Title Name Presenter

Navigating the LEP Module Mark Hausner NCDPI Programmer/Analyst Lindsey Fults Title III/ESL Consultant

Christie This is our team here at NC DPI as part of the Whole Child team. Each one of you has an assigned ESL Consultant to work with you throughout the year. This graphic is also located on the back of the agenda.

Session Goals: Navigate the LEP Module in PowerSchool W-APT Immigrant LEP-PD

What role do I need to have in PowerSchool? LEP Coordinator’s should be in the PowerSchool group: 218 LEP Coordinator

PowerSchool PowerSchool Immigrant Data Collection User Guide PowerSchool LEP Data Collection User Guide PowerSchool W-APT Data User Guide These links can also be found on the LEP Coordinator page of the NC DPI ELD Wikispace

Home Language Information

W-APT: WIDA ACCESS Placement Test

How do I create a W-APT record?

Accessing the LEP Module

1. Access PowerSchool with your assigned credentials. 2 1. Access PowerSchool with your assigned credentials. 2. Select the appropriate School (LEA Office) and Term values. 3. Under the Federal section, click LEP link to access the LEP Home screen.

How do I create an LEP Record?

LEP Data Entry

LEP Counts

Accessing the Immigrant Module

How do I create an Immigrant Record?

ACCESS Tab

How do I locate Students?

PowerSchool LEP Status selection HTML Tags lep_status in (1,2,3) lep_status =3 1 = Never, 2 = Exited, 3 = Current

How do I load W-APT scores from a 3rd Party Database?

What Reports can I run?

LEP Roster

Student Roster Reports include: Condensed LEP Roster – A condensed roster report of all students with a Current LEP Status based upon current enrollment LEP Roster – This report mirrors the previous Consolidated Federal Data Collection roster. It can include all status and only students who are active. This report should be utilized for reconciling third –party applications. MFLEPS – Lists all students who have exited LEP identification within the previous two years (Monitored Former Limited English Proficient Students). Student Testing Score Roster – This report finds the student’s most recent ACCESS test result and matches the student with the current enrollment. It is designed so that teachers/administrators/etc. can have a comprehensive overview of students’ testing performance within a school building.

Student Roster Student rosters are populated for the 2015-16 school year and statuses have been updated. As with any data process, it is important to review your data for any inconsistencies and discrepancies to ensure accuracy and data integrity. You may access the reports from the Start Page by: 1. Selecting ReportWorks 2. Selecting sqlReports 4 3. Selecting LEP 4. Select the applicable report

How do I create an Excel Spreadsheet of LEP Student Data?

How do I secure student data?

Pre-K and Private Schools Private School students must be in PowerSchool Pre-K students not served in a traditional reporting school (School number above 300) Enroll them in the LEP School (LEP, 293) LEP students enrolled in other program schools (290 – 299) do not need to be cross-enrolled Create the LEP record through manual entry

Record Change Requests Be sure to submit complete documentation In most cases, the original HLS RCRs should not be submitted to change demographic information One RCR per student Reminders: RCRs should be saved as a (.doc) or (.docx) Password Convention is LEP, all uppercase, and the LEA # (e.g., LEP010)

Record Change Request (RCR) Form http://eldnces.ncdpi.wikispaces.net/LEP+Coordinators PowerSchool Record Change Request (RCR) for LEP, W-APT, and Immigrant Information

Helpful Links for Reference Immigrant Immigrant Data Collection User Guide LEP WIDA-ACCESS Placement Test (W-APT) User Guide W-APT Limited English Proficient (LEP) User Guide  Sign up for the Home Base Biweekly Updates    www.dpi.state.nc.us/homebase/updates www.nc-sis.org for PowerSchool information Sign up for the LEP Coordinator list serv: http://eldnces.ncdpi.wikispaces.net/Home+%28ELD%29

Questions?

Thank you! Please do not hesitate to contact us for further assistance. Lindsey.Fults@dpi.nc.gov Mark.Hausner@dpi.nc.gov