Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Exploring Microsoft Office Word 2010 by Robert Grauer, Michelle Hulett, and Mary Anne Poatsy Chapter 3 Collaboration and Research This chapter focuses on collaboration and research by introducing the Word features that can be used for papers, reports, and other professional documents. The features include workgroup editing, where suggested revisions from one or more people can be stored within the document, and commenting features, which enable others to provide feedback. Methods for acknowledging the work of others through footnotes, endnotes, and a bibliography are discussed. Creating a table of contents and index, along with other reference tables are also topics of this chapter. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Objectives Create and modify footnotes and endnotes Insert a Table of Contents and Index Add other reference tables The objectives of this chapter are to: Insert comments in a document Track changes in a document Acknowledge a source Create and modify footnotes and endnotes. The objectives continue on the next slide. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Footnotes and Endnotes Footnotes & Endnotes Dialog Box Launcher Click the Footnote & Endnotes Dialog Box Launcher on the References tab to display the dialog box shown here. Use this dialog box to modify the location or format of the footnotes and endnotes. By default, Word numbers the footnotes with Arabic numbers. Endnotes are numbered with lowercase Roman numerals based on the location of the note within the document. If you add or delete a footnote or endnote, Word automatically renumbers the remaining notes. Modifications to the footnotes or endnotes are easily made by scrolling to the bottom of the page in Print Layout view. Click inside the note, and then edit it. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Table of Contents Fancy Formal Modern Simple Research papers and long reports often contain a table of contents so the reader can quickly find topics of interest. Just as Word enabled you to easily create footnotes, endnotes, and bibliographies, there are features for creating a table of contents and an index. A table of contents lists headings in the order they appear in the document and the page numbers where the entries begin. If you apply a style to each heading in the document, Word can automatically create the table of contents. Click Table of Contents on the References tab to insert a predefined table of styled text and page numbers. Click Insert Table of Contents at the bottom of the gallery if you wish to customize the table of contents. Shown here are four of the styles available. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Index Fancy Formal Modern Simple An index provides an alphabetical listing of topics covered in the document, along with the page numbers where the topic is discussed. Normally the index appears at the end of the document. Word will create an index automatically if you mark the entries for the index in the document. To mark an index entry, select the word or phrase in the document. Click Mark Entry in the Index group of the References tab. Make adjustments to the Main entry as needed and include Cross-references to other materials, such as “See also Internet.” Click Mark after completing the index entry. If you click Mark All, each occurrence of the word in the document will be noted in the index. The Mark Index Entry dialog box remains open for additional entries, until you click Close. After completing the selection of the index entries, create the index by clicking Insert Index in the Index group on the References tab. You can select from a variety of formats for the index, four of which are shown here. If you later need to modify an index entry, display the index fields in the document by clicking Show/Hide in the Paragraph group on the Home tab. Modify the entry by editing the text inside the quotation marks. Do not change the entry in the finished Index, or the next time you update the Index, your changes will be lost. After making modifications to the index, click Update Index in the Index group on the References tab to display the changes. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Figure Captions Insert Caption Chart selected Label Numbering Depending on the requirements of the document you are producing, you may need to include additional reference tables to highlight other important data in the document. For instance, if you have a number of tables, images, or charts in your document, it might be helpful to have a table of figures as well as a table of contents and an index. Each table of figures begins with captions added to each table, image or chart. Click Insert Caption in the Captions group of the References tab to open the Caption dialog box shown here. By default, Word assigns a number to the caption. You can edit the caption by adding a descriptive title for the item. In the Caption dialog box you have options to change the numbering format, edit the caption, and select the label for the type of object. Captions can be automatically generated if you click the AutoCaption button and specify the type of object and the label. This ensures each caption is named and numbered sequentially. The discussion of creating a table of figures continues on the next slide. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Table of Figures Insert Table of Figures Tab leader style Formats The table of figures lists the captions for each image, chart, or table in the document, along with the page number of the location of the object. The captions will be sorted by number and the table of figures will be inserted into the document. Normally the table of figures is placed after the table of contents in the document. Click Insert Table of Figures in the Captions group of the References tab to display the dialog box shown here. You can select the page number, format, and caption label options in this dialog box. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Summary Collaboration features enable you to insert comments and track changes in a document. Tools, such as footnotes, endnotes, and bibliographies, enable you to acknowledge sources. Supplemental document components assist readers in finding information. Collaboration techniques such as inserting comments and tracking changes in documents enables people to have input into the final document to improve the message and provide accuracy. The Review tools enable members of a team to provide suggestions or ask questions without modifying the content of the document. Acknowledging the sources of supplemental materials is important in avoiding plagiarism. A bibliography lists the works cited or consulted by the author. Footnotes and endnotes credit the sources you quote or cite in your document. Word contains robust tools for acknowledging sources. Supplemental documents, such as a table of contents, index, and reference tables, assist readers in finding information quickly in the document. Using tools available in Word, it is easy to mark entries to be made and then later create the supplemental documents needed to provide a polished, professional look to your document. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Questions In this chapter, you learned about the features of Word that assist you in collaboration with others, acknowledging sources, and providing supplemental information. These skills are used in preparing reports, papers, legal research, and other documents. It is important to ask questions so that you have a complete understanding of the concepts and skills in this chapter. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.