City of Lakeport Fiscal Year 2013-14 Budget Workshop City of Lakeport Fiscal Year 2013-14 June 4, 2013 Margaret Silveira, City Manager Daniel Buffalo, Finance Director

Agenda The document The budget approach: goal/priority-based Highlights Questions Schedule

Budget Schedule, FY 2013-14 March April May June Develop budgetary approach and document format April Distribute budget instructions and workbooks to departments Schedule first round of meetings between CM and departments Council input First round meetings May Budget meetings Document draft Develop CM budget message June Budget hearings Final revisions Document finalization adoption

2013-14 Budget Workshop The Document

The Document Format Elements Navigable electronically City Manager’s Budget Message Community profile Budget in Brief Charts and graphs Fund summaries Departments CIP Appendices Navigable electronically

The Document (cont) Navigation: Bookmarks Table of contents Ideal for iPad or other tablet

The Document (cont) Content: Items presented by major category Revenue Taxes Charges for service Grants/subventions Expenditures Salaries and benefits Operations Loans/grants Debt service Capital outlay

The Document (cont) How to read: Funds Revenue Expenditures by category 2 years actuals 2 years projections Department use

The Document (cont) How to read: Departments Overview Outcomes/accomplishments Department goals/objectives Budget detail

Sections of Note CM Budget Message, pg. 1 Budget in Brief, pg. 11 Charts and Graphs, pg. 23 CIP Budget, pg. 131 Personnel schedule, pg. 231

2013-14 Budget Workshop The Approach

What is a budget? Spending plan Legal document Policy document

Strategic Planning Goals/priority-based Developed during council-staff strategic planning session Establishes the priorities for the City for the 2013-14 fiscal year Departments considering goals when developing budgets Maintain highest possible standard of transparency and accountability

Telling the story Identifying capital needs Maximizing efficiency Service delivery Reducing costs Particularly to the general fund Preparing for the future

City-wide goals (cont) Maintain strong Council/staff relations and encourage leadership development. Develop a succession plan for executive management members. Promote and foster leadership development throughout all ranks of management. Continue to promote and invest in training programs for staff. Maintain the highest possible standards for the recruitment, selection, and retention of staff.

City-wide goals (cont) Strengthen community and regional involvement. Enhance promotion and readership of the community newsletter. Enhance marketing outreach. Strengthen relationship with the County and regional groups toward the promotion of engaging in regional projects that benefit the community as a whole.

City-wide goals (cont) Establish and promote effective public outreach efforts. Develop social media presence and promote civic engagement. Assemble master list of community development partners and engage those entities on specific objectives. Increase community outreach through community policing and crime reduction initiatives. Complete development of marijuana ordinance through increased community involvement.

City-wide goals (cont) Enhance activities and programs to support local and regional economic development. Promote, market, and brand our City. Look for alternatives to replace the economic development efforts of the former redevelopment agency. Revisit storefront ordinance. Focus resources and attention to improving the physical appearance of Main Street. Refocus efforts on event promotion and the development of recreation sites.

City-wide goals (cont) Focus efforts on infrastructure improvements. Ensure a safe and sustainable Lakeport. Development and implement a capital improvement program (CIP). Capitalize on efficiencies provided through technology, including updating software and the City’s website. Increase focus on developing the lakefront and improving the quality of the Lake during the summer months.

2013-14 Budget Workshop Highlights

Highlights 42 funds 8 departments (not including non- departmental) Total City revenues: $14.42 million Total expenditures: $16.72 million Balanced general fund Improving enterprise funds Strong focus on economic development activities Pg. 29

Highlights (cont) Significant CIP efforts slated USDA projects $2.09 million water $1.64 million sewer RDA bond $1.5 million slated Recommend $200,000 assignment for docks at Library Park $1.17 in additional road projects planned

Highlights (cont) General fund Budget surplus in FY 2012-13 Regular revenues relatively flat Costs up Personnel (health, pension) Capital projects

Analysis – General Fund

Analysis – General Fund (cont)

Analysis – General Fund (cont)

Analysis – General Fund (cont)

Analysis – General Fund (cont)

Highlights (cont) Water enterprise rebounding pg. 59 Revenue up from rate restructuring Operating deficit planned Expected to be in the black middle of next year (FY 14-15)

Highlights (cont) Sewer enterprise in stable position pg. 62 Revenue up from rate restructuring Operating surplus anticipated Fund may be used to provide initial cash flow for USDA projects

Analysis (cont)

Analysis (cont)

Measure I

Westshore Pool

Fin Questions Requests Next meeting

Management Team Contacts City Manager Margaret Silveira 263.5615, ext 32 City Clerk Janel Chapman 263.5615, ext 12 City Attorney Steven Brookes 263.5615. ext 44 Administrative Services Director Kelly Buendia 263.5615, ext 30 Finance Director Daniel Buffalo 263.5615, ext 16 Chief of Police Brad Rasmussen 263.5615, ext 13 City Engineer & IT Director Scott Harter 263.5615, ext 11 Public Works Director Mark Brannigan 263.263.3578, ext 104