4th Edition Chapter 20 Design Teams

Project Management Tools http://www.conceptmouldings.co.uk/images/project_management_2.jpg “Failure to plan is planning to fail.” Exploring Engineering

Four Important Project Management Topics Documentation Team Work Scheduling Time Management Exploring Engineering

Why is Group Work Emphasized? Early 1800’s musket had 51 parts 1840’s Springfield rifle had 140 parts Late 1800’s bicycle had > 200 parts Automobile > 10,000 parts Boeing 747 > 5 million parts …one person does not have the time or expertise! Example adapted from David Ullman’s book The Mechanical Design Process Exploring Engineering

Successful Teams Ability Attitude Effort Success! Ability Problem Exploring Engineering

Successful Team Attributes Have a common goal. Leadership. Each member makes a unique contribution. Effective team communication Creative spark. Harmonious team member relationships. Effective planning and resource use. From Oakes’, Leone’s, and Gunn’s book Engineering Your Future – An Introduction to Engineering Exploring Engineering

Successful Team Member Attributes Attendance. Responsible. Abilities. Creative, Energetic. Personality. From Oakes’, Leone’s, and Gunn’s book Engineering Your Future – An Introduction to Engineering Exploring Engineering

There Are Three Types of Documentation Design Log Books Communications w/Management Communication of the Final Design Exploring Engineering

Many Types of Information Should Be Documented Documentation Exploring Engineering

Companies usually have specific requirements Logbooks Companies usually have specific requirements Logbook Requirements Use a three-ring binder Don’t erase errors (cross them out) Keep track of everything Legible to yourself and others No loose papers Glue or staple in supplementary info Put your name and contact info in the cover Exploring Engineering

Why Logbooks Are Used Don’t loose information Don’t reinvent the wheel Pass information to others Required to defend a patent Protects you in a lawsuit Exploring Engineering

What Should Be In Your Logbook? Answer: Include everything relevant to the project. meeting notes calculations sketches ideas etc. Exploring Engineering

What Should Not Be In Your Logbook? Do not enter your “personal” opinions about the design. For example, say “There is a 70% chance a crack will develop” instead of saying “The design is dangerous.” Exploring Engineering

Your Logbook Assignment Each team member will keep a logbook. Always bring your logbook to class and put your class notes in it. Logbooks are part of your final grade. Logbooks may be checked at unannounced intervals. Exploring Engineering

Design Reviews Communicate With Management They are used to review project details. Can be paper and/or presentation based Consider your audience Be prepared (good visuals and additional information) Exploring Engineering

There Are Several Ways To Communicate Design Details Computer files Detailed Drawings Assembly Drawings Bill of Materials (BOM) Etc… Exploring Engineering

Engineering Drawings Dimensions with tolerances Material specifications Notes for special requirements Manufacturing Inspection Etc… Exploring Engineering

Drawings Should Have A Bill of Materials The assembly drawing conveys how parts fit together The Bill of Materials is the shopping list for the design Exploring Engineering

Successful Projects Meet Four Goals Within Budget On Time Meets Specifications Client Acceptance Success! Brainstorm with the class. “What I important for project success?” Write items on board and show after items were listed. Exploring Engineering

Plan Your Time Well Resource Use Project Phase High Low Resource Use Conceiving Planning Implementing Completing Project Phase Poor planning and monitoring… not enough resources to finish on time Exploring Engineering

Changes Are Harder Later Cost To Change Ability To Change High Low Conceiving Planning Implementing Completing Project Phase Exploring Engineering

Project Management Tools Statement of Work (SOW) – Client’s description, generally provided in narrative format. Work Breakdown Structure (WBS) – List of tasks to be completed. Must have two or more subtasks. Must have time and personnel estimate. Must be complete… K.I.S.S. Linear Responsibility Chart (LRC) – Who does what. Exploring Engineering

Project Management Tools Program Review and Evaluation Technique (PERT) – Graphically review task flow. Critical Path – Sequence of tasks that control the minimal project length. GANTT Chart – Graphical schedule. Percent Complete Matrix – Simple method for checking progress. Exploring Engineering

Example – An Engine Rebuild WBS? PERT? Slack Time Critical Path GANTT? PCM? Exploring Engineering

Gantt Chart For An Engine Rebuild Exploring Engineering

Schedule & Prioritize Schedule using daily and longer term calendars. Prioritize your daily plan. Create a prioritized TO-DO list A=Vital B=Important C=Optional Exploring Engineering

Example ABC Prioritized Daily Task List Complete math hw Completed Deleted InProgress Example ABC Prioritized Daily Task List Complete math hw Attempt chemistry hw Buy stamps Plan day Pickup Cliff Notes Review Psychology A2 A3 B1 A1 C1 B2 Adapted from FranklinCovey Exploring Engineering

Summary: What You Should Do Use a planner (either electronic or paper) Daily prioritized task list required. Use the A1, A2, B1, etc. prioritizing notation. Calendar scheduling required (ex. Write in your exam dates and project due dates) Exploring Engineering