Fiscal Management: Project Cash Requests Summer 2017

Project Cash Requests What is a Project Cash Request? How to submit a Project Cash Request Hello and welcome to the session on Project Cash Requests. This session will define what a project cash request is, how to submit a project cash request, and provide tips on submitting a project cash request. Tips on Submitting a Project Cash Request

A PCR is a Project Cash Request. What is a PCR? A PCR is a Project Cash Request. Request cash for grant expenditures; Request based on approved budget and the Substantially Approved Date (SAD); and All funds must be expended within 5 business days of receipt. A project cash request is a request for cash which may be requested for grant expenditures based on the approved budget and the Substantially Approved Date via the CCIP. Funds must be expended within 5 business days of receipt.

How to submit a PCR Your organization’s CCIP Fiscal Representative/Treasurer must log into their SAFE account to access CCIP; and Then choose “Funding”, then “Project Cash Requests” to get the current year funding grant, then click on “21st Century” to create a New PCR. How do you submit a project cash request? First, your organization’s CCIP fiscal representative/treasurer must log into their SAFE account to access CCIP; and then choose FUNDING, then PROJECT CASH REQUESTS to get the current year funding grant, then click on 21st CENTURY to create a NEW PCR.

Steps of submitting a PCR Step 1 – Verify that the project cash request is for the current fiscal year, and for the 21st Century grant. This screen will provide to you the available budget, total available amount, the amount received to date, and the net available. Step 2 – This screen will provide you a project summary of your current fiscal year grant. You should review the summary then click “Create New PCR” to proceed. Step 2

Tips on Submitting a PCR via CCIP… Project Cash Requests Tips on Submitting a PCR via CCIP… Immediate Cash Need Multiple advances can be requested each month You may submit ONLY 1 active PCR at a time The subrecipient must submit the initial and subsequent PCRs via CCIP. A PCR is submitted when there is an immediate cash need. Multiple advances can be requested each month, and Sub recipients can attach supporting documentation to the PCR via CCIP. You may submit only 1 active PCR at a time.

Grants and Requirements All grants, federal or state, have requirements to ensure the grant is used for its intended purpose. If determined to be noncompliant the funds would be required to be returned and future funding could be in jeopardy. Determination could be through an audit, monitoring or simple desk review. In closing, all grants, federal and state, have requirements to ensure the funds are used for its intended purpose. ODE staff are available to help you in understanding these requirements and to remain in compliance. Please contact your program office or grants management consultant before incurring expenses if you have any questions regarding the allowability of the expense under the grant. If determined to be noncompliant the funds would be required to be returned and future funding could be in jeopardy. Determination could be through an audit, monitoring or simple desk review.

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