An Introduction to the Las Positas College Academic Senate

The Shared Governance Structure California Education Code TITLE V Chabot-Las Positas Board of Trustees Policy

The California Education Code Laws which can only be changed through legislative action, such as AA-T, AS-T degrees

Ed Code 87359 (B) No later than July 1, 1990, hiring criteria, policies, and procedures for new faculty members shall be developed and agreed upon jointly by representatives of the governing board, and the academic senate, and approved by the governing board.

TITLE V The Statewide Board of Governors’ interpretations of California Ed Code and subsequent policies for its implementation They have the force of law, although they are occasionally modified by the BOG – e.g. “W” policies

Title V Section 53200 Academic Senate means an organization whose primary function is to make recommendations with respect to academic and professional matters.

Representation The Academic Senate represents the faculty on all non-collective bargaining matters, in collegial consultation related to certain academic and professional matters as defined in Title V of the Ed Code.

“Academic and Professional matters” (or 10+1) means the following policy development and implementation matters: Curriculum, including establishing prerequisites and placing courses within disciplines Degree and certificate requirements Grading policies Educational program development Standards or policies regarding student preparation and success

6) District and college governance structures, as related to faculty roles 7) Faculty roles and involvement in accreditation processes, including self-study and annual reports 8) Policies for faculty professional development activities 9) Processes for program review 10) Processes for institutional planning and budget development 11) Other academic and professional matters mutually agreed upon between the governing board and the academic senate

Consult Collegially Rely primarily upon (the recommendations of the Academic Senate) Or Mutually agree (the Board or its designee and the academic senate shall reach mutual agreement by written resolution, regulation, or policy effectuating such recommendations)

Chabot-LPC Board Policy The Board will rely primarily upon the Academic Senate for: Curriculum, including establishing pre- requisites and placing courses in disciplines. Degree and certificate requirements. Grading policies. Faculty roles and involvement in the accreditation process, including self-study and annual reports. Ed Code Section 53201 and Board Policy 2015

Chabot-LPC Board Policy The Board will reach mutual agreement with the Academic Senate regarding: Educational program development Standards and policies regarding student success District and college governance structures as related to faculty roles Policies for faculty professional development activities Process for program review Process for institutional planning and budget development

Ed Code Title V Board Policy College Policy Practice The Ideal Structure Ed Code Title V Board Policy College Policy Practice

2017-18 LPC Academic Senate Meetings: 2nd and 4th Wednesday at 2:30 p.m. in 1687 Officers: Melissa Korber, President Tina Inzerilla, Vice President Kimberly Tomlinson, Treasurer Senators: A&H: Meghan Swanson, Cindy Rosefield, Catherine Suarez CATSS: Robin Roy (Fall), John Rosen MSEPS: Ashley Young, Greg Daubenmire BHAWK: Steve Navarro (Fall), Andy Cumbo (Spring) Student Services: Joel Gagnon and Angella VenJohn Part-time Faculty: Vicki Pabley Faculty Association: Heike Gecox ASLPC Student Representative: Jasleen Gill Support: TBD

The Brown Act!! 15 15

The Brown Act!! The Key 16 16

The Brown Act!! The Key Commitment to openness and transparency 17 17

The Brown Act!! The Key Commitment to openness and transparency Commitment to public access to information (not mere compliance with the law) 18 18

What does the Brown Act cover? 19 19

What does the Brown Act cover? The Brown Act applies to meetings of all legislative bodies (GC 54952), including: 20 20

What does the Brown Act cover? The Brown Act applies to meetings of all legislative bodies (GC 54952), including: The Board of Trustees 21 21

What does the Brown Act cover? The Brown Act applies to meetings of all legislative bodies (GC 54952), including: The Board of Trustees Any subcommittee or task force created by the Board with a majority of Board members serving on the group 22 22

What does the Brown Act cover? The Brown Act applies to meetings of all legislative bodies (GC 54952), including: The Board of Trustees Any subcommittee or task force created by the Board with a majority of Board members serving on the group Any subcommittee or task force created by the Board which has defined, ongoing charge (either decision-making or advisory) OR has a regular meeting schedule set by the Board, regardless of Board membership 23 23

