2014-2015 Wisconsin SMART School Academy Session IV, Day 7 March 18, 2015 Time:15 minutes (1/3 slides) Resources Required: N/A Purpose: Introduction to Session III Lecture Notes: Activity Notes: FACILITATOR NOTE: The night before, we took all the tables and put them around the perimeter of the room and placed the chairs in a circle. Note the participants’ reactions as they enter the room and try to figure out where to sit.

Session IV Overview Purpose: Deepen both the knowledge base and skill set associated with moving school improvement forward as a sustainable and resilient process. Concept: Leadership Bridges: Day 7 Capacity Day 6 Sustainability Time: 15 minutes (2/3 slides) Resources Required: Participant Manual, Pre-Process tab, page 5 Purpose: Introduction to Session IV Lecture Notes: Quickly review the purpose, concept and bridges for this session then pull it all together with the following: Leadership capacity, as defined by Linda Lambert is, “broad-based and skillful involvement in the work of leadership.” It has two dimensions – breadth of involvement and skillfulness. With any innovation or change, the breadth and depth of understanding and skills can only come through intentional inclusion of and support for a” significant number of skillful teacher leaders who understand the shared vision of the school and the full scope of the work underway AND who are able to lead others through the process.” Lambert, Building Leadership Capacity in Schools (1995). Activity Notes: FACILITATOR NOTE:

Session II Overview Essential Question: What is my vision of leadership in a high capacity school? Outcomes Agenda Overview Time: 15 minutes (3/3 slides) Resources Required: Participant Manual, Pre-Process tab, pages 5 and 6 Purpose: Introduction to Session IV Lecture Notes: Essential Question: How does reflection on results support change? Have them read through the outcomes individually and then review the Agenda, pointing out when lunch and breaks are scheduled. Activity Notes: FACILITATOR NOTE:

SMART Terms and Definitions Time: 30 minutes (1/1 slide) Resources Required: Handout – Treasure Hunt of Terms and Definitions Purpose: Self-assess understanding of key concepts and terms from the Academy Lecture Notes: Activity Notes: Each person will have their own sheet of terms. The goal is for everyone to fill his / her sheet with responses and initials from different people in the room. For each item, pairs are to agree on a definition or answer to the question. Once the pair has reached an agreement, individuals record their responses and place his / her initials on their partner’s sheet next to that item. Do not repeat any names (i.e. no one is allowed to initial more than one item). FACILITATOR NOTE: After about 15 minutes If the group is having difficulty completing the sheet, allow them to use an “open book” to check on those they missed. Debrief as appropriate.

Coaching for Change Time: 45 minutes (1/4 slides) Resources Required: Participant Handbook Coaching Section IV p. 43 Purpose: Review Coaching as a “How” to work with the culture/team on the “What”…the SSIP Lecture Notes: As you are completing the Steps of the SSIP, how will you fully implement this process in all your buildings to have an alignment for how continuous improvement will work in your school system? Coaching the process becomes the way for people to learn, grow, and change. If we use the analogy of the Wizard of Oz…we see that Dorothy lands in a place where she never anticipated she would be. Although she wishes to return back to Kansas, her journey to get there is guided by Glenda, who never tells her what to do, but supports her all the way. She also works with a team of very different people who all have a goal and are seeking to achieve that goal. They set out to find the answers together by going to meet the great Wizard. By the time they are done, they meet a series of challenges along the way: flying monkeys, fire, poppies, and a Wicked Witch. As they face each challenge, the team becomes stronger and stronger, as well as developing the very skills and abilities they were seeking from the Wizard: a home, a heart, a brain, and courage. The journey of the SSIP is similar as it focuses on a goal…needs a team to achieve the goal…and challenges along the way. Coaching becomes the way to communicate, support, and trust that the people setting the goals have what they need inside of themselves to achieve whatever they want to achieve. Activity Notes: FACILITATOR NOTE:

Educational Change Model 1. Inquiry 2. Initiation 3. Implementation 4. Institutionalization Time: 45 minutes (2/4 slides) Resources: Participant Handbook Section IV p. 44-46 Purpose: Introduce an educational system change model Lecture Notes: We discussed the Ladder of Learning for increasing performances and skills. This article is a synopsis of how systems change using the four steps: Inquiry, Initiation, Implementation, and Institutionalization. Activity Notes: Read the article on pg. 44 & 45 Pay attention to the descriptions of each stage of change Discuss and summarize with your team Resources Required: Not in Participant Manual.

