ABOUT STUDENTS REGIONAL CONSORTIUM Meeting Presentation March 14, 2016

Agenda Review Welcome & Agenda Review Updates from the State Requirements & Timeline for Submission Committee Updates: Allocation Review, Annual Plan Review, Effectiveness Review Updating Member Information Consortium Activities: Prioritizing Goals for 2016/17 Next Steps

Updates from State Preliminary Allocation schedule for 2016/17 & 2017/18 Annual Plan for 2016/17 3 Part Submissions Due May 2, 2016: Part I, Governance and Administration Due July 2016: Part II, Annual Plan and Report of Expenditures Due August 2016: Part III, Demographics and Performance Measures

Preliminary Allocations for 2016/17

Committee Updates Allocation Review Committee, 10 participants Annual Plan Review Committee, 9 participants Effectiveness Review Committee, 9 participants Representatives included: Administration (vice chancellor, asst. superintendents, dean, directors, asst. principals, principals) Faculty (teachers, coordinators) Support staff (admin directors, fiscal analyst)

Allocation Review Committee Fiscal Processes and procedures Fiscal Reporting Agreement Member Proposal for Use of Allocation Member Petition for Modification in Use of Allocation Direct Funding v. Fiscal Agent Discussion of additional allocation $118,019 Recommendations: Same allocations as 2015/16, direct funding, detailed/transparent processes for fiscal management. Permissibility with accountability. Annual member plan for use of allocation. Quarterly reporting of expenditures. Carry-over with a plan for the use of unexpended allocation.

Annual Plan Review Committee Review of Overarching Themes in 3-Year Plan Review of Goals/Activities for 2015/16 Began discussion of establishing goals/activities for 2016/17 Recommendations: Continue addressing gaps in services through expansion of program offerings. Develop regional collaborative opportunities for teachers. Increase of services such as Saturday and summer class offerings, tutoring services, increase in technology for instructional use. Summer regional professional development.

Effectiveness Review Committee Member and regional effectiveness Review of reporting outcome requirements Access to data through systems Enrollment numbers Completion definitions 6.1a-6.1f Recommendations: Meeting with data experts, consideration of members using the same student information system (ASAP), reporting guidelines

Activity: Setting Goals for 2016/17 3-Year Plan Consortium Sustainability Alignment of Transitions and Pathways – Overarching Themes Access and Capacity Outreach and Support Services

2016/17 Annual Goal Activities Consortium Sustainability: Formalized governance/collaboration Maintenance of consortium structure Compatible student data systems Professional development

2016/17 Annual Goal Activities Access and Capacity: Course and program offerings 21st century technology Personnel resources Facility capacity

2016/17 Annual Goal Activities Alignment of Transitions and Pathways: Articulation agreements and dual enrollment Stackable certificates Student study/transitional plans Assessment, curriculum and performance indicators

2016/17 Annual Goal Activities Outreach and Support Services: Counseling/guidance /mentoring Outreach and promotion of adult education Community partnerships and resources Regional website Collaboration with other consortia

2016/17 Goal Activities Discussion Using Post-It Notes: Write a Goal(s) under each Overarching Theme that relates to any of the areas. Place notes in the “Goals” portion under the appropriate theme. Write an Activity(ies) that supports the goal. Place notes in the “Activity” section your agency or the consortium might plan to implement to accomplish that goal.

2016/17 Annual Plan Submission Timeline March-April: 1. Develop spending plan by identifying activities 2. Decide fiscal structure (fiscal agent/direct funding) 3. Fiscal allocation schedule identifying which agencies are doing what activities with funds. 4. Align activities with 3-Year Plan

Next Steps 2016/17 Annual Plan Development Due May 2, 2016 Next Scheduled Meetings: Monday April 11, 2016* Governing Board Approval of Part 1 Submission Monday May 9, 2016 Committee Meetings: Allocation Review Committee - Week of March 21 Annual Review Committee - Week of March 21 Effectiveness Review Committee – Week of April 4