What You MUST Do Be aware of what constitutes Personally Identifiable Information (PII) Protect this information and passwords that allow access Only allow rights to information on a “need to know” basis Seek Non-Disclosure agreements with vendors/app developers where student data may be needed or stored in order to utilize their service (*Please contact Melissa Shepard when in need of utilizing this disclosure agreement.) Be aware of information placed in cloud services (uploaded and stored over the Internet) Ensure that permissions (who can see your documents, etc.) are set appropriately in your cloud storage (One Drive, Google Drive, etc.) Be aware of information stored on flash drives, hard drives, computers, etc. Be aware of sending, forwarding or replying to emails that may contain PII or that may be phishing for information Log out of computers/programs having access to PII If you feel a breach has occurred, notify your administrator immediately!

Training Acknowledgement Form Personal Information (P.I.) and Data Breach Awareness Harrison County Schools 2018-2019 School Year I have watched the PowerPoint entitled “A Kentucky Educator’s Guide to TOP SECRET Personal Information and Data Breach Awareness”. _____________________________________ Employee Name (please print) Signature of Employee __________________ Date