Cheque Printing & PDC in TALLY.ERP 9

AGENDA for the webinar Cheque Management Cheque Printing – Business Scenarios Cheque Printing – Product Walkthrough PDC – Introduction PDC – Business Scenario PDC – Product Walkthrough

CHEQUE MANAGEMENT Multiple cheque books with cheque range Auto-increment cheque number during voucher entry Duplicate cheque number validation Cheque register Blank cheque and cancelled cheque management Cheque search

CHEQUE PRINTING More than 430 cheque formats have been provided. (Powered by Tally.NET) Get to know if your cheque has been printed Update the cheque details of a transaction, i.e., the instrument no, instrument date, cheque favouring, etc. from a single screen. Print all the pending or the required cheques continuously from a single screen

Scenarios for Cheque Printing Scenario 1 How to configure Cheque format and starting printing the same from Tally.ERP 9 ? Scenario 2 How to configure Cheque dimensions manually in Tally.ERP 9 ? Scenario 3 How to print Multiple Cheques in one instance ? Scenario 4 My Bank name is available in the list but new Cheque format is not available ? Scenario 5 My Bank name is not available in the list. How do I get my Bank and Cheque format in Tally.ERP 9 ?

Post Dated Cheque Management in Tally.ERP 9

Post-Dated Cheques?? Introduction Post dated cheques are cheques issued to suppliers or received from customers, where the date is not current; meaning  not ready to be deposited today. The date on post-dated cheque is typically a future date. Post-Dated Cheques?? Before we begin our session let us first understand what we mean by post dated cheques. Post dated cheques are cheques issued to suppliers or received from customers, where the date that is not current; meaning, not ready to be deposited today. The date on post-dated cheque is typically a future date.

Business Requirement Complete Control over Post-Dated Cheques PDC Received  Remind customer that cheque will be deposited PDC Issued  Seek an extension well in advance  if needed Outstanding – Receivable/ Payable – is Effectively Managed Considering the impact of post-dated cheques  issued/ received Ensuring  HAPPY customers and STRESS-FREE suppliers Issue and receipt of post dated cheques is a common business practice these days, and as a result, every businessman would want to ensure the following: (COMPLETE CONTROL OVER POST-DATED CHEQUES) With a complete track and control over the PDCs, one can look at upcoming PDCs received and remind people that their cheques will be deposited or seek an extension well in time. Or in case a PDC has been issued, one can seek an extension well in advance – if needed. (OUTSTANDING – RECEIVABLE/ PAYABLE – IS EFFECTIVELY MANAGED) To ensure that outstanding is effectively managed, considering the impact of issue and receipt of post-dated cheques. This, in turn, will ensure that customers are happy because of non-timely presentation of cheque and suppliers are stress free as a result of non-availability of funds at the bank. (PROPER PDC REPORTS ARE AVAILABLE) The option to view bank balances i.e. the actual balance along with “only Post-dated transactions” would certainly be of great help in taking the necessary business decisions. Projection of bank balances with PDC View Bank balance  Actual along with “Only Post-Dated”

PDC – Business Scenario DTB Traders receives a PDC from Blue Chips Against an old bill number 36, dated December 10th. PDC Amount  50000 PDC Date  February 23rd, 2017 To be deposited in ADIB Bank Imagine a scenario: Acme Traders maintains its booms of accounts in Tally.ERP 9. The company receives a post-dated cheque (PDC) of Rs.50,000/-, dated Jan 1, 2015, from one of its customers ABC Electronics. The PDC received is against an old bill number 50, dated 10th November, and it is known that it will be deposited in Citibank. Now, let us see how SIMPLY can this be handled in Release 5.0! [Go to Tally]

Business Scenario HIGHLIGHTS: Simple Entry No set up required  ONLY mark voucher as “Post Dated” Last transaction date WILL NOT consider PDC Ledger Balance considering PDC Enable “Show Final Balance” Auto Conversion PDC automatically regularized  No additional transaction Track PDCs issued/ received for any given date Alter dates and set remarks  SIMPLE and EASY So you’ve seen how EASY and SIMPLE it is to record a PDC in Tally. All you need to do is mark the voucher as “Post-Dated”, enter the relevant details and Tally does the rest. No setups required or configurations needed! We’ve also seen how easily you can configure Tally to display the final ledger balances after considering all post-dated transactions! Moreover, with PDCs recorded, there’s absolutely no need for a businessman to record cheque issued and receipt transactions again, once the cheques are affected. It would automatically get regularized based on last voucher date. Also, setting remarks against PDCs and altering the cheque deposit date can now be done with a toggle of a key! [Go to Tally]

Notional Bank Bank to deposit cheque  UNKNOWN Post-dated cheque received from customer Recording PDC Select “Notional Bank” as the PDC Bank Record a PDC  EVEN IF the actual bank to deposit cheque is UNKNOWN PDC report will show “Unlinked” status Alert to set the right bank Tally 5.0 supports a new concept called a notional bank, which is used when you receive cheques and do not know, at the time of receipt, the banks wherein these should be deposited. If a bank account is marked as notional, then the PDC report will show them as “Unlinked” thus alerting you that you need to set the right bank account in the voucher. There is no other impact of setting a bank as “Notional” – the voucher gets actually regularized, and the balances of Notional Bank also appear in the Balance Sheet. So, let us see how to set the right bank accounts for PDCs recorded against Notional Banks and what impact they have on the PDC status in the reports… [Go to Tally] Benefits

PDC and Reminder Letters Print Reminder Letters Option to include/ exclude post dated transactions (REMINDER LETTERS) With Tally.ERP 9 release 5.0, you can now opt to include or exclude the post dated transactions when issuing reminder letters to your customers. Let’s see how this can be done… [Go to Tally]

Group Summary report Group Summary Reports Determine outstanding position realistically Include columns ONLY Post Dated Transactions Regular AND Post Dated Transactions (GROUP SUMMARY REPORTS) With the inclusion of post-dated transactions in group summary reports, the customer can opt to view the books of accounts affected with post-dated cheques along with his real time accounts. Let us try this out in Tally… [Go to Tally]

Quick Summary on PDC Simple to enter transactions Record your PDCs in a few minutes! No Configuration Required – No Expertise Needed Alter PDC dates at any point of time PDCs recorded gets regularized automatically Simple to configure and use “Notional Bank” Record PDCs EVEN IF not sure about the bank to which it should be deposited Set the right bank at ANY POINT OF TIME Reports Complete control over PDC issued and received through an exclusive PDC summary report View Outstanding Reports WITH PDC amounts View party ledgers WITH PDC transactions View Group Summary Report WITH post-dated cheques

Updation of New Bank and Cheque Format Kindly courier one canceled physical cheque to address mentioned below :- Tally Solutions Pvt. Ltd. AMR Tech Park II, No. 23 & 24, Hongasandra, Hosur Main Road, (next to Oxford Dental College) Bengaluru – 560 068. India. Contact Person: Mr. Manuraj.S

Upcoming Webinar Topic: Payroll (Basic) Date: 02nd March – 2017 Time: 05:30 PM to 7:00 PM(IST)

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