Synthesizing the Change Model Follow the directions on p. 46 of the Coaching Tab. Using Post-it notes, identify all the professional development occurring in your building/district. Create a chart Sort on your chart. Inquiry Initiation Implementation Institution-alization Time: 45 minutes (3/4 slides) Purpose: Analyze professional development initiatives within the building/district and reflect on which ones are creating the change needed. Lecture Notes: This is an exercise to apply the change model within your building/district. Activity Notes: Follow the directions in the Participant Manual on p. 46 Create a 4-column chart like the one on the slide Use Post Its to write down all the PD initiatives The team sorts them on the chart paper under the appropriate header using the information from the article. Discuss: What are you noticing? Which initiatives are working? How do we know? What effect, if any, do they have on student learning? Again, how do we know? Which one’s are building our capacity? Which one’s are sustainable and getting the results we want? What about the rest? What tools are you using to assess PD and its effects? Segue into the next slide. Resources Required: Chart paper Marker/s Post It notes Participant Manual

Guskey’s Five Critical Levels of Professional Development Evaluation Level What is measured or accessed Evaluation Methods How will information be used Possible Coaching Questions 1. Participants’ reactions 2. Participants’ learning 3. Organization support and changes 4. Participants’ use of new knowledge and skills 5. Student learning outcomes Time: 45 minutes (4/4 slides) Slide 8/8 Purpose: How to use Guskey’s Critical Levels of Professional development to assess PD in your building/district Resources: Participant Handbook p. 47 Lecture Notes: Examine Guskey’s model for evaluating PD. Use the model to assess your district/building PD. How have you assessed your PD? What is missing? What needs to happen to strategically assess the value of PD and the resources allocated to know if 1) it is creating the change As you look at each layer of PD in your building/district, what areas need to be assessed and how can you plan for it when it comes to the SSIP? How can the SSIP be a tool to assess the system’s change and the PD required to change it? How is this useful to you? Activity Notes:

Take a Break! Purpose: Bring audience back Lecture Notes: Activity Notes: Play music or use timer (optional). Sound the reminder, 5 minutes before returning. Resources Required:

Presentations Academy Graduates My SMART Journey Susan Hellmers and Michelle Miller, Instructional Coaches for the Hudson Public Schools My SMART Journey Beaver Dam Team Time: 1 hour, 45 minutes (1/1 slide) Resources Required: N/A Purpose: Learn how others are implementing their SMART process Lecture Notes: Activity Notes: Introduce the presenters

TIME FOR LUNCH Time: 45 minutes (1/1 slide) Purpose: Indicates lunch time Lecture Notes: Activity Notes: Play music or use timer (optional). Sound the reminder, 5 minutes before returning. Resources Required:

Getting to Know Your Resources Purpose: Become familiar with the structure and contents of The Handbook for SMART School Teams Activity: Time: 1 hour, 45 minutes (1/2 slide) Resources Required: Participant Manual Pages 92-93 and Handbook for SMART School Teams Purpose: Become familiar with the structure and contents of the Handbook AND learn leadership tools for teams. Lecture Notes: Activity Notes: FACILITATOR NOTE: Take note of the time for the presentations.

Handbook Activity Mixed Groups Review your assigned sections: Communication (Pages 58-67) Decision Making (Pages 67-74) Meetings (Pages 96-106) Five Whys and Cause and Effect (Pages 161-168) Perceptual Data Methods (Pages150-158) Prepare a 10 minute lesson that engages the audience in the use of one tool in your section. Refer to pages 92 and 93 of your participant manual. Time: 1 hour, 45 minutes (2/2 slides) Resources Required: Mixer cards – 5 groups of 5; Participant Manual pages 92 and 93; Handbook for SMART School Teams Purpose: Actively engage participants in the use of the book and the tools in the book Lecture Notes: Activity Notes: FACILITATOR NOTE:

Energy Break Time: 15 minutes (1/1 slide) Resources Required: Music Purpose: Break Lecture Notes: Activity Notes: Play music or use timer (optional). Sound the reminder, 5 minutes before returning. Energy Break

Pulling it All Together Purpose: To share what has been accomplished and to deepen the learning of all participants based on district teams’ application of the SMART Goals Process. Activity Overview: Mixed groups will take turns sharing their team’s story or stories as it relates to their project work back in their schools and districts. Planning Time: 2:30 – 3:15 Time: 45 minutes (1/3 slides) Resources Required: Journey artifacts Purpose: Final preparations for sharing their journey. Lecture Notes: Activity Notes:

WI SMART Academy Mixed Team Assignments for Sharing Your SMART Journey Group Time Orange Blue Green Yellow 8:45 – 9:15 South Milwaukee (2) Albany (2) Whitefish Bay Mequon-Theinsville (2) 9:20 – 9:50 Mequon-Theinsville South Milwaukee Albany 9:55 – 10:25 Time: 45 minutes (2/3 slides) Resources Required: Journey artifacts Purpose: Final preparations for sharing their journey. Lecture Notes: Activity Notes:

Team Planning Time Time: 45 minutes. (3/3 slides) Resources Required: Participant Manual, Process Tab, page 90; calendars Purpose: Getting organized and scheduling Lecture Notes: Activity Notes: NOTE TO COACHES: This would be a good time to check in with them to make sure they understand how the Journey presentations will happen. They only need to prepare 1 story but they all have to be prepared to share it. Also, check in with them on scheduling your coaching session if you still need to do that.

Feedback Forms Individually complete your feedback form. Tidy your table. Thank you for your time and energy today! Time: 15 minutes (1/1 slide) Purpose: Closure Lecture Notes: Activity Notes: Have participants complete the Survey Monkey Feedback form before they leave.

Building capacity for student-focused, goal directed learning Thank you SMART People! Time: End of Day Resources Required: Not in Participant Manual Purpose: Show as the participants leave the room Lecture Notes: Activity Notes: smartlearningsystems.com Building capacity for student-focused, goal directed learning