Concur Expense Reimbursement Management System Presented by: Amy Lavin & Teri Cook.

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Presentation transcript:

Concur Expense Reimbursement Management System Presented by: Amy Lavin & Teri Cook

Why Concur? Manual Paper Driven Process – Error prone Travel Agencies Authorizations and Approvals Compliance

Some of the Universities that are using Concur

Online Travel Booking Ability to book all travel online – Air, Rail and Car Low fare finder – based on global database – just like Expedia and Travelocity Will convert to Expense Reports

Online Expense Reports Ability to add expenses from anywhere Electronic Receipts Automatic Workflow Routing Electronic history of submitted and approved reports

My Concur dashboard provides easy access to booking, open reports and reports to be approved.

Concur Timeline 5/ /2012 5/1 Pilot Group Go-Live: a) Fox Business School b) Government Relations c) School of Communications &Theatre d) Dental School e) College of Science and Technology f) Athletics University Roll-Out Training & Go-Live Training -Pilot Group 4/9-5/1 Single Sign-On Report Development 4/2012 3/20122/20121/2012 Requirements Gathering Configuration & Technical Preparation Testing

Current Users Institutional Advancement Fox School of Business College of Science & Technology School of Communications & Theater School of Podiatric Medicine Presidents Office

Rates & Fees Tickets for flights cost the same as Expedia (GDS) Reduction of booking fees from $35-$50 to $11 Benefits include 24 hours concierge service from World Travel

Travel And Business Expense Policy Current Policy is 25 years old Guideline to reimbursements Working group has been assembled to review

Questions?