Safety & Security The Department of Public Safety is responsible for safety & security on campus twenty-four hours a day, seven days a week. Public Safety Headquarters is located on the northeast side of campus parking lot E. Public Safety personnel do not have police powers, but work to ensure the enforcement of state, local, & federal rules, regulations, ordinances & laws. They also enforce University regulations & conduct routine parking enforcement.

Event Personnel Job Descriptions Student Centers Event Staff Private Security Staff On Duty Operations Manager: Responsible for event flow on behalf of Student Centers Administration Conducts pre-event meetings Manages Student Centers Administartion Event Staff Coordinates with all service providers Ensures instructional event signage is in place Ensure proper levels of lighting and sound are adhered to Student Centers Administration Event Staff: Maintains additional set-up, break down and monitoring of events Completes equipment set-ups Places appropriate event signage Sell tickets and other event concessions Wrist bands patrons Monitors event capacity Utilizes metal detector devices Performs bag / purse searches for contraband Conducts patron pat downs Monitors areas for safety and security concerns

Event Personnel Job Descriptions Public Safety / Hartford P.D. Health Care Staff (E.M.T.’s, Athletic Trainers, Etc.) Provide contracted services in a timely matter Provide information on required needs to perform said services (Contracts, riders, etc.) Comply with University, Municipal, State and Federal laws Follow the directions of relevant University staff as a “independent contractor” of the University or the event sponsor Featured attractions may also need approval from Student Centers Administration based on prior history with artist / company, performance record, insurance/contractual concerns, etc. See Student Centers Administration for further information Addresses safety and security of patrons and University assets Acts as first responder to any health or emergency concern Conducts walkthrough as needed of event venue Discourage loitering outside of venue Removes misbehaving individuals Assists in crowd dispersal after event Take appropriate action as it pertains to potential criminal activity Perform parking lot and traffic control duties Assist in ensuring that the no re-entry policy is strictly enforced

Security Notes University of Hartford Public Safety shall be the first responders & overall security/safety agency for any event at the University & shall contact external safety & security agencies in the event of an emergency due to the unique nature of the University's placement within the cities/towns of: Hartford, CT West Hartford, CT Bloomfield, CT Due to the fact that only those officers employed by the University of Hartford & area police have jurisdiction over events occurring on University property, event sponsors may not outsource security officers. All arrangements will be coordinated through the Department of Public Safety

Typical Safety & Security Staffing Levels Level 1 Events Level 2 Events 100-200 = Designated Public Safety officer & Event Staff 200-300 = Designated Public Safety officer(s), Event Staff & Hartford Police 300-500 = Designated Public Safety Officer(s), Event Crew & Hartford Police 100-200 = Public Safety adds event to their rotation that evening 200 – 300 = Designated Public Safety officer 300-500 = Designated Public Safety officer(s) & SCA Event Staff

Security Staffing Public Safety Hartford Police: Public Safety will review your request & determine the number of personnel that need to be assigned on an individual basis & the criteria below: However, if you already have suggestions about the agency support you'll need, please indicate such on your Operations Plan Size of the expected crowd Location of and means of promotion efforts Involvement of non-University of Hartford community members Nature of the entertainment (Ex: DJ, band, live performer, etc.) On site money collection Safety & security of venue used Past history with the sponsoring organization, featured attraction and / or event proposed Public Safety $35.00 / hour/ Four (4) hr. minimum Hartford Police: $584.00 / officer Hartford Police Department officers work at an eight (8) hour minimum Contemporary Services Corporation $45.50 / hour / Manager $32.50 / hour / Supervisor $18.85 / hour / Staff

Safety & Security Planning Larger special events may necessitate developing a safety plan for special events that includes: Access points into / out of the hosting venue & associated spaces Parking Evacuation in case of emergency Safety staffing (Public Safety, Hartford Police, C.S.C. Security & E.M.T.s) Emergency notification Larger and more complex special events may necessitate the need to develop a safety and security “command center” where such related staff can coordinate their operations and always have a member of their team found at. The command center is also a great place for general special event information needs

Contact Us With Questions Student Centers Leadership Team Charles Amerson Director of Student Centers Gengras Student Union, Room 205 Phone: 860.768.4413 amerson@hartford.edu Fallon Roberson-Roby Business and Scheduling Services Administrator Gengras Student Union, Room 205 Phone: 860.768.4757 scasched@hartford.edu Matthew Matarese Coordinator Gengras Student Union, Room 205 Phone: 860.768.4283 matarese@hartford.edu Marissa Theriault Coordinator Gengras Student Union, Room 205 Phone: 860.768.4283 theriault@hartford.edu