Promotions on the Physician Scientist/Basic Science Investigator Track Larry L. Swift, Ph.D. Vice Chair for Faculty Affairs Department of Pathology, Microbiology & Immunology

Topics Academic Tracks Basic Scientist/Physician Scientist Investigator Track Procedures for Promotion Criteria for Promotion Promotion on the Research Track Q&A – Discussion

Tripartite Mission at VUMC Research Education Service

Faculty Tracks at VU Basic Science Educator/Clinician Educator Basic Scientist Investigator/Physician Scientist Investigator (tenure track) Clinical Practice Research Assistant in/Associate in

Basic Scientist/Physician Scientist Investigator Track Faculty with major efforts in research or scholarship and teaching and dedicated to creation and dissemination of knowledge based upon original research Research can be basic investigations of normal biologic processes or diseases, or translational or clinical research Engaged in graduate biomedical or medical education

Overall Procedure Promotion is initiated within the department by Chair with input from Division Chief, Mentoring Committee and review of Faculty Activity Reports Dossier is assembled and reviewed by departmental A&P committee Forwarded to Office of Faculty Affairs Reviewed by School of Medicine A&P committee (FAPC)

Overall Procedure Recommendation of FAPC is forwarded to Executive Committee of the Executive Faculty Positive recommendations are forwarded to Dean of the School of Medicine Dean forwards the recommendation to the Chancellor, who requests endorsement by the Board of Trust

Dossier Chair’s letter Standardized curriculum vitae Educator Portfolio – documents teaching activities Critical References Form: List of publications (5) representing your most significant work Describe the significance of the work and your contribution

Dossier Letters of Evaluation Minimum of 6-8 letters from individuals who are not mentors or close colleagues and who can assess contributions from a national perspective Unspecified number of letters from previous trainees, to document impact as an educator All letters received must be submitted If necessary Chair’s letter can be used to address any issues raised

Departmental A&P Committee Consists of all tenured full-time faculty within the department Agnes Fogo serves as chair Reviews all appointments, reappointments, promotions and mentoring committee reports Serves in an advisory role to the Chair

School of Medicine A&P Committee 10 committee members (Professor) Diverse disciplines Both tenure and non-tenured faculty Ex officio: John Penn, Ph.D., Associate Dean for Faculty Affairs Meets bimonthly

Probationary Period to Tenure Assistant Professors – evaluated and approved for tenure within 9 years of initial appointment Awarding of tenure usually accompanies promotion to Associate Professor Appointment renewals for Assistant Professors must include departmental statement affirming faculty member’s progress toward promotion and tenure

Criteria for Appointment to Tenured Rank of Associate Professor Excellence in independent research, scholarship, or creative expression in one’s discipline A high level of effectiveness in teaching Satisfactory performance in the area of service to the institution

1) Research, Scholarship or Creative Expression Conduct of meritorious, independent and original research in a sustained fashion Recognition by peers of quality of research as indicated by extramural funding Attraction and training of graduate students and postdoctoral fellows

1) Research, Scholarship or Creative Expression, cont. Membership on scientific and professional advisory committees at the national and international levels Editorial activities and peer review for learned or scientific journals Performance of patient care related activities in a manner that extends beyond routine management, characteristic of scholarly, creative clinician

2) Effectiveness in Teaching Teaching takes many forms Lectures, small discussion groups, seminars Supervision of students and postdoctoral trainees In the laboratory research setting In the clinical care setting To meet tenure standards, candidates must demonstrate high level of effectiveness in at least one of these areas

Guidelines for Evaluation of Teaching Record of courses taught over the past several years Documentation of extent of non-classroom teaching, e.g., supervising trainees Description of contributions made toward teaching goals of department/medical school Role in developing and planning current and new courses or new approaches

Guidelines for Evaluation of Teaching Evaluations of effectiveness as a teacher as assessed by students, graduates, house staff and peers Invited participation in extramural teaching activities at regional, national and international levels (e.g., workshops, symposia, honorary lectures) Awards and honors specifically recognizing teaching skills

3) Service Faculty members have obligations in such areas as internal governance, university outreach, and other services to the department, School, University and community Contributions to professional and learned societies Affiliations and contributions to non-profits (e.g. AHA, ADA, ACS, etc.)

Promotion on Research Track Dossier consists of Chair’s letter and letter from Mentor, if appropriate. Three letters (can all be internal) from faculty who are knowledgeable of the candidate’s accomplishments in research Standardized Curriculum Vitae

Overall Procedure Promotion is initiated within the department by Chair Dossier is reviewed by departmental A&P committee Chair forwards dossier to Office of Faculty Affairs Promotion is approved by Dean Penn Letter from Dean’s office is sent to Chair

Additional Information Academic Track Overview https://www.vumc.org/faculty/academic-track-overview Appointments and Promotions https://www.vumc.org/faculty/appointments-promotions Promotion on the Investigator (Tenure) Track https://www.vumc.org/faculty/investigator-track-basic-sciencephysician-scientist Educator Portfolio https://ofa-web.app.vumc.org/EducatorPortfolio/

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