Online Budget Management System (OBMS) Module Development and Enhancements Michael ArchiBEque Chief Information Officer Eileen marrujo-gallegos Program Manager New Mexico Public Education Department

Online Budget Management System (OBMS) The OBMS is the budget, reimbursement and fiscal tracking system utilized to track allocations and reimbursements for over $4 billion of Public School funding for which the Public Education Department (PED) is given statutory oversight and responsibility. The OBMS system serves 89 school districts which include more than 800 schools and 95 charter schools. Propose: To create new modules and enhance the current functionality for the Capital Outlay and Funding Formula functionality in the OBMS system. To better serve and support: All Districts and Charter Schools Legislative Committee reporting Tracking Capital Outlay projects Calculating Funding Formula Allocations and Budget

Goals Currently OBMS users enter data manually into a centralized system via on-line access. Additional modules and enhancements will impact the processes of entering data for these new data collection points Integration of new module for data sharing initiatives with other government agencies and within PED. STARS – District and Charter School Analysis - Legislative Reporting These functionally will provide a more efficient and effective system. All Enhancements and the Capital Outlay Module are being created in exiting OBMS system which is administered by PED and housed at the SIMMS Bldg.

Budget Budget Comments: Estimated budget for completion of the OBMS Module Development & Enhancements is $1,100,000.00 - We will use Sole Source Contractual staff support for FY14 and FY15. PED will be utilizing 2 internal staff to transition OBMS to operations in FY16 and thereafter. Description FY14 FY15 FY16 FY17 Staff - Internal Internal Assigned Staff Support 2 FTE Consulting Services Professional Services $450,000 $650,000 Hardware Software Totals $1,100,000

Initiation/Planning Phase Major Deliverables: Project Management Testing, Training, & Documentation Implementation and Integration Development of the Capital Outlay Module/Integration with STARS Development of the Funding Formula and Enhancements to Integrate with STARS Monthly Reporting and Acceptance IV&V