Implementation, Monitoring, and NM DASH

The Golden Circle

Ideal State

Offline Planning Process Step 1 – Build Core Team Step 2 – Analyze Student Data & Set Student Achievement Goals Step 3 – Identify Focus Areas Step 4 – Conduct Root Cause Analysis Step 5 – Create Desired Outcomes & Define Critical Actions Step 6 – Monitor Implementation Annual Plan 90-day Plan

Our Work Today: Advancing the Ideal State

Agenda Overview and Purpose Implementation Break Monitoring

Implementation Proceed with Critical Actions To maintain an ongoing focus on implementation… Proceed with Critical Actions Communicate with Stakeholders

Proceed with Critical Actions Implementation To maintain an ongoing focus on implementation… Proceed with Critical Actions Communicate with Stakeholders

Proceed with Critical Actions Proceed with planned Critical Actions with attention to Progress Indicators and goals District works to secure technical assistance (TA), professional development (PD), and other resources in support of Critical Actions Critical Actions are accomplished under the supervision of the principal and district representative Track progress toward completion of Critical Actions (meaningful documentation)

Quick Wins Critical Actions and Progress Indicators that… Are grounded in data Are obtainable in 4 to 6 weeks Build a culture of success Create a sense of self-efficacy Create a sense of self-efficacy – one of the highest correlates of student achievement in the research on school improvement

Reflection Which Critical Actions and Progress Indicators in your 90-day Plan might serve as Quick Wins?

Table Discussion What structures, systems, and/or visuals do you use or will you use to maintain an ongoing focus on the 90-day Plan Critical Actions?

Sharing

Communicate with Stakeholders Implementation To maintain an ongoing focus on implementation… Proceed with Critical Actions Communicate with Stakeholders

Communication Core Team regularly communicates relevant details of 90-day Plan with instructional staff, parents, community members, and other stakeholders. Critical Actions Progress Indicators Benchmark Goals

Communication Considerations Credibility and urgency Stakeholders – who, why, how Ownership Quick Wins

Table Talk Reflecting on your Annual and 90-day Plan, what relevant details will you need to communicate? For example: Critical Actions, Progress Indicators, Benchmark Goals

Establishing Credibility and Urgency Establishing a clear vision not only lends a sense of credibility and urgency to the change effort, but it can also help mitigate some of the uncertainty that frequently accompanies change. Lewis, et al. (2006) Advice on communicating during organizational change. International Journal of Business Communication.

Establishing Credibility and Urgency If people know where the organization is headed and the purpose for their actions, then they are more likely to stay the course in seeing the change through to its fruition, despite any challenges a change initiative presents. Lewis, et al. (2006) Advice on communicating during organizational change. International Journal of Business Communication.

Engaging Stakeholders Participation gives stakeholders a sense of control and reduces uncertainty about their changing circumstances, such that if people can feel a part of the implementation process, they will be more committed to the change and thus less resistant to its goals and objectives. Lewis, et al. (2006) Advice on communicating during organizational change. International Journal of Business Communication.

Table Talk Who are your stakeholders? Who will communicate with your stakeholders and what structures will you use? subgroups

Ownership Foster clear sense of schoolwide Focus Areas and goals Promote deeper understanding of the plan Build commitment to the plan Tap into the insight and creativity of stakeholders

Quick Wins Grounded in data Obtainable in 4 to 6 weeks Build a culture of success Create a sense of self-efficacy Create a sense of self-efficacy – one of the highest correlates of student achievement in the research on school improvement

Why Communicate Quick Wins? Create momentum, confidence, hope, commitment, and an atmosphere of change Allow stakeholders to believe they can make a difference and become part of the solution

Reflection What are your initial thoughts around a strategy for communication to build momentum for change and garner support for the plan?

Break

Monitoring Defined To observe and check the progress or quality of (something) over a period of time; keep under systematic review.

The Why – Monitoring Table Talk: Why should school plans be monitored? What is the purpose of monitoring these plans?

The Why – Monitoring To determine the extent to which actions are having a positive impact on the quality of teaching and learning at a school To make needed adjustments to the plan based on data to maximize the positive impact

The How – Monitoring Key Questions: How will plans be monitored? What process will be used?

