MESA Directors Guide to

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Presentation transcript:

MESA Directors Guide to MIS Reporting Todd Hoig, CCCCO MIS September 19, 2018

Agenda CCCCO Database MIS Data Submission Process MIS Data Elements DataMart Reports Comments/Questions

Chancellor’s Office Database Employee Assignments EOPS Employee Demographics DSPS SSSP Student Demographics (SB) Perkins Calendar Enrollments (SX) Assignments Sessions Financial Aid Sections Program Awards Special Populations Courses CalWORKs Assessment

Student Services Files Submitted by Term Due 30 days after the end of each term CalWORKs (SC and CW files) DSPS (SD file) EOPS/CARE (SE file) SSSP (SS file) Special Populations (SG file)

Term Data Submission CCCCO MIS Summer Spring Fall Winter Student Demographics (SB) Special Populations (SG) Student Demographics (SB) Special Populations (SG) CCCCO MIS Student Demographics (SB) Special Populations (SG) Spring Fall Student Demographics (SB) Special Populations (SG) Winter

Data Element Dictionary (DED) Provides descriptions of the Chancellor’s Office Management Information System and technical specifications for data to be collected and reported Available on the Chancellor’s Office website at http://extranet.cccco.edu/Divisions/TechResearchInfoSys/MIS/DED.aspx Data File/Element Information File Domain and Format Data Element Definition

Special Populations (SG) File Domain The reporting domain for Student Special Populations data records includes all students who (1) were enrolled in at least one class as of first census for daily or weekly census classes, or (2) attended at least one meeting of a positive attendance class, or (3) were enrolled in at least one class that resulted in a notation on the student's official record, or (4) received a service from one the college’s categorical programs; AND have a "positive" status for one or more of the data elements included in the Special Populations data record. Each student record reported in the Special Populations file must have a corresponding record reported the Student Basic file.

Special Populations (SG) Data Elements SG01 STUDENT-MILITARY-STATUS SG02 STUDENT-MILITARY-DEPENDENT-STATUS SG03 STUDENT-FOSTER-YOUTH-STATUS SG04 STUDENT-INCARCERATED-STATUS SG05 STUDENT-MESA-ASEM-STATUS SG06 STUDENT-PUENTE-STATUS SG07 STUDENT-MCHS-ECHS-STATUS SG08 STUDENT-UMOJA-STATUS SG10 STUDENT-CAA-STATUS SG11 STUDENT-CAFYES-STATUS SG12 STUDENT-BACCALAUREATE-PROGRAM SG13 STUDENT-CCAP-STATUS SG14 STUDENT-ECONOMICALLY-DISADV-STATUS SG15 STUDENT-EX-OFFENDER-STATUS SG16 STUDENT-HOMELESS-STATUS SG17 STUDENT-LONGTERM-UNEMPLOY-STATUS SG18 STUDENT-CULTURAL-BARRIER-STATUS SG19 STUDENT-SEASONAL-FARM-WORK-STATUS SG20 STUDENT-LITERACY-STATUS SG21 STUDENT-WORK-BASED-LEARNING-STATUS

SG05 STUDENT-MESA-ASEM-STATUS

DataMart http://datamart.cccco.edu Student Services Reports Special Population/Group Student Count Financial Aid (by Special Population/Group) Outcomes Reports Program Awards (by Special Population/Group) Retention/Success Rates (by Special Population/Group)

Completeness Consistency Timeliness Validity & Accuracy Data Quality

Recommendations for MESA Directors Familiarize yourself with the Data Element Dictionary Determine where data resides in your system Collaborate with your IT staff Review preliminary reports Run periodic reports throughout the year Make quality data submission a priority

Questions/Comments

Thank You