Harlingen CISD Budget Preparation Notes Budget Instructions 2017-2018

Budget Instructions 2017-2018

Budget Instructions 2017-2018

Budget Instructions 2017-2018

Budget Instructions 2017-2018

Budget Instructions 2017-2018

Budget Instructions 2017-2018

Budget Instructions 2017-2018

Introduction The District’s budgeting process is based under a Site Based Management philosophy Site-Based Management allows the principals an increased budgetary authority at the campus level. The main advantage of site-based budgeting is that it allows the school personnel to make budgetary decisions for their own campuses. Elementary Campuses budgets are prepared by grade level Secondary Campuses budgets are prepared by department. Department Budgets are prepared using a Zero Based Budget Approach. Zero based budgeting basically makes depts. justify the programs activities and services on an annual basis while justifying any increase with their budgets. Campuses submit their budgets directly to their Administrator. The Business Office will review and make sure you stayed within your allotment. Department Heads submit to your supervisor. Budgets are due May 5, 2017 to the Business Office at budget@hcisd.org Budget Instructions 2017-2018

Budget Allocation Campus budget must agree to your allocation Budget Instructions 2017-2018

Campus Allocation Fund 199 Function 12 – Should agree to your Library allocation Fund 199 Program 21 – Should agree to your GT allocation Fund 199 Program 22 – Should agree to your Vocational allocation (secondary campuses only) Fund 199 Program 23 – Should agree to your Special Ed allocation Budget Instructions 2017-2018

Campus Allocation- cont. Fund 199 Program 24, 26, 28, 29, 30 – Should agree to your State Comp allocation 24 is for 001 and 002 campus 26 is for 003 campus 28 & 29 is for campus 118 29 is for campus 121 30 is for all other campuses Fund 199 Program 25 – Should agree to your Bilingual allocation Fund 199 Subobj 310 –Should agree to your Elem. Choir allocation Budget Instructions 2017-2018

Allocations for Campus & Departments All departments will be allocated 5 % less than prior year to help anticipate state funding decreases. All campus budgets are based on student allocations. Student enrollment numbers are based on last Fall’s PEIMS submission. The following slides will include the various cost allocations per student. Budget Instructions 2017-2018

Preparation The principal or director is responsible for submitting the budget for all items needed on their campus/dept. with the exception of the following items: Payroll Costs The payroll budget for each campus will be prepared by the Business Office after staffing requirements have been determined. We take care of budgeting for salary and benefits for teachers, para-professionals, administrators and hourly staff. Any new items such as car allowances, stipends and/or extra duty pay must be approved by the Human Services Department. These forms will be prepared and submitted online through Applitrack. Human Services will go over the instructions on that process next. Payroll Costs that will be funded through the campus allocation must be submitted on Form 006 which will be completed on your Budget Workbook. Utilities-Completed by District Operations Water Gas Phone Electricity Other items designated as Central Office responsibilities. Copier Rental and repair Computer Repair and Maintenance Consultants for in-service at a District-Wide Level Replacement Computers Budget Instructions 2017-2018

Preparation – cont. Certain items associated with Library functions will be submitted through the Coordinator of Media Services. Your library budget should be budgeted to the accounts on your budget allocation worksheet All requests for items to be constructed by maintenance, major repairs, or proposed renovations should be completed on Form 003. This form is also created on your Budget Workbook. The Asst. Superintendent for District Operations will review all submitted forms. Use Form 003 -”Requests for Projects” Do not include these items in your budget. If approved, they will come out of the maintenance budget. An approval or denial will be emailed to your office after a decision has been made by Mr. Tapia. Budget Instructions 2017-2018

Allocations Your campus budget will be submitted based on a per student allocation as follows: Elementary-$82.50 per student Middle School-$112.50 per student High School-$137.50 per student The projected enrollment is based on the current year’s Fall PEIMS Submission. FTE’s for special populations are based on data collected from program directors. The following allocations will be used for the libraries: Elem M.S. High School 12-6239 Region One $3.00 $3.00 $3.00 12-6329 Periodicals $1.25 $1.80 $2.45 12-6399 Library Supplies $1.50 $1.75 $1.50 12-6399 Programed AV Mat $2.00 $3.00 $3.00 12-6398 Library Books $10.00 11.00 $13.50 Your campus allocations for library will cover the above costs. Budget Instructions 2017-2018

Allocations-Continue In addition to the previously mentioned allocations, principals receive monies for their special populations as follows: Bilingual $30.00 Special Education $75.00 At Risk $15.00 Gifted and Talented $50.00 Vocational $200.00 Title I Part A $20.00 Migrant $35.00 These are supplemental dollars to be used in those programs. Budget Instructions 2017-2018

Allocations-Continue Administrative Technology-The business office will budget monies for each campus for the replacement of Campus Administrative Computers as follows: Elementary $1,000 Middle Schools $2,000 High Schools $4,000 The monies will be budgeted in the following accounts-199823XXX99 6309727. You can use this account when needed. Budget Instructions 2017-2018

FORMS Budget Form – BD-001 Budget Form – BD-002 Budget Form #1–Summary recap form must be completed by the Principal/Budget Secretary to summarize the requested items from the departments’ staff. Budget Form – BD-002 No Longer Necessary Requests for Projects-District Operations Form BD-003 Complete for requests of items to be constructed by maintenance, major repairs or proposed renovations. Do not include these items in your budget This will be completed in your Budget excel workbook and routed to District Operations from the Business Office. Personnel Action Request Form BD-004 This form will be completed and submitted online through Applitrack. It will NOT be completed in your Budget Workbook. Budget Form – BD-005 Budget Instructions 2017-2018

Forms-cont’d Request for 2017-2018 Salary Budgeted Items-Form BD-006 Payroll costs that will be funded through campus allocations I.E. summer students Coop Students This will be completed in your Budget Workbook. Additional Items Needed - Form BD-007 Use this form to submit any additional items that you need that were not included in your budget. We will review and fund those items, if monies are available. Human Service Personnel Forms – BD-008 and 009 These will be done online through Applitrack. Separate instruction will follow from Human Services on this process. They will not be created on the Budget Workbook. Budget Instructions 2017-2018

Budget Instructions 2017-2018

Budget Instructions 2017-2018

Budget Instructions 2017-2018

Budget Instructions 2017-2018

Conclusion If you have any questions, please call: Elena Mata – 430.9772 Ida Ambriz – 430.9737 Budget Instructions 2017-2018