Visual Add yellow

30- and 60-day Reviews Process and Activities Core team conducts reviews at 30- and 60-day intervals to document progress and inform adjustments to 90-day Plan Use reflection tool to guide discussion and data review Enter results of review into NM DASH

30- and 60-day Reviews Inputs 90-day Plan including Critical Actions, Progress Indicators and Potential Adjustments Quantitative and qualitative data results/analysis TA and PD evaluations After monitoring: Results of 30-day (or last) monitoring cycle results

30- and 60-day Reviews Template - Pages 15-16 in manual Adapted from PPE Monthly Reflective Guide Individualized Based on data Iterative

Reflective Guide To what extent does evidence exist showing progress towards 90-day Plan Desired Outcomes, Critical Actions, and Progress Indicators? Given the school’s current reality, what adjustments should be made to the 90-day Plan? What supports does the Core Team and school require from the district?

30- and 60-day Reviews on DASH

30- 60- day Reflective Guide Example 1 pgs. 18-19

Example 1, cont.

The What – Monitoring What is the result of monitoring? Determine extent of plan’s positive impact thus far. What is the proof of reaching the “Why”? Made necessary adjustments based on data to maximize positive impact.

Proceed with Critical Actions After monitoring: Track progress toward completion of Critical Actions (meaningful documentation) Core Team uses results of monitoring activities to identify adjustments and/or inform development of 90-day plan Update progress of Critical Actions in NM DASH

Your Turn: Example 2 pgs. 21-22

Your Turn: Table Discussion Given the school’s current reality, what adjustments should be made to the 90-day Plan? What supports does the Core Team and school require from the district?

Sharing

30- and 60-day Reviews – Now What? Outputs Adjustments (as needed) to plan components (e.g. critical actions) or details to inform development of next 90-day Plan based on review of progress indicators at 30- and 60-day intervals Communicate to key stakeholders about progress and important adjustments

Visual

90-day Reviews Process and Activities Core Team conducts review at end of 90-day Plan cycle to document progress and inform development of subsequent 90-day Plan and/or next Annual Plan Use reflection tool to guide discussion and data review Enter results of review into NM DASH

90-day Reviews Inputs Annual Plan/90-day Plans including Critical Actions, Progress Indicators and Potential Adjustments Quantitative and qualitative data results/analysis TA and PD evaluations After monitoring: Results of 30- and 60-day monitoring results Previous 90-day Plan (if applicable)

90-day Reviews Template – Pages 26-27 in manual Adapted from University of Virginia School Turnaround Program Individualized Based on data Crystallize reflections Clear link to next plan

90-day Plan Guided Reflection Reflect on Progress Indicators and Benchmark Goals To what extent has this 90-day Plan made a positive impact on teaching and learning? Synthesize & Think Forward Critical Actions that made the biggest impact Lessons learned in implementation; barriers uncovered moving forward Potential major adjustments to Annual Plan Potential next Desired Outcome (next 90-day Plan)

90 Day Reflection Example pgs. 29-30

Your Turn: Table Discussion Given the school’s current reality, what potential major adjustments should be made to the Annual Plan? What is a potential desired outcome for next semester for this focus area?

Sharing

The What – Monitoring What is the result of monitoring? Determine extent of plan’s positive impact. What is the proof of reaching the “Why”? Revisit Steps 1-4 to make necessary adjustments to Annual Plan. Repeat Steps 5 and 6 based on data to establish next 90-day Plan.

90-day Reviews Outputs Details to inform development of next 90-day Plan OR next Annual Plan and 90-day Plan based on review of Progress Indicators

90-day Reviews – Now What? Return to Annual Plan (Steps 1-4) Repeat Steps 5 & 6 Communicate

Communication Considerations Credibility and urgency Stakeholders – who, why, how Ownership Quick Wins

Navigating and Using NM DASH

NM DASH – Getting Help Resource Library Download DASH help documentation and quick guides Access workbook materials and support documentation Find additional readings and information DASH email: PED-DASH@state.nm.us Pose technical questions Request additional ad hoc assistance (e.g., virtual or by phone)

Reflection as You Leave What are your next steps in your school and district to prepare for: successful implementation and monitoring; and successful use of NM DASH to manage your Annual and 90-day Plans? Who do you need to bring together and what are the timelines?

Thank You