What does the Brown Act cover? 24 24

What does the Brown Act cover? A meeting of a legislative body (GC 54952.2) occurs whenever a majority of members gather to discuss business with their charge. 25 25

What does the Brown Act cover? A meeting of a legislative body (GC 54952.2) occurs whenever a majority of members gather to discuss business with their charge. A majority can meet at the following provided they do not discuss any business within their charge among themselves: 26 26

What does the Brown Act cover? A meeting of a legislative body (GC 54952.2) occurs whenever a majority of members gather to discuss business with their charge. A majority can meet at the following provided they do not discuss any business within their charge among themselves: Attendance at a conference 27 27

What does the Brown Act cover? A meeting of a legislative body (GC 54952.2) occurs whenever a majority of members gather to discuss business with their charge. A majority can meet at the following provided they do not discuss any business within their charge among themselves: Attendance at a conference An open meeting of some other group to address local issues 28 28

What does the Brown Act cover? A meeting of a legislative body (GC 54952.2) occurs whenever a majority of members gather to discuss business with their charge. A majority can meet at the following provided they do not discuss any business within their charge among themselves: Attendance at a conference An open meeting of some other group to address local issues Social gatherings 29 29

Does the Brown Act apply to local academic senates? 30 30

Does the Brown Act apply to local academic senates? YES!!!! 31 31

How does it apply to local senates (as well as your local board)? 32 32

How does it apply to local senates (as well as your local board)? Agendas 33 33

How does it apply to local senates (as well as your local board)? Agendas Include time and place 34 34

How does it apply to local senates (as well as your local board)? Agendas Include time and place Mail agenda one week before meeting 35 35

How does it apply to local senates (as well as your local board)? Agendas Include time and place Mail agenda one week before meeting Post agenda 72 hours before meeting 36 36

How does it apply to local senates (as well as your local board)? Agendas Include time and place Mail agenda one week before meeting Post agenda 72 hours before meeting Special meetings require 24 hour notice and are limited to agenda items 37 37

How does it apply to local senates (as well as your local board)? Agendas Include time and place Mail agenda one week before meeting Post agenda 72 hours before meeting Special meetings require 24 hour notice and are limited to agenda items Senates do not call emergency meetings (which do not require 24 hour notice) 38 38

How does it apply to local senates (as well as your local board)? Agendas Include time and place Mail agenda one week before meeting Post agenda 72 hours before meeting Special meetings require 24 hour notice and are limited to agenda items Senates do not call emergency meetings (which do not require 24 hour notice) Allow for public comments before or during discussion of agenda items 39 39

How does it apply to local senates (as well as your local board)? Agendas Include time and place Mail agenda one week before meeting Post agenda 72 hours before meeting Special meetings require 24 hour notice and are limited to agenda items Senates do not call emergency meetings (which do not require 24 hour notice) Allow for public comments before or during discussion of agenda items Include all action items on the agenda, with a brief description 40 40

Key Points to Remember about Meetings 41 41

Key Points to Remember about Meetings All meetings are open 42 42

Key Points to Remember about Meetings All meetings are open Closed sessions are for litigation (e.g., senate is or will be sued), personnel matters (e.g. evaluation of a senate employee), or negotiating with a bargaining agent (which senate does not do) 43 43

Key Points to Remember about Meetings All meetings are open Closed sessions are for litigation (e.g., senate is or will be sued), personnel matters (e.g. evaluation of a senate employee), or negotiating with a bargaining agent (which senate does not do) All votes are open; no secret ballots 44 44

What to Include on an Agenda 45 45

What to Include on an Agenda Welcome 46 46

What to Include on an Agenda Welcome Public Comment 47 47

What to Include on an Agenda Welcome Public Comment Approval of Minutes from Previous meeting 48 48

What to Include on an Agenda Welcome Public Comment Approval of Minutes from Previous meeting Approval of Agenda 49 49

What to Include on an Agenda Welcome Public Comment Approval of Minutes from Previous meeting Approval of Agenda Action Items 50 50

What to Include on an Agenda Welcome Public Comment Approval of Minutes from Previous meeting Approval of Agenda Action Items Discussion Items 51 51

