Bursary Management System GCRA Bursary Management System
Vision To streamline the Bursary Management Process To create a Mobile App, Website and Desktop program To automate the registration system To improve fund management Communication between students and GCRA
Benefits More efficient and effective system Higher security Accurate fund management Improved communication making satisfaction greater Reporting Higher response rate Lower labor costs
Functions Student: Requesting funds distribution Registering online Communication between students and GCRA Account queries Account Balance reporting Staff: Online data capturing Approvals for fund movements Detailed reporting Communication with students
Financial Implications No implications with regards to the development of the services If system is to be implemented: Server costs Web hosting costs Maintenance and deployment team costs
Layout Examples
Mobile App Login details Account Contact Register News Logout Widget Books Tuition Lodging Food Home Balance available R 2000.00 E Save
Mobile App Register Name ID Book Surname Save Gender Upload M F Prev Postal Address ID Book Surname Save Gender R Upload M F Prev Next V Home Contact Finance Intellicard Query Mentor Home Message Call Home
Website GCRA Staff Access Username Password Login Home Registration Account Contact Approvals Data input Reporting Advertising News and Information Advertising
Website GCRA Staff Access User Details Jane Doe Logout Home Registration Account Contact Approvals Data input Reporting Name Advertising R Postal Address Surname R Gender M F R ID Book Upload V R Prev Next Save
Website GCRA Staff Access User Details Jane Doe Logout Home Registration Account Contact Approvals Data input Reporting Books R 2000.00 Tuition R 2000.00 Advertising E E Food R 2000.00 E Balance Available R 20 000.00 Lodging R 2000.00 E Save
Website GCRA Staff Access User Details Jane Doe Logout Home Registration Account Contact Approvals Data input Reporting Chat Interface Advertising Finance Intellicard Query Mentor Message Call Send
Website GCRA Staff Access User Details Jane Doe Logout Home Registration Account Contact Approvals Data input Reporting Fund Management Advertising Jane Doe Book R 2000.00 to Food A R Q John Doe Available Balance R 2000.00 to Lodging A R Q Save
Website GCRA Staff Access User Details Jane Doe Logout Home Registration Account Contact Approvals Data input Reporting Name Advertising R Postal Address Surname R Gender M F R ID Book Upload V Notes R Prev Next Save
Generated report in PDF Website Staff Access GCRA User Details Jane Doe Logout Home Registration Account Contact Approvals Data input Reporting Reports Generated report in PDF Advertising Total available funds Finance statement Food fund
Desktop GCRA Advertising Username Password Login
Desktop GCRA User Details Jane Doe Logout Contact Approvals Data input Reporting Chat Interface Widget Finance Intellicard Query Mentor Message Call Send
Desktop GCRA User Details Jane Doe Logout Contact Approvals Data input Reporting Fund Management Widget Jane Doe Book R 2000.00 to Food A R Q John Doe Available Balance R 2000.00 to Lodging A R Q Save
Desktop GCRA User Details Jane Doe Logout Contact Approvals Data input Reporting Name Widget R Postal Address Surname R Gender M F R ID Book Upload V Notes R Prev Next Save
Generated report in PDF Desktop GCRA User Details Jane Doe Logout Contact Approvals Data input Reporting Reports Generated report in PDF Widget Total available funds Finance statement Food fund
Project Plan March - Initial business case April - Database completion and basic program layout May - Website Completion June – Mobile App Completion July - Desktop completion August - Project Overview September – Debugging October - Final completion
Roles & Responsibilities Sharon: Project Manager, Business Analyst Jaklin: Deputy project manager, Lead Programmer Milen: Support programmer, Business Analyst Jonathan: Database developer, Mobile App Developer