Spreadsheet Formatting Excel Obj. 4.01 SS Formatting Ppt. #4

Formatting Formatting is applied to spreadsheet components for the purpose of organizing and clarifying information. Data that is presented in a uniform and consistent format is much easier to understand than data presented with random formats. Formatting can be applied to pages, columns, rows, cell ranges, and cells.

A Header/Footer Headers or Footers are used to add identifying information to a spreadsheet. May include: Title of company Date Page number Time of creation or update Contact information Footer Example Excel Obj. 4.01 SS Formatting Ppt. #4

Font Size and Style Font Size and Font Style are used to clarify information by adding emphasis to titles, column headings, and grand totals, etc. can also change font type and color Example: which title below is emphasized more? Title of Spreadsheet or Title of Spreadsheet

Justification Justification is also used to format cell data for the purpose of clarifying and organizing information Left, Right, or Center justification can be applied globally to columns, rows, or cells. Indent is used to emphasize subcategories The Format Painter can also be used to apply global formats.

Types of Justification Left Justification – Left is the default justification for cells formatted as Labels. Indent– Indent is a format applied to cell data to emphasize subcategories, such as the itemized list of expenses in a budget

Types of Justification 3. Right Justification – Right is the default justification for cells formatted as Values. Values should be formatted uniformly, such as, using two decimal places for all like data, or using currency for total amounts Ex. $500 vs. $500.00 Values can be formatted for a set number of decimal places with or without a comma separator. Ex. $1024.30 or $1,024.30

[Right Justification (continued) ] Values can be formatted in a variety of date formats Ex. October 30, 2009 30 Oct 2009 10/30/09 d. Other formats for Values include time, percentage, fraction, and scientific

Types of Justification 4. Center– Centering is a format usually applied to titles and column headings

Justification Examples Centering of the Table Title Left Aligned (text) Column heading Listed Items Right Aligned (values) Quantity Numbers with decimals (Prices)

Adjusting Height, Width, and Size of Cells, Columns, and Rows Wrap text is used to align multi-line text within a cell. Merge is used to combine two or more cells. Center is the default alignment when cells are merged.

Adjusting Height, Width, and Size of Cells, Columns, and Rows Column Width Column Width is adjusted to fit the longest entry. Double click on the border between the 2 column heading When the ##### symbols appear in a cell, this indicates that the width is too small to display the contents.

Borders and Shading are used to emphasize and organize information, and can be applied to columns, rows, cell ranges, or individual cells These lines are Borders! Reminder: select the columns, rows, or cells on which you want to apply Borders and Shading

Editing Columns and Rows can be Inserted Copied Pasted Deleted Cell Data can be Cleared

Renaming and Reordering Renaming a spreadsheet tab adds a descriptive identifier to the spreadsheet The Reordering of spreadsheet tabs is helpful in organizing and clarifying information