Student Activities Centralized Training The intent of this slide is to introduce the Senior Undergraduate Grant– estimate less than 30 seconds – This entire Session should take 40-50 minutes to complete Session 6 Undergraduate Program Equipment Grants

Undergraduate Program Equipment Grants Pop Quiz: 1. True or False: Undergraduates students apply for the Undergraduate Program Equipment Grants? 2. True or False: Applicants have to plan one academic year ahead of the time they require the grant? 3. True or False: Only one school per year wins the grant?

Undergraduate Program Equipment Grants Examples of former grant applications Apparatus to demonstrate Thermodynamic cycle Refrigeration Compressor test station Ground source heat pump demonstration Workbench hydronic System Solar technologies demonstration. Portable HVAC systems for classroom use.

Undergraduate Program Equipment Grants Who can apply for the Grant? Grant application must be submitted by the faculty member(s) responsible for the project What is funded by the Grant? Funds used to fund equipment and supplies for Senior projects, Undergraduate HVAC training labs, or 2 year technical school projects Computer hardware and software not funded University overhead and faculty or student salaries will not be funded.

Undergraduate Program Equipment Grants What is the Grant ? ASHRAE Undergraduate Program Equipment Grants provides grants to engineering, technical and architectural schools worldwide with the goal of increasing student knowledge, learning and awareness of the HVAC&R industry through the design and construction of senior projects. Grants are to be used to fund equipment and supplies for senior projects, 2-year technical school projects and undergraduate training HVAC labs that focus on ASHRAE-related topics. The intent is to provide an overview of the Grants – estimate is 3-4 minutes

Undergraduate Program Equipment Grants What is the Grant? Grants are funded up to $5,000 USD. Approximately 35 grants are awarded annually (Based on the $128,000 funds) Funding from other sources is highly encouraged but not required.

Undergraduate Program Equipment Grants Trends in Applicants 39 applications in 2015 46 applications in 2016 58 applications in 2017 45% outside North America. 49 of 58 had student branches / members 22 first time submissions 10 matching submissions from industry

Undergraduate Program Equipment Grants What is the application process for the Senior Undergraduate Grant? Download application from: Select “save as” and complete the application on line Return application electronically to Katie Thomson,  kthomson@ashrae.org, in Microsoft Word Format by December 15. Late or incomplete entries will NOT be accepted. Full directions and requirements can be found at https://ashrae.org/studentzone/scholarshipsandgrants Direct questions to Katie Thomson

Undergraduate Program Equipment Grants What does the Application Look Like?

Undergraduate Program Equipment Grants How are applications judged? ASHRAE related topics (30%) Adherence to guidelines (10%) Long Term Student Impact (25%) Number of students participating (15%) Adequate funding request (15%) Student involved with ASHRAE (5%) This slide illustrates the HVAC Design Calculations category – estimate is 3-4 minutes

Undergraduate Program Equipment Grants What makes a Grants Application Successful? Has an ASHRAE-related topic Has a well stated purpose Engages many students and contributes to the broader learning experience of many students. A senior design project might engage 5 students A senior design project for future use in HVAC teaching labs will reach hundreds of students is better Student Branch Description should not be overly technical Materials list and budgeted amount Does not exceed $5,000 Include any equipment donations, financial support and mentor support from local industry and local ASHRAE chapter Application filed on time. Late applications will not be accepted. Bonus points for early submission

Undergraduate Program Equipment Grants Common Pitfalls in Grant applications Unrelated topic Not engaging students Expense Breakdown – missing, or inconsistent Ineligible expenses Travel, conferences, labour costs, Computers

Undergraduate Program Equipment Grants What Dates do I need to know of for Grants? Applications are due December 15th Applicants will receive notification after the winter meeting, usually in late February An unaccepted project proposal may be revised and re-submitted the following year. Funds for successful Grant applications are available after August 2nd.

Undergraduate Program Equipment Grants What are the responsibilities of Grant Recipients? Any funded project not completed (as indicated by non-receipt of a mid-year progress or final report) will result in the removal of the school from consideration for future grants. A video of the grant project will be expected with the final report. Video will be a minimum of two minutes, max 5 minutes

Undergraduate Program Equipment Grants How can SA Chairs help promote the Grants? email schools in the area with student branches (faculty) reach out to schools with applicable programs Seek out schools and faculty who should be applying grant recipients to do poster sessions or “table top” at CRC & Chapter

Undergraduate Program Equipment Grants Questions?