Eduksi - Content and Document Management Areena - new intranet and internet websites Eila Nummi, Information systems manager.

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Presentation transcript:

Eduksi - Content and Document Management Areena - new intranet and internet websites Eila Nummi, Information systems manager

Eduksi About Eduksi- program Legislative process in the Parliament of Finland Eduksi- architecture Eduksi in legislative work Publishing and Areena - new websites Next steps

Eduksi Content and Document Management - program overview 6 projects: Arkki - Enterprise architecture Vaski - Committee meetings and documents Lyyti - Plenary session, meeting planning and documents EVEK - Parliamentary reply and communication Sakki - MP´s e-services, legislative motions and written questions, phase 1 TOS - File Plan Implementation 2010–2014 All projects completed 17.6.2014 Warranty time 6 months until December 2014

Goals for Eduksi -program Common information system for plenary session and committees Common automated content and document management system for whole legislative process New, common technology Paperless meetings Digital archive

Deployment Piloting 2014 Deployment of Eduksi and Areena - new websites - in election break march 2015

Legislative process in the Parliament of Finland

Eduksi - Vaski System architecture

Eduksi platform, technology Windows 2008 R2 Standard, Enterprise IBM WebSphere Network Deployment 7.0.x MS SQL Server 2008 SP1 Standard MS IIS 7 .NET 4.0 Filenet Content Engine 4.5.1 Content Search Engine 4.5.1 Process Engine 4.5.1 Application Engine 4.2.0.6 WorkplaceXT 1.1.4.7 InfoSphere Enterprise Records 4.5.1 Business Process Framework 4.0.1 Adobe FrameMaker 11 Areena SharePoint 2013

Initializing matter - FileNet - Opening a matter - attaching documents

Planning meetings .NET

Planning meetings - agenda for plenary session

Structured documents - Adobe Frame Maker - xml and pdf - documents

Publishing to websites and archiving document

Meeting planning - agenda for committees

Electronic meeting in a committee

Path of actions

Documents

Combined matters

Publishing service and rules for publishing From Eduksi to Areena Intranet Internet My Sites Workplaces Trough integration platform

Goals for publishing - Areena -project 2.1.2019 Goals for publishing - Areena -project New Internet and Intranet sites New web application platform: Microsoft SharePoint 2013 New ideas and concepts New visual layout New way of showing content and publish content

New intranet Areena

New internet site

Commitee meetings in new intranet published from Eduksi

Plenary session agenda

Committee’s workplace

Next steps - piloting and deployment Education: New user interfaces and new roles Piloting: Meeting planner (.NET) Filenet - content and document management Piloting and testing integration Parliaments own systems, Core Plenary system, publishing European Union - Eutori, IPEX

Benefits from the new information systems Common system, common processes Paperless meetings Publishing fast straight from Eduksi Less systems to maintain and update

Thank you!