treasurer’ handbook

Cut-off Date & Bank Details Monthly Reporting Cut-off date – 10th of following month Bank accounts: PNG Adventist Association PNG Adventist Association Westpac bank – POM BSP - POM 400387601 1001690854

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