Communications Services Manitoba Queen’s Printer Association of Canada 2017 Conference

Communications Services Manitoba (CSM) Centralized agency that provides communications support to the Manitoba government including: media relations creative development and writing strategic communications planning web and social media support and services competitive procurement of communications services emergency communications Statutory Publications/The Manitoba Gazette Manitoba Government Inquiry call centre, live chat

Overview Manitoba Gazette Update Queen’s Printer Act and other legislation Standing Offers Evolution and Challenges of Publishing

The Manitoba Gazette Publishing all legal notices, announcements and information in Manitoba Historically only available in print to paid subscribers Currently available electronically by paid subscription Print statutes and regulations still available for a fee Declining demand for print The Manitoba Gazette has been the official publication of the government since the first edition on July 21, 1871. It plays an important role in publishing legal notices, announcements and information in Manitoba.   While the Gazette was historically only available in print to subscribers, it is currently available electronically by paid subscription only. The smaller sized gazette was launched in May 2014. CSM continues to deliver an online Manitoba Gazette through paid subscriptions. Copies of printed statutes and regulations continue to be available upon request for a fee. There continues to be a decline in the demand for print copies and bound copies.

The Queen’s Printer Act Possible amendments to The Queen’s Printer Act and multiple pieces of legislation. Appointment of the Queen’s Printer of Manitoba Changes to subscriptions Changes in legal requirement to print in newspapers Increased function of the Manitoba Gazette Looking into amending the following: The Queen’s Printer Act establishing the Deputy Minister of the department that administers the Act as the Queen’s Printer of Manitoba which would eliminate the need for Cabinet to repeatedly appoint an individual person to the role. possibly removing barriers that would allow us to move The Manitoba Gazette to an online publication and make it available to the public and interested parties at no charge (currently digital paid subscription) changes would allow us to move forward in the way we provide important information and legal notices, but it would also increase the distribution as well as reduce the cost of administration of the Gazette. Also looking into amending legislation that relate to the government’s requirement to publish official notices allow for the online publication of the Manitoba Gazette (removing mentions of “issues”) replacing requirement to publicly publish notices in the newspaper with requirement to publish in the Gazette, or other appropriate manner depending on the notice. notices would then be available to everyone at all times in one location. electronic formats are much easier to store, research, etc. (law firms, public, etc) easier to find archived and current notices

Standing offers One tender every three years Standing agreement with suppliers each year Expanding list of services One tender every three years Tender to pre-qualified suppliers Submissions are tracked and graded for selectionWe enter into standing agreement with selected suppliers for one year, with option to extend for up to 2 years We enter into standing agreement with selected suppliers for one year, with option to extend for up to 2 years Expanding list of suppliers now includes: Audio production Large scale television and video production Small scale online video production Typesetting and production Quantitative and qualitative research Creative and strategic services Quickcopy photocopying and bindery services Digital typesetting of the Manitoba Gazette Social Media advertising *NEW* Photography *NEW*

Evolution and Challenges of Publishing Accessibility French language The Election Financing Act Accessibility French language legislation The Election Financing Act challenges with publishing information during an election or byelection possible complaints

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