SMSA Policy and Planning Committee September 26, 2014

Policy and Planning Committee Meeting Topics/Agenda SMSA Committee Structure Committee Charter Procedures for Submitting SMSA Policy Positions Procedures for Submitting SMSA White Papers SMSA Strategic Planning Annual SMSA Awards Future Committee Projects

Structure of Committees SMSA Executive Committee Governance Bylaws Oversight of Committees Motorcycle Safety Programs Committee Guidelines for Establishing State Motorcycle Safety Coalitions Promising Practices for State Quality Assurance Programs Model National Standards for Entry-Level Rider Training Communications & Membership Committee Enhancing Membership Services Conference / Summit Planning Membership Communications Policy & Planning Committee Policy Positions Positions Papers Strategic Planning Awards Elections

SMSA‘s Policy and Planning Committee Chair Michele O’Leary (OR) Eastern Region Paul Graves (VT) Central Region John Milliken (TN) Western Region Mark East (SD) Supporting Member Cundiff Simmons, MSLV Individual Member Carlton Mabe, Virginia Western Community College EC Liaison Bruce Biondo Staff Liaison Leslie Robinson Andy Krajewski

Committee Charter Purpose of Charter Goals and Objectives of Committee Committee Member Responsibilities Deliverables

Purpose The Policy & Planning Committee is responsible for projects and activities relating to policy positions, policy papers, strategic planning, awards and elections.

Goals and Objectives For 2014-2015 the committee will focus on: Policy Positions, White Papers, Strategic Planning, Awards, and Elections. In 2014, the committee will identify additional projects or activities for 2015 within the policy and planning area.

Committee Member Responsibilities Responsibilities of Committee Members include: Representing the interests of the SMSA members as a whole. Representing the interest of the membership category represented. Participating in conference calls/web meetings of the committee. Identifying possible SMSA projects and activities. Assisting in overseeing project and activity expectations.

Committee Member Responsibilities, cont. Participating in an annual meeting of the committee in conjunction with the annual SMSA conference (either prior to or post conference) if attending. Contacting members represented to solicit input and feedback on projects and activities. Providing feedback to SMSA staff on projects and activity deliverables.

Committee Member Responsibilities, cont. Responsibilities of Executive Committee and Staff include: Provide representatives with up-to-date membership contact information. Scheduling conference calls / web meetings. Minutes from conference calls / web meetings. Support the activities of the committee. Report activities to the SMSA Executive Committee. The SMSA Executive Committee shall provide direction and feedback to the committees. The SMSA staff shall be responsible for planning and development tasks associated with all committee projects and activities in consultation with the committee chairperson.

Deliverables Policy Positions Develop and document a formal process for the review, development and revision of SMSA policies and positions. Distribute draft document for the review, development and revision of SMSA policies and positions to the SMSA Membership for review and comment; and post on the SMSA website. Finalize the process for the review, development and revision of SMSA policies and positions during the 2014 SMSA Annual Business Meeting.

Deliverables, cont. White Papers Develop and document a formal process for the review, development and revision of SMSA white papers. Distribute draft document for the review, development and revision of SMSA white papers to the SMSA Membership for review and comment; and post on the SMSA website. Finalize the process for the review, development and revision of SMSA white papers during the 2014 SMSA Annual Business Meeting. Strategic Planning Assist the SMSA Executive Committee with the strategic planning process including the development of 1-Year Plans. Provide recommendation to the SMSA Executive Committee for revisions to the SMSA Strategic Plan.

Deliverables, cont. Awards Conduct the process for the solicitation, review and selection of SMSA Awards. Present SMSA awards at the annual SMSA conference/summit. Maintain the documented process for submitting nominations for SMSA awards. Elections Conduct the process for the solicitation, review and election for SMSA Executive Committee members. Present the results of the SMSA elections at the annual SMSA conference/summit. Maintain the documented process for SMSA elections.

Policy Positions Developed policy process on how to submit policies, requirements of information, and steps to follow upon receipt of policy proposal. Began drafting policies on personal protective equipment and national standards. Finalize the process for the review, development and revision of SMSA policies and positions during the 2014 SMSA Annual Business Meeting.

White Papers Developed a formal process for review, development and revision of white papers. Finalize process for the review, development and revision of SMSA white papers during the 2014 SMSA Annual Business Meeting.

Strategic Plan 2014 1-Year Work Plan on SMSA website. Currently working on ideas for projects/activities for future strategic planning to present at the SMSA Symposium Business Meeting.

Annual SMSA Awards SMSA Outstanding Contribution Award SMSA Outstanding State Member Award SMSA Outstanding Supporting Member Award SMSA Outstanding Individual Member Award

Future Committee Projects Topics of Discussion Policy Positions White Papers Strategic Planning Other Ideas

How to Get Involved Run for the SMSA Executive Committee (must be a voting member delegate) Volunteer for an SMSA Committee. Openings include: Communications and Membership Committee Individual Member Representative Motorcycle Safety Programs Committee State/Eastern Region Representative State/Western Region Representative Policy and Planning Committee 2 Individual Member Representatives Others are welcome!

Questions