Website Content Management System (CMS) Public education department (PED) Project IMPLEMENTATION Presentation PCC September 27, 2017 John kraman, PED CIO

Outline Agency mission Project Governance Plan Project Overview ADA and Section 508 Compliance Project Budget by Major Deliverables Identify risks, issues, and mitigation strategies Details on the solution

Agency Mission To make New Mexico the fastest growing state in the nation when it comes to student outcomes – measured by the National Assessment of Educational Progress (NAEP), Partnership for Assessment of Readiness for College and Careers (PARCC), graduation rate, and postsecondary remediation.

Project Governance Plan External Support Internal Support Project Management Owners Executive Sponsor Christopher Ruszkowski, PED Cabinet Secretary John Kraman, Project Director, Technology Sponsor IT Project Managers Contractors, Project STaff, IT STaff Iv & V Steering Committee Ashley Eden, Director of Strategic Initiatives, Business Sponsor Program Managers Program Staff Stakeholders Committee

Project Overview The New Mexico Public Education Department (NMPED) website is an important communication tool used by students, educators, parents, constituents, and the general public. Replacing the existing static website with a content management system, this website will be Americans with Disabilities Act (ADA) and Section 508 compliant, tested and optimized, include a workflow enabled for approving and publishing of content by trained program staff and integrated with other critical components of the NMPED IT ecosystem [including integration with Ed-Fi Operational Data Store (ODS), NMTEACH, School Grades, SharePoint sites (including internal and external request systems), and other applications that allow for secure access for the submission and/or retrieval of confidential information]. Website integration will increase efficiency and access to current, accurate, high-quality information.

ADA and Section 508 Compliance Because the current NMPED website is not ADA and Section 508 compliant, the US Department of Education’s Office of Civil Rights has directed NMPED to bring its website into ADA and Section 508 compliance by December 31, 2017. This plan includes having a compliant website operational by December 31 and work will continue to complete integration in the first quarter of 2018.

Project Budget by Major Deliverables Major Project Deliverable Budget Due Date 1. Requirements Phase $37,410.00 9/15/2017 2. Design Phase $98,040.00 10/27/2017 3. Build Phase $212,715.63 12/1/2017 4. Testing Phase $67,590.63 01/12/2018 5. Deploy Phase $63,290.63 03/02/2018 6. Close $15,453.13 03/15/2018 IV&V $37,909.38   Project Total $532,409.40

Risks, Issues, and Mitigation Strategies Short time line for project Probability: Medium Impact: High Mitigation Strategy: Limit amount of content to migrate from old website to new CMS. Contingency Plan: Find additional resources to increase capacity. Risk 2 Inexperienced Project Manager Impact: Medium Mitigation Strategy: PED-ITD is in the process of hiring an experienced, PMP Certified Project Management Office Lead.   Contingency Plan: Staff Augmentation to bring in certified Project Manager to augment the PMO staff until the Project Manager Lead is hired.

Current Process Software Dreamweaver User Display Manually Entered/ Formatted HTML Content Static HTML

New Process - Software WP Backend NMPED Hosting Templates / Themes User Display Filesystem (PHP) HTTP / Core Packages / WP Administration Theme / Display Templates Databases (MySQL) Query-String / HTML Mail / SMTP Jobs (Cron)

New Process - Hardware WordPress Software Computers ASA 4500 Firewall WordPress Software Computers Database SQL Server Application Server Cache Engine User Terminal Network File Storage F5 Load Balancer

New Process – Content Approval

Web Site Security Diagram – DoIT Data Center

Backup System Hardware – DoIT Data Center

Network Diagram – DoIT Data Center

Questions ?