What to Include on an Agenda Welcome Public Comment Approval of Minutes from Previous meeting Approval of Agenda Action Items Discussion Items Committee Reports 52 52

What to Include on an Agenda Welcome Public Comment Approval of Minutes from Previous meeting Approval of Agenda Action Items Discussion Items Committee Reports Announcements 53 53

What to Include on an Agenda Welcome Public Comment Approval of Minutes from Previous meeting Approval of Agenda Action Items Discussion Items Committee Reports Announcements Adjournment 54 54

Public Comment 55 55

Public Comment Members may respond to public comments but cannot take action 56 56

Approval of Minutes 57 57

Approval of Minutes This is an approval of generally the previous month’s menus. Minor edits are allowed but not substantive changes. 58 58

Approval of the Agenda 59 59

Approval of the Agenda A vote to approve the agenda. Requests can be made to change order of items but new items cannot be added. 60 60

Action Items 61 61

Action Items Action can only be taken on items on the agenda 62 62

Action Items Action can only be taken on items on the agenda Exception: Action may be taken on non-agenda item IF 63 63

Action Items Action can only be taken on items on the agenda Exception: Action may be taken on non-agenda item IF need for immediate action is found after the agenda is posted 64 64

Action Items Action can only be taken on items on the agenda Exception: Action may be taken on non-agenda item IF need for immediate action is found after the agenda is posted a vote of two-thirds of members present if more than two-thirds of the total membership are present, or a unanimous vote if less than two-thirds of the total membership is present 65 65

Discussion Items 66 66

Discussion Items These items are discussed but no action can be taken. The items can be placed on a future agenda for action. 67 67

Yes, there is more to remember! 68 68

Yes, there is more to remember! All items distributed before or during meetings must be available to the public at the meeting (reasonable fees may be charged for duplication) 69 69

Yes, there is more to remember! All items distributed before or during meetings must be available to the public at the meeting (reasonable fees may be charged for duplication) Be careful of what you distribute at meetings – they are now public documents 70 70

Yes, there is more to remember! All items distributed before or during meetings must be available to the public at the meeting (reasonable fees may be charged for duplication) Be careful of what you distribute at meetings – they are now public documents Set time limits for discussion, especially public comments 71 71

Yes, there is more to remember! All items distributed before or during meetings must be available to the public at the meeting (reasonable fees may be charged for duplication) Be careful of what you distribute at meetings – they are now public documents Set time limits for discussion, especially public comments Use public comments section of the agenda for items not on the agenda 72 72

Yes, there is more to remember! All items distributed before or during meetings must be available to the public at the meeting (reasonable fees may be charged for duplication) Be careful of what you distribute at meetings – they are now public documents Set time limits for discussion, especially public comments Use public comments section of the agenda for items not on the agenda Keep discussion within the scope of the agenda item 73 73

Yes, there is more to remember! All items distributed before or during meetings must be available to the public at the meeting (reasonable fees may be charged for duplication) Be careful of what you distribute at meetings – they are now public documents Set time limits for discussion, especially public comments Use public comments section of the agenda for items not on the agenda Keep discussion within the scope of the agenda item Bring extra copies of documents 74 74

Yes, there is more to remember! All items distributed before or during meetings must be available to the public at the meeting (reasonable fees may be charged for duplication) Be careful of what you distribute at meetings – they are now public documents Set time limits for discussion, especially public comments Use public comments section of the agenda for items not on the agenda Keep discussion within the scope of the agenda item Bring extra copies of documents If others bring items to distribute, offer to send copies later to those requesting them in writing 75 75

Did someone say “Bagley-Keene?” Bagley-Keene covers all state boards and commissions. 76 76

What about Robert’s Rules of Order? 77 77

What about Robert’s Rules of Order? Local senates adopt and incorporate those elements that help facilitate debate and the flow of meetings 78 78

What about Robert’s Rules of Order? Local senates adopt and incorporate those elements that help facilitate debate and the flow of meetings Important regarding motions and taking action 79 79

What about Robert’s Rules of Order? Local senates adopt and incorporate those elements that help facilitate debate and the flow of meetings Important regarding motions and taking action Senate parliamentarian 80 80